PAYROLL ANALYST- GENERAL
City Colleges of Chicagos vision is to be recognized as the citys most accessible higher education engine of socioeconomic mobility and racial equity empowering all Chicagoans to take part in building a stronger and more just city. The community college systems more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.
Payroll Services facilitates the timely and accurate processing of timekeeping, direct deposit authorizations, employment tax forms, as well as various internal and external payroll deductions. The department is responsible for tax compliance, the filing of federal and state returns and payments. Payroll Services staff use PeopleSoft HCM (HR) to process, calculate, and produce employee paychecks for full-time and part-time employees.
PRIMARY OBJECTIVE
Reporting to the Director-Payroll the Payroll Analyst - General ensures the accurate and timely processing of payroll for all employees, performing payroll functions to include data reconciliation, detailed statistical reporting, and comprehensive analysis of retiree benefit programs. The Payroll Analyst - General also ensures compliance with federal, state, and local regulations while adhering to internal policies and collective bargaining agreements. Performs related duties as required.
ESSENTIAL DUTIES
Payroll Administration
Audits and verifies special assignment hours to ensure accuracy and compliance with institutional policies.
Reconciles discrepancies between Certificate of Attendance (COA) forms, payroll records, and WORKFORCE/Time & Labor systems.
Processes payroll adjustments, ensuring all entries align with established payroll schedule
Compliance & Reporting
Ensures compliance with internal policies, collective bargaining agreements, and federal/state regulations governing payroll practices.
Prepares comprehensive reports for internal audits, management reviews, and union negotiations.
Monitors and implements changes to payroll laws or institutional policies impacting payroll operations.
Collaboration & Communication
Partners with HR, department heads, and timekeepers to address payroll discrepancies and maintain data integrity.
Provides training to campus payroll personnel and new analysts.
Communicates effectively with employees and management to resolve payroll-related inquiries.
Data Reconciliation & Analysis
Reconciles payroll data across WorkForce, Time & Labor, and other systems to maintain accuracy.
Assists in developing performance metrics, customer satisfaction surveys, and improvement initiatives for the HR Payroll team.
Documentation & Training
Documents business processes, draft procedural guides, and create training materials.
Keeps up to date with rule changes and best practices in payroll administration.
Additional Duties
Assists in managing HR accounts payable functions, including requisitions and purchase orders.
Performs general payroll audits, mathematical computations, and system data entry as needed.
Performs other duties as assigned by the Director of Payroll.
Adheres to CCCs Customer Service Excellence standards.
REPORTING RELATIONSHIPS
Reports To Director-Payroll
Direct Supervision No supervision
QUALIFICATIONS
Associates degree from an accredited college or university required, preferably in Accounting, Finance, Business Administration, or a related field
Payroll certification (e.g., CPP or FPC) preferred
At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment
An equivalent combination of education and experience may be taken into consideration
Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle) Human Capital Management System, WorkForce, or similar) is highly preferred
Excellent attention to detail, with the ability to manage large volumes of data with accuracy and efficiency
Strong verbal and written communication skills
Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent customer service and problem-solving skills
Ability and willingness to work occasional extended hours during peak payroll periods or special payroll projects
Ability to maintain confidentiality and handle sensitive payroll data in compliance with privacy standards and legal requirements
Ability to work both independently and as part of a collaborative team
Ability to interact effectively with employees, organizational leadership, and external parties as needed
Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)
Pay range $49,561 - $58,600
Apply Now
Payroll Services facilitates the timely and accurate processing of timekeeping, direct deposit authorizations, employment tax forms, as well as various internal and external payroll deductions. The department is responsible for tax compliance, the filing of federal and state returns and payments. Payroll Services staff use PeopleSoft HCM (HR) to process, calculate, and produce employee paychecks for full-time and part-time employees.
PRIMARY OBJECTIVE
Reporting to the Director-Payroll the Payroll Analyst - General ensures the accurate and timely processing of payroll for all employees, performing payroll functions to include data reconciliation, detailed statistical reporting, and comprehensive analysis of retiree benefit programs. The Payroll Analyst - General also ensures compliance with federal, state, and local regulations while adhering to internal policies and collective bargaining agreements. Performs related duties as required.
ESSENTIAL DUTIES
Payroll Administration
Audits and verifies special assignment hours to ensure accuracy and compliance with institutional policies.
Reconciles discrepancies between Certificate of Attendance (COA) forms, payroll records, and WORKFORCE/Time & Labor systems.
Processes payroll adjustments, ensuring all entries align with established payroll schedule
Compliance & Reporting
Ensures compliance with internal policies, collective bargaining agreements, and federal/state regulations governing payroll practices.
Prepares comprehensive reports for internal audits, management reviews, and union negotiations.
Monitors and implements changes to payroll laws or institutional policies impacting payroll operations.
Collaboration & Communication
Partners with HR, department heads, and timekeepers to address payroll discrepancies and maintain data integrity.
Provides training to campus payroll personnel and new analysts.
Communicates effectively with employees and management to resolve payroll-related inquiries.
Data Reconciliation & Analysis
Reconciles payroll data across WorkForce, Time & Labor, and other systems to maintain accuracy.
Assists in developing performance metrics, customer satisfaction surveys, and improvement initiatives for the HR Payroll team.
Documentation & Training
Documents business processes, draft procedural guides, and create training materials.
Keeps up to date with rule changes and best practices in payroll administration.
Additional Duties
Assists in managing HR accounts payable functions, including requisitions and purchase orders.
Performs general payroll audits, mathematical computations, and system data entry as needed.
Performs other duties as assigned by the Director of Payroll.
Adheres to CCCs Customer Service Excellence standards.
REPORTING RELATIONSHIPS
Reports To Director-Payroll
Direct Supervision No supervision
QUALIFICATIONS
Associates degree from an accredited college or university required, preferably in Accounting, Finance, Business Administration, or a related field
Payroll certification (e.g., CPP or FPC) preferred
At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment
An equivalent combination of education and experience may be taken into consideration
Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle) Human Capital Management System, WorkForce, or similar) is highly preferred
Excellent attention to detail, with the ability to manage large volumes of data with accuracy and efficiency
Strong verbal and written communication skills
Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent customer service and problem-solving skills
Ability and willingness to work occasional extended hours during peak payroll periods or special payroll projects
Ability to maintain confidentiality and handle sensitive payroll data in compliance with privacy standards and legal requirements
Ability to work both independently and as part of a collaborative team
Ability to interact effectively with employees, organizational leadership, and external parties as needed
Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook)
Pay range $49,561 - $58,600
Apply Now