Part-Time Ops + Personal Assistant (Creative-friendly) (US East Coast hours)
Hi! I’m Sydney — I'm a Forbes 30U30 speaker who runs a national nonprofit (Barrier Breakers®) helping low-income and first-gen students access college and graduate school. I’m also in an online doctoral program and practicing law part-time to make ends meet for our family… and I’m honestly drowning right now.
I’m looking for a reliable, kind, proactive assistant who can help me get to a “blank slate” and then keep things moving as new tasks come in. I’m not looking for perfection — I’m looking for someone I genuinely mesh with and can trust.
This role is a mix of operations + admin + light creative execution (not a full social media job). The biggest thing I need is someone who can help me clear inboxes, send follow-ups, schedule things, and keep a million small tasks in my head from falling through the cracks as new things continue to get added.
What you’d help with (examples)
- Email + follow-up support across multiple inboxes (I have 5) (draft replies, nudge me for approvals, track follow-ups)
- Linkedin follow-up support, tracking outreach and networking tasks
- Scheduling (calls/meetings, and overdue medical appointments like imaging/ultrasounds)
- US phone calls to offices/clinics/vendors when needed
- Travel research + booking support (finding good options that are affordable + safe)
- Moving spreadsheets into Monday.com boards and keeping projects organized
- Helping set up / clean up tools like Motion AI (or documenting what’s not working)
- Light creative support:
- Canva graphics for simple one-pagers / slides
- Reel covers + story formatting
- Quick IG story posting using content I’ve already filmed
- Reels editing is a plus only if it takes under 1 hour per reel
What this is NOT
- Not a social media manager role
- Not content strategy or branding from scratch
- Not grant writing, fundraising strategy, or legal work
Who you are
- US-based + comfortable making US phone calls
- Available mostly Mon–Fri during East Coast business hours
- Organized, responsive, and not afraid of a fast-moving list
- Comfortable with: Gmail/Google Drive, Canva, basic spreadsheets, and learning Monday.com
- Bonus if you’ve supported a founder/nonprofit/entrepreneur before (not required)
- Bonus if you’re local to Gaithersburg, MD (not required)
How we’ll start
I’m hiring carefully. We’ll do a paid trial week (5–7 hours total) with a few concrete tasks (inboxes, scheduling, one simple Canva task, and a follow-up tracker). If it’s a great fit, we’ll quickly ramp to 25–30 hours/week.
To apply
Please include:
- Your location + time zone
- Your weekly availability (and whether you can do East Coast business hours)
- A short note on why this role fits you
- Your experience with email/inbox work, scheduling/phone calls, Canva, and Monday.com (or similar tools)
- One example of a Canva graphic or simple slide you’ve made (optional but helpful)
If you’re the kind of person who loves turning chaos into order and getting things “out of someone’s head and into a system,” you’ll probably love this.
Apply tot his job
Apply To this Job
I’m looking for a reliable, kind, proactive assistant who can help me get to a “blank slate” and then keep things moving as new tasks come in. I’m not looking for perfection — I’m looking for someone I genuinely mesh with and can trust.
This role is a mix of operations + admin + light creative execution (not a full social media job). The biggest thing I need is someone who can help me clear inboxes, send follow-ups, schedule things, and keep a million small tasks in my head from falling through the cracks as new things continue to get added.
What you’d help with (examples)
- Email + follow-up support across multiple inboxes (I have 5) (draft replies, nudge me for approvals, track follow-ups)
- Linkedin follow-up support, tracking outreach and networking tasks
- Scheduling (calls/meetings, and overdue medical appointments like imaging/ultrasounds)
- US phone calls to offices/clinics/vendors when needed
- Travel research + booking support (finding good options that are affordable + safe)
- Moving spreadsheets into Monday.com boards and keeping projects organized
- Helping set up / clean up tools like Motion AI (or documenting what’s not working)
- Light creative support:
- Canva graphics for simple one-pagers / slides
- Reel covers + story formatting
- Quick IG story posting using content I’ve already filmed
- Reels editing is a plus only if it takes under 1 hour per reel
What this is NOT
- Not a social media manager role
- Not content strategy or branding from scratch
- Not grant writing, fundraising strategy, or legal work
Who you are
- US-based + comfortable making US phone calls
- Available mostly Mon–Fri during East Coast business hours
- Organized, responsive, and not afraid of a fast-moving list
- Comfortable with: Gmail/Google Drive, Canva, basic spreadsheets, and learning Monday.com
- Bonus if you’ve supported a founder/nonprofit/entrepreneur before (not required)
- Bonus if you’re local to Gaithersburg, MD (not required)
How we’ll start
I’m hiring carefully. We’ll do a paid trial week (5–7 hours total) with a few concrete tasks (inboxes, scheduling, one simple Canva task, and a follow-up tracker). If it’s a great fit, we’ll quickly ramp to 25–30 hours/week.
To apply
Please include:
- Your location + time zone
- Your weekly availability (and whether you can do East Coast business hours)
- A short note on why this role fits you
- Your experience with email/inbox work, scheduling/phone calls, Canva, and Monday.com (or similar tools)
- One example of a Canva graphic or simple slide you’ve made (optional but helpful)
If you’re the kind of person who loves turning chaos into order and getting things “out of someone’s head and into a system,” you’ll probably love this.
Apply tot his job
Apply To this Job