Part-Time Finance & Legal Operations Manager for Fast-Growing E-commerce & Media Buying Agency

About Us

We are Scale Performance Studio, a performance-focused creative & media buying agency working with e-commerce founders and students.

We are growing fast and want to professionalize our finance and legal structure before scaling further.

We are looking for a highly structured, detail-oriented Finance & Legal Operations Manager who can bring clarity, control, and predictability to our numbers.

This is a long-term collaboration.

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Your Core Responsibilities

1. Invoicing & Payments

• Create and send monthly invoices to clients

• Track incoming payments

• Follow up on overdue invoices

• Maintain clean billing records

• Manage contractor payouts

2. Cashflow Management

• Weekly cashflow overview

• Forecast next 30 / 60 / 90 days

• Identify risk early

• Maintain runway clarity

3. Cost Control & Margin Tracking

• Track subscriptions and software costs

• Monitor contractor costs

• Calculate real profit per client

• Identify margin leaks

4. Profit Reporting

• Monthly profit & loss overview

• Revenue breakdown per client

• Agency-level profitability dashboard

5. Contract & Legal Admin

• Maintain organized contract library

• Track client agreements

• Ensure deliverables align with contracts

• Keep basic legal documentation structured

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What We Are Looking For

• Strong experience in finance operations for agencies or e-commerce companies

• Experience with US LLC structures preferred

• Strong Excel / Google Sheets skills

• Experience with tools like Airwallex, Stripe, PayPal, Wise or similar

• Highly organized and proactive

• Able to create structure from chaos

• Strong communication in English

Bonus:

• Experience working with performance marketing agencies

• Experience building finance dashboards

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Scope & Hours

• 5–10 hours per week to start

• Long-term collaboration

• Potential to grow into Finance Lead as we scale

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Important

We are not looking for someone who just “does bookkeeping”.

We want someone who:

• Thinks in systems

• Identifies risk before it becomes a problem

• Helps us protect margin

• Keeps finance tight and predictable

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To Apply

Please answer:

1. What agency or e-commerce finance experience do you have?

2. Have you worked with a US LLC before?

3. How would you structure weekly cashflow tracking for a growing agency?

4. Share an example of a finance dashboard you created.

5. What tools do you prefer for financial control?

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