Part Time Admin Asst | Focus on Accounts Payable
Job title: Part Time Admin Asst | Focus on Accounts Payable in Novato, CA at Beauty Heroes®
Company: Beauty Heroes®
Job description: General Job DescriptionAt Beauty Heroes, we’re on a mission to deliver beauty you can trust, with high-performance, healthy products and exceptional service. Behind every glowing customer experience is a well-run operation—and that’s where you come in.We’re looking for a detail-loving, ultra-organized Administrative Assistant with a focus on Accounts Payable to help keep our business humming. This role is central to our day-to-day operations, supporting our accounting systems, helping vendors get paid on time, and ensuring that every dollar is accounted for with care and precision.You’ll also lend a hand with charitable donation requests, marketing admin, light filing, and general organizational support. If you’re a spreadsheet whiz with a love for clean beauty, and you find joy in details and deadlines, we’d love to meet you.Description of DutiesAccounts Payable + Finance Administration• Process incoming vendor invoices, ensuring accuracy and adherence to company policies
Communicate with vendors to confirm payment terms and resolve discrepancies
Maintain vendor records and ensure W-9s and tax documents are up to date
Coordinate with our bookkeeper and CEO to ensure timely and accurate payments
Help implement and refine purchasing and approval workflows to support efficient operations
Administrative Support
Organize and maintain internal files, both physical and digital
Assist with processing charitable donation requests, including logging, correspondence, and fulfillment
Support the marketing and retail teams with administrative tasks as needed (e.g., compiling contact lists, data entry, shipping support)
Coordinate small projects that help the team stay organized and on track
Qualifications
2+ years of experience in an administrative or bookkeeping role (experience with accounts payable is a big plus)
Highly organized and reliable with strong attention to detail
Comfortable using Excel, Google Workspace,
A natural communicator who’s friendly, responsive, and respectful
Enthusiastic about wellness, beauty, sustainability, and being part of a mission-driven brand
Able to juggle multiple tasks, meet deadlines, and pitch in where needed
Discretion and confidentiality when handling sensitive information
A team player who brings a positive attitude and a calm, steady presence to the workday
Bonus Points
Interest in sustainable, eco-conscious business is highly valued.
Perks
Generous Employee Discount
Caring co-workers
Opportunities for growth and advancement
Participation in our sustainability initiatives
Working ConditionsThis is a part-time position, 10-14 hours per week based in our Novato headquarters. This is not a remote position. Work will include time at a desk, occasional lifting of light boxes (up to 10 lbs.), and general office tasks.ConfidentialityAll Beauty Heroes employees are expected to maintain strict confidentiality regarding company operations, financial information, employee records, client and partner data, and proprietary brand relationships.Equal Opportunity EmployerBeauty Heroes provides equal employment opportunities to all employees and applicants and prohibits discrimination of any kind based on race, religion, gender, age, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by law.
Expected salary: $25 - 28 per hour
Location: Novato, CA
Apply for the job now!
Apply Now
Company: Beauty Heroes®
Job description: General Job DescriptionAt Beauty Heroes, we’re on a mission to deliver beauty you can trust, with high-performance, healthy products and exceptional service. Behind every glowing customer experience is a well-run operation—and that’s where you come in.We’re looking for a detail-loving, ultra-organized Administrative Assistant with a focus on Accounts Payable to help keep our business humming. This role is central to our day-to-day operations, supporting our accounting systems, helping vendors get paid on time, and ensuring that every dollar is accounted for with care and precision.You’ll also lend a hand with charitable donation requests, marketing admin, light filing, and general organizational support. If you’re a spreadsheet whiz with a love for clean beauty, and you find joy in details and deadlines, we’d love to meet you.Description of DutiesAccounts Payable + Finance Administration• Process incoming vendor invoices, ensuring accuracy and adherence to company policies
Communicate with vendors to confirm payment terms and resolve discrepancies
Maintain vendor records and ensure W-9s and tax documents are up to date
Coordinate with our bookkeeper and CEO to ensure timely and accurate payments
Help implement and refine purchasing and approval workflows to support efficient operations
Administrative Support
Organize and maintain internal files, both physical and digital
Assist with processing charitable donation requests, including logging, correspondence, and fulfillment
Support the marketing and retail teams with administrative tasks as needed (e.g., compiling contact lists, data entry, shipping support)
Coordinate small projects that help the team stay organized and on track
Qualifications
2+ years of experience in an administrative or bookkeeping role (experience with accounts payable is a big plus)
Highly organized and reliable with strong attention to detail
Comfortable using Excel, Google Workspace,
A natural communicator who’s friendly, responsive, and respectful
Enthusiastic about wellness, beauty, sustainability, and being part of a mission-driven brand
Able to juggle multiple tasks, meet deadlines, and pitch in where needed
Discretion and confidentiality when handling sensitive information
A team player who brings a positive attitude and a calm, steady presence to the workday
Bonus Points
Interest in sustainable, eco-conscious business is highly valued.
Perks
Generous Employee Discount
Caring co-workers
Opportunities for growth and advancement
Participation in our sustainability initiatives
Working ConditionsThis is a part-time position, 10-14 hours per week based in our Novato headquarters. This is not a remote position. Work will include time at a desk, occasional lifting of light boxes (up to 10 lbs.), and general office tasks.ConfidentialityAll Beauty Heroes employees are expected to maintain strict confidentiality regarding company operations, financial information, employee records, client and partner data, and proprietary brand relationships.Equal Opportunity EmployerBeauty Heroes provides equal employment opportunities to all employees and applicants and prohibits discrimination of any kind based on race, religion, gender, age, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by law.
Expected salary: $25 - 28 per hour
Location: Novato, CA
Apply for the job now!
Apply Now