Paralegal Assistant

Wolf Greenfield is a law firm specializing in intellectual property. They are seeking a Paralegal Assistant to provide clerical and administrative support to the Patent Paralegal group, assisting with data entry, citation generation, and general database maintenance. Responsibilities Enters data into appropriate systems Generates and formats citations for prior art references Reviews citations for accuracy and edits accordingly Creates and organizes electronic folders of pdf copies of references Performs general database maintenance and cleanup Prepares and uploads references to USPTO’s EFS-Web database Creates and maintains folders in Outlook containing correspondence pertaining to Patent Paralegals Tracks vendor invoices and forwards to Accounts Payable for processing Assists paralegals with docket organization and management Drafts shell documents in Word and/or Excel Assists with a variety of other department related projects as requested Skills Bachelor's degree or prior experience in a professional setting Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills Strong oral and written communication skills and the ability to effectively communicate workflow and project updates Strong time management, prioritization, problem-solving, and organizational skills, and the ability to work effectively in a high-pressure environment Strong interpersonal skills and ability to work effectively with different levels of constituencies Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations Ability to adhere to established work schedule, but with flexibility required to respond to workload demands including overtime requests when needed Punctual and reliable and able to meet set deadlines and work effectively under pressure Ability to maintain confidentiality of matters and other firm business information Benefits Multiple health care plan options Vision and dental insurance Flexible spending accounts/health saving accounts Life insurance Employer sponsored 401(k) plan includes an employer match and discretionary profit sharing Tuition reimbursement Professional development opportunities Generous paid time off; including sick time and vacation time Parental leave Commuter benefits Charitable matching gift program Well-being support Company Overview Wolf Greenfield is the largest Boston law firm devoted exclusively to intellectual property law. It was founded in 1927, and is headquartered in Boston, Massachusetts, USA, with a workforce of 201-500 employees. Its website is