Operations Workflow Specialist – Solar Projects

This is a remote position.Operations Workflow Specialist – Solar ProjectsRemote | Philippines | Part-Time to StartPhp 31,250/month | 9:30 AM – 2:30 PM PHTIf you’re a high-accuracy admin who thrives on structure, hates chaos, and wants long-term stability in a company that values process excellence, this might be your ideal role.You’ll be joining an Australian-based solar team delivering clean energy projects with precision. This is not a typical VA job. You’ll take ownership of operational workflows that directly impact installation success, compliance, and customer satisfaction.


Why This Is an Ideal JobYou’ll be working directly with a structured, systems-driven Australian solar company that:

Values accuracy, reliability, and proactive communication
Runs on standardized platforms and SOPs
Provides clear instructions, expectations, and support
Invests in long-term relationships with remote professionals
Uses modern tools like HubSpot, Tradify, and Microsoft Copilot
You’ll get clarity, ownership, and a stable work rhythm — not last-minute chaos or shifting targets.What You’ll Be OwningThis is a core admin role supporting the solar installation workflow from contract to completion. You will help keep job data, schedules, and compliance records accurate and on track.You’ll take the lead on:

Updating and maintaining customer and job records in CRM and job management systems
Uploading contracts, site plans, and service updates with 100 percent accuracy
Managing installation scheduling based on team priorities and deadlines
Flagging data or system issues that could affect job flow
Communicating with internal teams (Sales, Finance, Operations) via Teams or 3CX
Completing time-sensitive tasks using Asana with proper prioritization
Managing your own workload and flagging delays early
Using Microsoft Copilot and SOPs to self-serve process instructions
Important: You won’t be left guessing. You’ll have structured onboarding, defined metrics, and support when you need it.How the Workflow Actually Works

Tasks assigned and tracked via Asana
SOP access via SharePoint and Microsoft Copilot
Communication via Microsoft Teams and 3CX
CRM: HubSpot (or similar), Job Management: Tradify
Daily focus time and weekly check-ins
Expectations based on output quality, timeliness, and system accuracy
You’ll always know what needs to be done, when it’s due, and how your work is measured.This Role Is a Great Fit If You:

Have 3+ years of admin, ops, or back-office experience
Have used CRMs (e.g., HubSpot, Salesforce) and job management tools (Tradify)
Are confident using Excel (basic filters, no advanced formulas required)
Communicate clearly with internal teams and raise issues early
Work well under structured systems and time-sensitive tasks
Are available for a consistent day shift (5:30 AM to 10:30 AM PHT) aligned with Adelaide time
Have a distraction-free work environment and dual-screen setup
Bonus Points If You:

Have experience in solar, construction, logistics, or field-service coordination
Have supported cross-functional teams or scheduling-heavy environments
Have worked remotely for international teams with defined SOPs
Enjoy improving workflows or helping teams streamline systems



Tools You’ll Use

HubSpot, Tradify
Microsoft Excel, Outlook, Teams
Microsoft Copilot and SharePoint
3CX (for VOIP-based team calls)



Hours, Pay, and Stability

Part-time: 25 hours/week to start
(This corresponds to 5:30 AM to 10:30 AM Philippine Time)

Pay: Php 31,250/month
90-day track to full-time based on performance
Stable, long-term engagement with weekly feedback
Fixed hours and clear expectations — no erratic changes
This is built for candidates seeking long-term, dependable remote work — not short-term freelancing.


What Success Looks LikeAfter 60–90 days:

You’re managing your full task list with confidence and accuracy
Schedules are updated proactively, and job records are error-free
You’re solving small problems before they become big ones
You communicate clearly and escalate issues professionally
The team sees you as reliable, accountable, and detail-obsessed



Final WordIf you’ve ever thought:“I’m great at admin work — I just want a client who’s organized, consistent, and respects quality execution.”This is that role.Let’s build long-term success together.






Apply Now