Operations & Project Assistant – Construction

Job Description: • Coordinate project logistics and documentation—from initial lead entry to final invoicing—ensuring all files, photos, and approvals are current and accurately named. • Communicate with city departments and inspectors to obtain permits, schedule inspections, and clarify requirements. • Maintain project folders and shared drives with signed contracts, estimates, invoices, and warranties. • Track job milestones (e.g., Lead → Prospect → Approved → Completed → Invoiced) and ensure tasks like material/work order approvals, Payzer links, and install reminders are completed on schedule. • Support owners in preparing client communication, reminders, and follow-ups using established templates (install reminders, photo reports, etc.). • Prepare basic marketing materials: post social content, organize photos/videos from job sites, and assist with short video edits. • Document recurring processes and help build internal SOPs for project management, invoicing, and reporting. • Handle miscellaneous administrative, vendor, and reporting tasks as assigned to keep projects moving efficiently. Requirements: • 2+ years of experience as an Operations Assistant, Project Coordinator, or Executive Assistant in construction, real estate, or property management. • Construction background is preferred. • Demonstrated ability to learn and document new processes, track multiple projects, and follow detailed checklists or workflows. • Strong written and spoken English; able to communicate confidently with vendors and city offices. • Proven ability to research and problem-solve independently—especially with ambiguous or incomplete information. • High attention to detail with digital organization skills (naming conventions, file systems, spreadsheets). • Proficiency in Google Workspace, Excel, and project management tools (e.g., AccuLynx, Monday, Asana, or similar). • Familiarity with Canva or simple video-editing software (e.g., CapCut, Filmora) is a plus. Benefits: • Up to $1,450/mo depending on experience • Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores • 13th month pay • Comprehensive HMO policy, including dependents. • Annual continuing education budget to support professional development Apply tot his job