Operations Administrator job at Sircle Media in New York, NY
Title: Operations Administrator (Part-Time)
Location: New York NY US
Job Description:
$30 ‒ $30 Hourly
Sircle Media is a social media agency based in New York City that works with some of the best brands in the CPG & Beverage verticals. We focus on strategy, execution, content development and paid social media buying to help our clients win online and in-store. Founded in 2012, Sircle has spent the last decade + establishing itself as a best in class agency solution in these categories. We are constantly looking for highly motivated, growth-mindset oriented talent to work with us as we continue to expand our portfolio of clients.
Some Brands We Work With: Chomps, Catalina Crunch, Driscoll’s, Harvest Snaps, Health-Ade, Noosa, Ritter Sport, Rudi’s, Twinings USA, and many more.
Inclusion in Hiring
Sircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.
Description:
We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly.
If you love clean systems, clear processes, and making chaos disappear, this role is for you.
About the Role
The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.
This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.
Responsibilities
Operations & Systems Management
Manage and maintain company platform subscriptions (licensing, renewals, user access)
Oversee equipment requests and shipment coordination for team members
Organize and maintain shared drives and digital file structures
Manage internal forms and documentation systems
Assist with new client setup processes
Support contract organization and tracking
Ensure internal systems stay clean, organized, and up to date
HR & Administrative Support
Support employee onboarding logistics (email setup, account provisioning, system access)
Assist with HR platform administration (PrismHR experience preferred)
Maintain internal documentation and compliance records
Finance & Contractor Support
Support freelance contractor management and payment processing
Assist with bookkeeping coordination (QuickBooks experience preferred)
Track invoices and ensure timely payments
Qualifications
3+ years of office, HR, operations, or administrative experience required
Strong organizational skills with high attention to detail
Systems-oriented thinker who enjoys creating and maintaining structure
Comfortable managing multiple workflows simultaneously
Proactive and solution-focused
Experience with QuickBooks preferred
Experience with PrismHR preferred
Strong written communication skills
Ability to work independently in a remote environment
Our ideal candidate will:
Love checklists and clean dashboards
Notice when something is out of place
Naturally think in systems and process improvements
Enjoy supporting others and making their jobs easier
Thrive in a role where reliability and follow-through matter
Schedule
Part-time (hours flexible; to be discussed)
Fully remote
Compensation
$30/hour
Love checklists and clean dashboards
Notice when something is out of place
Naturally think in systems and process improvements
Enjoy supporting others and making their jobs easier
Thrive in a role where reliability and follow-through matter
Schedule
Part-time (hours flexible; to be discussed)
Fully remote
Compensation
$30/hour
Apply Now
Apply Now
Location: New York NY US
Job Description:
$30 ‒ $30 Hourly
Sircle Media is a social media agency based in New York City that works with some of the best brands in the CPG & Beverage verticals. We focus on strategy, execution, content development and paid social media buying to help our clients win online and in-store. Founded in 2012, Sircle has spent the last decade + establishing itself as a best in class agency solution in these categories. We are constantly looking for highly motivated, growth-mindset oriented talent to work with us as we continue to expand our portfolio of clients.
Some Brands We Work With: Chomps, Catalina Crunch, Driscoll’s, Harvest Snaps, Health-Ade, Noosa, Ritter Sport, Rudi’s, Twinings USA, and many more.
Inclusion in Hiring
Sircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.
Description:
We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly.
If you love clean systems, clear processes, and making chaos disappear, this role is for you.
About the Role
The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.
This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.
Responsibilities
Operations & Systems Management
Manage and maintain company platform subscriptions (licensing, renewals, user access)
Oversee equipment requests and shipment coordination for team members
Organize and maintain shared drives and digital file structures
Manage internal forms and documentation systems
Assist with new client setup processes
Support contract organization and tracking
Ensure internal systems stay clean, organized, and up to date
HR & Administrative Support
Support employee onboarding logistics (email setup, account provisioning, system access)
Assist with HR platform administration (PrismHR experience preferred)
Maintain internal documentation and compliance records
Finance & Contractor Support
Support freelance contractor management and payment processing
Assist with bookkeeping coordination (QuickBooks experience preferred)
Track invoices and ensure timely payments
Qualifications
3+ years of office, HR, operations, or administrative experience required
Strong organizational skills with high attention to detail
Systems-oriented thinker who enjoys creating and maintaining structure
Comfortable managing multiple workflows simultaneously
Proactive and solution-focused
Experience with QuickBooks preferred
Experience with PrismHR preferred
Strong written communication skills
Ability to work independently in a remote environment
Our ideal candidate will:
Love checklists and clean dashboards
Notice when something is out of place
Naturally think in systems and process improvements
Enjoy supporting others and making their jobs easier
Thrive in a role where reliability and follow-through matter
Schedule
Part-time (hours flexible; to be discussed)
Fully remote
Compensation
$30/hour
Love checklists and clean dashboards
Notice when something is out of place
Naturally think in systems and process improvements
Enjoy supporting others and making their jobs easier
Thrive in a role where reliability and follow-through matter
Schedule
Part-time (hours flexible; to be discussed)
Fully remote
Compensation
$30/hour
Apply Now
Apply Now