Online Administrative Coordinator - Part Time
Online Administrative Coordinator - Part TimePosition OverviewWe are seeking a detail-oriented and organized Online Administrative Coordinator to join our team on a part-time basis. This remote position is perfect for someone who thrives in a virtual work environment and excels at managing multiple administrative tasks efficiently. The successful candidate will provide essential administrative support while maintaining the highest standards of professionalism and confidentiality.Key Responsibilities
Coordinate and manage online meetings, webinars, and virtual events using platforms like Zoom, Teams, and GoToMeeting
Maintain and update digital filing systems, databases, and document management platforms
Handle email correspondence and manage multiple inbox accounts professionally
Schedule appointments and manage calendars for team members and executives
Prepare and format documents, presentations, and reports using Microsoft Office Suite and Google Workspace
Process and track invoices, purchase orders, and expense reports
Coordinate project timelines and follow up on deliverables with team members
Manage social media accounts and assist with basic content scheduling
Conduct online research and compile information for various projects
Provide customer service support via email, chat, and phone when needed
Assist with onboarding new team members and maintaining personnel records
Create and maintain standard operating procedures for administrative processes
Required Qualifications
High school diploma required; associate's degree or higher preferred
Minimum 2 years of administrative or coordination experience
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to work independently and manage time effectively
Reliable high-speed internet connection and dedicated workspace
Proficiency with video conferencing platforms (Zoom, Teams, etc.)
Basic understanding of social media platforms and scheduling tools
Preferred Qualifications
Experience with project management tools (Asana, Trello, Monday.com)
Knowledge of CRM systems (Salesforce, HubSpot, etc.)
Familiarity with accounting software (QuickBooks, FreshBooks)
Experience with website content management systems
Previous remote work experience
Bilingual capabilities a plus
Technical Requirements
Computer with updated operating system and software
High-speed internet connection (minimum 10 Mbps)
Quiet, professional workspace free from distractions
Webcam and headset for video calls
Access to printer/scanner (or willingness to use local print services)
Backup internet connection recommended
Schedule & Compensation
Hours: 20-25 hours per week, flexible scheduling
Schedule: Monday through Friday, with some flexibility for core business hours
Time Zone: Must be available during EST business hours (9 AM - 5 PM)
Employment Type: Part-time, remote position
Compensation: $18-25 per hour, depending on experience
Payment: Bi-weekly via direct deposit or PayPal
Benefits & Perks
Flexible work schedule with work-life balance
Professional development opportunities
Access to online training platforms
Potential for schedule expansion based on performance
Collaborative and supportive remote team environment
Technology stipend for home office setup
Skills We Value
Proactive problem-solving approach
Strong multitasking abilities
Discretion when handling confidential information
Adaptability to new technologies and processes
Team collaboration in a virtual environment
Customer service orientation
Application RequirementsPlease submit the following:
Updated resume highlighting relevant administrative experience
Cover letter explaining your interest in remote administrative work
Two professional references with contact information
Brief description of your home office setup and internet capabilities
Portfolio of relevant work samples (optional but preferred)
Growth OpportunitiesThis position offers potential for:
Increased hours and responsibilities based on performance
Cross-training in different departments
Leadership opportunities within the administrative team
Professional development and certification support
Potential advancement to full-time coordinator or specialist roles
We are an Equal Opportunity Employer committed to creating an inclusive and diverse remote workPowered by JazzHR
Apply for the job now!
Apply Now
Coordinate and manage online meetings, webinars, and virtual events using platforms like Zoom, Teams, and GoToMeeting
Maintain and update digital filing systems, databases, and document management platforms
Handle email correspondence and manage multiple inbox accounts professionally
Schedule appointments and manage calendars for team members and executives
Prepare and format documents, presentations, and reports using Microsoft Office Suite and Google Workspace
Process and track invoices, purchase orders, and expense reports
Coordinate project timelines and follow up on deliverables with team members
Manage social media accounts and assist with basic content scheduling
Conduct online research and compile information for various projects
Provide customer service support via email, chat, and phone when needed
Assist with onboarding new team members and maintaining personnel records
Create and maintain standard operating procedures for administrative processes
Required Qualifications
High school diploma required; associate's degree or higher preferred
Minimum 2 years of administrative or coordination experience
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to work independently and manage time effectively
Reliable high-speed internet connection and dedicated workspace
Proficiency with video conferencing platforms (Zoom, Teams, etc.)
Basic understanding of social media platforms and scheduling tools
Preferred Qualifications
Experience with project management tools (Asana, Trello, Monday.com)
Knowledge of CRM systems (Salesforce, HubSpot, etc.)
Familiarity with accounting software (QuickBooks, FreshBooks)
Experience with website content management systems
Previous remote work experience
Bilingual capabilities a plus
Technical Requirements
Computer with updated operating system and software
High-speed internet connection (minimum 10 Mbps)
Quiet, professional workspace free from distractions
Webcam and headset for video calls
Access to printer/scanner (or willingness to use local print services)
Backup internet connection recommended
Schedule & Compensation
Hours: 20-25 hours per week, flexible scheduling
Schedule: Monday through Friday, with some flexibility for core business hours
Time Zone: Must be available during EST business hours (9 AM - 5 PM)
Employment Type: Part-time, remote position
Compensation: $18-25 per hour, depending on experience
Payment: Bi-weekly via direct deposit or PayPal
Benefits & Perks
Flexible work schedule with work-life balance
Professional development opportunities
Access to online training platforms
Potential for schedule expansion based on performance
Collaborative and supportive remote team environment
Technology stipend for home office setup
Skills We Value
Proactive problem-solving approach
Strong multitasking abilities
Discretion when handling confidential information
Adaptability to new technologies and processes
Team collaboration in a virtual environment
Customer service orientation
Application RequirementsPlease submit the following:
Updated resume highlighting relevant administrative experience
Cover letter explaining your interest in remote administrative work
Two professional references with contact information
Brief description of your home office setup and internet capabilities
Portfolio of relevant work samples (optional but preferred)
Growth OpportunitiesThis position offers potential for:
Increased hours and responsibilities based on performance
Cross-training in different departments
Leadership opportunities within the administrative team
Professional development and certification support
Potential advancement to full-time coordinator or specialist roles
We are an Equal Opportunity Employer committed to creating an inclusive and diverse remote workPowered by JazzHR
Apply for the job now!
Apply Now