Office Assistant/Receptionist
TITLE: Office Assistant/Receptionist
LOCATION: Queens
DEPARTMENT: Manufacturing
REPORTS TO: Management
JOB SUMMARY: The Office Assistant/Receptionist is the primary point of contact for our clients and will be the face of our brands. You will be responsible for answering and routing all incoming calls, taking accurate messages, and providing basic information to visitors/guests. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the company. You are the company's front-line contact with the public and must represent our brand at a very high level of customer service in a friendly, helpful and informative manner.
Responsibilities: Provide confidential technical and administrative support to the company
Communicates with guests in a professional, friendly, and efficient manner
Notifies the appropriate parties when guests are waiting
Maintains the customer status list and works with sales staff
Answers, transfers, and provides information to incoming calls as well as directs telephone calls to the appropriate parties, as necessary and strives to minimize hold time
Maintains calendar for management; schedules meetings, interviews, etc. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities)
Greets and assists vendors, customers, staff and interviewees in person and by telephone, in a courteous, professional, and friendly manner
Runs necessary daily sales performance (in-bound and customer service call) reports to assist Management team
Assist sales, marketing and the accounting department with special projects and other admin tasks
Completes mass mailings, UPS and USPS
Schedule, plan and coordinate special events for (recruitment, training and management meetings meetings)
Monitor inventory levels and reorder materials as needed
Manage the purchasing of materials and supplies required for production based on demand forecasts and inventory level.
Performs other administrative duties as needed and when assigned
SKILLS & KNOWLEDGE:
High School Diploma with 2 or more years? experience as a receptionist, sales support admin and or front office assistance
Any combination of education and experience related to college level work
Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools
Strong interpersonal, verbal, and written communication skills
Proficient in Microsoft Word, Excel, Access and Outlook in order to perform duties
Job Type: Full-time
Pay: $16.50 - $20.00 per hour
Benefits:
? Health insurance
? Paid time off
Schedule:
? Monday to Friday
Experience:
? Administrative Support: 2 years (Required)
? Office Assistant: 2 years (Required)
? Receptionist: 3 years (Required)
Work Location: In person
Apply Now
LOCATION: Queens
DEPARTMENT: Manufacturing
REPORTS TO: Management
JOB SUMMARY: The Office Assistant/Receptionist is the primary point of contact for our clients and will be the face of our brands. You will be responsible for answering and routing all incoming calls, taking accurate messages, and providing basic information to visitors/guests. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the company. You are the company's front-line contact with the public and must represent our brand at a very high level of customer service in a friendly, helpful and informative manner.
Responsibilities: Provide confidential technical and administrative support to the company
Communicates with guests in a professional, friendly, and efficient manner
Notifies the appropriate parties when guests are waiting
Maintains the customer status list and works with sales staff
Answers, transfers, and provides information to incoming calls as well as directs telephone calls to the appropriate parties, as necessary and strives to minimize hold time
Maintains calendar for management; schedules meetings, interviews, etc. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities)
Greets and assists vendors, customers, staff and interviewees in person and by telephone, in a courteous, professional, and friendly manner
Runs necessary daily sales performance (in-bound and customer service call) reports to assist Management team
Assist sales, marketing and the accounting department with special projects and other admin tasks
Completes mass mailings, UPS and USPS
Schedule, plan and coordinate special events for (recruitment, training and management meetings meetings)
Monitor inventory levels and reorder materials as needed
Manage the purchasing of materials and supplies required for production based on demand forecasts and inventory level.
Performs other administrative duties as needed and when assigned
SKILLS & KNOWLEDGE:
High School Diploma with 2 or more years? experience as a receptionist, sales support admin and or front office assistance
Any combination of education and experience related to college level work
Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools
Strong interpersonal, verbal, and written communication skills
Proficient in Microsoft Word, Excel, Access and Outlook in order to perform duties
Job Type: Full-time
Pay: $16.50 - $20.00 per hour
Benefits:
? Health insurance
? Paid time off
Schedule:
? Monday to Friday
Experience:
? Administrative Support: 2 years (Required)
? Office Assistant: 2 years (Required)
? Receptionist: 3 years (Required)
Work Location: In person
Apply Now