Office & Administrator Lead

Ascend Analytics is a company focused on climate technology software and services that provide critical insights for the energy transition. The Administrative & Office Lead will oversee daily office operations, ensuring efficiency and providing administrative support across various teams, while maintaining a professional environment.ResponsibilitiesOversee day-to-day office operations to ensure a smooth and efficient work environmentManage office supplies, equipment, and vendor relationshipsCoordinate office maintenance, facility needs, and workspace organizationAnswer and route the company’s main phone line and manage building accessServe as the primary point of contact for office-related issuesOrder snacks, stock the kitchen, and maintain a well-organized and tidy office environmentGreet visitors and ensure a professional front office experienceCoordinate meetings, events, and assist with planning company functionsSupport onboarding of new employees and coordinate workspace setupAssist with internal process improvements and office policiesProvide administrative support to leadership and teams as neededResponsible for maintaining companies' certification of insurance processSupport customer billing and payment communications while assisting in validating expense and reimbursement transactions for compliance with company policiesProvide administrative sales support by scheduling meetings with existing clients and coordinating pipeline preparation meetingsAssist with execution of marketing initiatives, including event support, webinar coordination, content creation, and administrative processesSpecial projects for the people team, ie. Tax and state payroll complianceSkills1-3+ years of administrative, office management, or operations experienceStrong organizational and multitasking skillsExcellent written and verbal communication abilitiesAbility to prioritize tasks and manage competing deadlinesProficiency in Microsoft Office and outlook, or similar toolsStrong problem-solving skills and attention to detailProfessional demeanor and strong interpersonal skillsExperience with Ramp Travel & Expense SoftwareExperience with SalesForceExperience with BambooHR, HRISBenefitsMedical, dental, and vision coverageLife, Short- and long-term disability insuranceParental leaveFSA and Health Savings Account options and dependent care401(k) with a 3% non-elective company contribution (yes—we contribute even if you don’t!)Flexible paid time off so you can recharge when you need itCompany Overview
Ascend Analytics is an innovative software service company focused on energy analytics. It was founded in 2002, and is headquartered in Boulder, Colorado, USA, with a workforce of 51-200 employees. Its website is http://www.ascendanalytics.com/.Company H1B SponsorshipAscend Analytics has a track record of offering H1B sponsorships, with 5 in 2025, 6 in 2024, 8 in 2023, 3 in 2022, 4 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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