Montessori Appointment Scheduler

Responsibilities • Schedule tours, parent consultations, classroom observations, and enrollment meetings for prospective and current Montessori families. • Communicate appointment details, arrival instructions, required documents, and school policies to parents and guardians. • Maintain and update the school’s digital appointment calendar, ensuring all bookings are accurate and coordinated with staff availability. • Adjust schedules as needed in response to cancellations, teacher availability changes, or urgent parent requests. • Send reminders and confirmations to families prior to each appointment. • Provide staff with accurate appointment details, family notes, and any special considerations needed for meetings or tours. • Follow up with families after appointments to gather feedback, confirm next steps, or assist with the enrollment process. • Log appointment details, parent communication, and staff notes into the school’s CRM or internal system. • Respond to routine inquiries about scheduling, tour availability, program hours, and general school information. • Support administrative staff with tasks such as data entry, updating records, and organizing digital files. • Ensure all communication with families is warm, patient, child-centered, and aligned with Montessori philosophy. Qualifications • Bachelor’s degree required. • Entry-level friendly; experience in scheduling, education support, or administrative work is helpful but not required. • Strong communication skills with a friendly, professional, and family-focused tone. • Excellent organizational skills and the ability to manage multiple appointments and shifting schedules. • Comfortable using digital calendars, CRM systems, and standard office software. • Reliable, self-motivated, and able to work independently in a remote or administrative office setting. • Strong attention to detail and the ability to follow established procedures. • A genuine interest in child-centered education and the Montessori approach is a plus. Job Type: Full-time Pay: $57,114.63 - $66,740.20 per year Benefits: • Health insurance • Paid time off Work Location: Remote Apply tot his job