Metadata Coordinator
American University is a student-centered research institution
located in Washington, DC, with highly-ranked schools and colleges,
internationally-renowned faculty, and a reputation for creating
meaningful change in the world. Learn more about
American University
Department:
Technical Services
Time Type:
Full time
Job Type:
Regular
FLSA Status:
Non-Exempt
Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)
Union:
Excluded
Job Description:
Summary:
The Metadata Coordinator manages the creation, enhancement,
transformation, and loading of descriptive metadata for digitized
resources in the university library’s digital collections platform
and other library platforms to enable the discovery of digital
collections. In cooperation with the Director of Technical Services
and Head Archivist for Special Collections and Digital Initiatives,
the incumbent manages metadata description projects for digitized
materials in Archives and Special Collections. The Metadata
Coordinator is responsible for developing and maintaining project
documentation, workflow assessment, training, review, and quality
control of Resource Description staff participating in these
projects. The incumbent also Collaborates with relevant
stakeholders to develop and implement metadata best practices,
policies, and strategies for the library. Collaborates with
relevant stakeholders to develop and implement metadata policies
and strategies for the library. The incumbent supervises one
Resource Description Specialist.
Essential Functions:
• Serves as the project leader for creating and enhancing
metadata in the library’s digital collections platform for special
collections. In consultation with the Director of Technical
Services and Archives and Special Collections stakeholders,
develops and implements digital collections metadata workflows and
projects. Assumes primary responsibility for creating, enhancing,
transforming or cleaning up metadata for digital collections. In
conjunction with relevant stakeholders develops best practices and
local policies for non-MARC metadata. Transforms and loads metadata
into the library’s digital asset management system.
• Serves as the primary point of contact for coordinating
metadata projects between Archives and Special Collections and the
Resource Description Unit in Technical Services. In consultation
with stakeholders, prepares, assigns, and distributes metadata
projects to Resource Description Unit staff. Performs quality
control to ensure overall accuracy and consistency. Trains staff as
on application of standard schemas, controlled vocabularies, tools
and standard procedures for digital collections metadata creation.
Develops and maintains project and workflow documentation for
carrying out this work.
• Implements harvesting and transformation processes to improve
sharing and discoverability of metadata across systems. Performs
MARC and non-MARC metadata mapping and transformations to
facilitate data input, cross-system functionality, and platform
migration that may include the digital research archive,
institutional repository, archival finding aids, and the library
management system. Uploads and organizes materials from batch and
other large-scale initiatives in the library’s digital repository,
in line with the repository’s inclusion criteria, creating and
enhancing relevant metadata to improve discoverability of library
resources. Leads or participates in cross functional teams to
support metadata work across departments and platforms.
Participates in and improves processes for university Electronic
Theses and Dissertations (ETD) management in the library’s digital
research archive. Collaborate with relevant stakeholders across the
library to develop and implement best practices, strategies and
policies for library metadata across platforms. Maintains awareness
in developments and participates in implementing BIBFRAME, linked
data, and developments in AI in cataloging and metadata
functionality.
• Hires, trains, evaluates, and supervises one full-time staff
specialist and potentially part-time student assistants. Allocates
work based on department priorities and library’s strategic
goals.
• Other duties as assigned.
Supervisory Responsibility:
• One full-time Resource Description Specialist. Part-time
students may also report to this position.
Competencies:
• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Evaluating and Implementing Ideas.
• Developing Plans.
• Managing Performance.
• Making Accurate Judgments and Decisions.
• Building and Supporting Teams.
• Championing Customer Needs.
Position Type/Expected Hours of Work:
• Full-time.
• 35 hours per week.
• Monday - Friday, 9am - 5pm.
• Work modality is Hybrid 01 (on campus 3 - 4 days per week)
after probationary period, or sooner, as determined by the
department director based on progress towards understanding core
job functions.
Salary Range:
• $29.09 - $33.00 per hour.
Required Education and Experience:
• Bachelor's degree.
• 2 - 4 years of relevant experience.
• Demonstrated knowledge of metadata schemas, standards, tools,
and their applications including, but not limited to, MODS, Dublin
Core, XML, Getty TNG, Getty AAT, EAD, NACO, LCSH, RDA,
MARC21.
• Demonstrated experience working with digital repositories,
institutional repositories, and library management systems.
• Demonstrated project management and problem-solving
skills.
• Excellent oral and written communication skills.
• Excellent interpersonal skill and strong orientation to team
culture and cross-functionality.
• Experience with XML transformation using XSLT and XSD and tools
such as Oxygen, OpenRefine, and MarcEdit.
• Experience working with metadata in Excel and CSV files.
• Experience with batch maintenance, analysis, transformation of
large record sets.
• Demonstrated ability to implement standard metadata schemas and
crosswalk data between schemas.
• Ability to create and maintain workflow documentation.
Preferred Education and Experience:
• Master's degree or equivalent.
• 3 - 5 years of relevant experience.
• Experience with library management systems and enterprise
platforms such as Alma, Primo VE, OCLC Collection Manager and
Connexion, Islandora, ArchivesSpace, Quartex, and Figshare.
• Experience with Python or other programming languages or
tools.
• Familiarity with BIBFRAME, linked data principles, and
generative AI technologies.
• Experience cataloging electronic resources and non-monographic
formats.
• Supervisory experience.
• Project management experience.
Other Duties:
• Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Benefits
AU offers a competitive benefits package.
Click here to learn about American University's unique benefit
options .
Other Details
• Hiring offers for this position are contingent on successful
completion of a background check.
• Employees in staff positions at American University must
deliver their services to the university from either the District
of Columbia, Maryland, or Virginia, or perform work on-site at the
university.
• Please note this job announcement is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
• American University is an
E-Verify employer.
Current American University Employees
American University current employees must apply through their
employee Workday account. If you are a current employee at American
University, please log into Workday and select the Find Jobs report
which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University
careers site, email [email protected]
.
American University is an equal opportunity, affirmative action
institution that operates in compliance with applicable laws and
regulations. The university does not discriminate on the basis of
race, color, national origin, religion, sex (including pregnancy),
age, sexual orientation, disability, marital status, personal
appearance, gender identity and expression, family
responsibilities, political affiliation, source of income, veteran
status, an individual’s genetic information or any other bases
under federal or local laws (collectively "Protected Bases") in its
programs and activities.
Apply tot his job
Apply To this Job
located in Washington, DC, with highly-ranked schools and colleges,
internationally-renowned faculty, and a reputation for creating
meaningful change in the world. Learn more about
American University
Department:
Technical Services
Time Type:
Full time
Job Type:
Regular
FLSA Status:
Non-Exempt
Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)
Union:
Excluded
Job Description:
Summary:
The Metadata Coordinator manages the creation, enhancement,
transformation, and loading of descriptive metadata for digitized
resources in the university library’s digital collections platform
and other library platforms to enable the discovery of digital
collections. In cooperation with the Director of Technical Services
and Head Archivist for Special Collections and Digital Initiatives,
the incumbent manages metadata description projects for digitized
materials in Archives and Special Collections. The Metadata
Coordinator is responsible for developing and maintaining project
documentation, workflow assessment, training, review, and quality
control of Resource Description staff participating in these
projects. The incumbent also Collaborates with relevant
stakeholders to develop and implement metadata best practices,
policies, and strategies for the library. Collaborates with
relevant stakeholders to develop and implement metadata policies
and strategies for the library. The incumbent supervises one
Resource Description Specialist.
Essential Functions:
• Serves as the project leader for creating and enhancing
metadata in the library’s digital collections platform for special
collections. In consultation with the Director of Technical
Services and Archives and Special Collections stakeholders,
develops and implements digital collections metadata workflows and
projects. Assumes primary responsibility for creating, enhancing,
transforming or cleaning up metadata for digital collections. In
conjunction with relevant stakeholders develops best practices and
local policies for non-MARC metadata. Transforms and loads metadata
into the library’s digital asset management system.
• Serves as the primary point of contact for coordinating
metadata projects between Archives and Special Collections and the
Resource Description Unit in Technical Services. In consultation
with stakeholders, prepares, assigns, and distributes metadata
projects to Resource Description Unit staff. Performs quality
control to ensure overall accuracy and consistency. Trains staff as
on application of standard schemas, controlled vocabularies, tools
and standard procedures for digital collections metadata creation.
Develops and maintains project and workflow documentation for
carrying out this work.
• Implements harvesting and transformation processes to improve
sharing and discoverability of metadata across systems. Performs
MARC and non-MARC metadata mapping and transformations to
facilitate data input, cross-system functionality, and platform
migration that may include the digital research archive,
institutional repository, archival finding aids, and the library
management system. Uploads and organizes materials from batch and
other large-scale initiatives in the library’s digital repository,
in line with the repository’s inclusion criteria, creating and
enhancing relevant metadata to improve discoverability of library
resources. Leads or participates in cross functional teams to
support metadata work across departments and platforms.
Participates in and improves processes for university Electronic
Theses and Dissertations (ETD) management in the library’s digital
research archive. Collaborate with relevant stakeholders across the
library to develop and implement best practices, strategies and
policies for library metadata across platforms. Maintains awareness
in developments and participates in implementing BIBFRAME, linked
data, and developments in AI in cataloging and metadata
functionality.
• Hires, trains, evaluates, and supervises one full-time staff
specialist and potentially part-time student assistants. Allocates
work based on department priorities and library’s strategic
goals.
• Other duties as assigned.
Supervisory Responsibility:
• One full-time Resource Description Specialist. Part-time
students may also report to this position.
Competencies:
• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Evaluating and Implementing Ideas.
• Developing Plans.
• Managing Performance.
• Making Accurate Judgments and Decisions.
• Building and Supporting Teams.
• Championing Customer Needs.
Position Type/Expected Hours of Work:
• Full-time.
• 35 hours per week.
• Monday - Friday, 9am - 5pm.
• Work modality is Hybrid 01 (on campus 3 - 4 days per week)
after probationary period, or sooner, as determined by the
department director based on progress towards understanding core
job functions.
Salary Range:
• $29.09 - $33.00 per hour.
Required Education and Experience:
• Bachelor's degree.
• 2 - 4 years of relevant experience.
• Demonstrated knowledge of metadata schemas, standards, tools,
and their applications including, but not limited to, MODS, Dublin
Core, XML, Getty TNG, Getty AAT, EAD, NACO, LCSH, RDA,
MARC21.
• Demonstrated experience working with digital repositories,
institutional repositories, and library management systems.
• Demonstrated project management and problem-solving
skills.
• Excellent oral and written communication skills.
• Excellent interpersonal skill and strong orientation to team
culture and cross-functionality.
• Experience with XML transformation using XSLT and XSD and tools
such as Oxygen, OpenRefine, and MarcEdit.
• Experience working with metadata in Excel and CSV files.
• Experience with batch maintenance, analysis, transformation of
large record sets.
• Demonstrated ability to implement standard metadata schemas and
crosswalk data between schemas.
• Ability to create and maintain workflow documentation.
Preferred Education and Experience:
• Master's degree or equivalent.
• 3 - 5 years of relevant experience.
• Experience with library management systems and enterprise
platforms such as Alma, Primo VE, OCLC Collection Manager and
Connexion, Islandora, ArchivesSpace, Quartex, and Figshare.
• Experience with Python or other programming languages or
tools.
• Familiarity with BIBFRAME, linked data principles, and
generative AI technologies.
• Experience cataloging electronic resources and non-monographic
formats.
• Supervisory experience.
• Project management experience.
Other Duties:
• Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Benefits
AU offers a competitive benefits package.
Click here to learn about American University's unique benefit
options .
Other Details
• Hiring offers for this position are contingent on successful
completion of a background check.
• Employees in staff positions at American University must
deliver their services to the university from either the District
of Columbia, Maryland, or Virginia, or perform work on-site at the
university.
• Please note this job announcement is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
• American University is an
E-Verify employer.
Current American University Employees
American University current employees must apply through their
employee Workday account. If you are a current employee at American
University, please log into Workday and select the Find Jobs report
which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University
careers site, email [email protected]
.
American University is an equal opportunity, affirmative action
institution that operates in compliance with applicable laws and
regulations. The university does not discriminate on the basis of
race, color, national origin, religion, sex (including pregnancy),
age, sexual orientation, disability, marital status, personal
appearance, gender identity and expression, family
responsibilities, political affiliation, source of income, veteran
status, an individual’s genetic information or any other bases
under federal or local laws (collectively "Protected Bases") in its
programs and activities.
Apply tot his job
Apply To this Job