Medical Operations & Systems Manager (Part-Time | Remote )
About WellForm MD
WellForm MD is a growing weight loss and wellness center in Ankeny, led by a board-certified weight loss physician and supported by a dedicated clinical team. We focus on delivering high-quality, patient-centered care through structured processes, thoughtful systems, and efficient operations.
Position Summary
WellForm MD is seeking a highly organized, detail-oriented Medical Operations & Systems Managerto support the Medical Director and oversee day-to-day operational execution across the practice.
This is a hands-on, execution-focused rolecentered on organization, systems management, and follow-through. It is remote-first, with the option for periodic on-site involvement if the candidate is local and if it meaningfully adds value. This role is not a strategy-only or visionary leadership position; it is designed for someone who excels at making systems work and ensuring tasks are completed.
Key ResponsibilitiesOperations & Coordination
• Manage and organize daily operational workflows
• Support team task organization, prioritization, and follow-up
• Track projects and ensure accountability and completion
• Identify operational gaps and recommend practical improvements
Medical Director Support
• Provide direct operational and administrative support to the Medical Director
• Track and follow up on pending initiatives across clinical, administrative, and technical areas
• Coordinate between clinical, administrative, and technology functions
• Reduce the time burden on the Medical Director through effective execution and organization
Systems & Documentation
• Manage and maintain systems such as GoHighLevel (GHL), EHR platforms, and Google Drive
• Organize digital files, workflows, and shared documentation
• Create, update, and maintain SOPs and operational documentation
• Assist with process improvements and system optimization
QualificationsRequired
• Experience in operations management (healthcare experience preferred)
• Strong organizational, task-management, and multitasking skills
• High comfort level with technology and digital tools
• Proven ability to follow through and ensure task completion
• Clear, professional written and verbal communication skills
Preferred
• Experience supporting physicians or medical directors
• Familiarity with Go High Level, EHR systems, or healthcare CRMs
• Background in workflow optimization or process improvement
Work Structure
• Remote-first role
• Role is designed to grow in responsibility, scope, and hours based on performance
Who Will Succeed in This Role
• Someone who prefers execution over strategy
• Highly organized, calm, and methodical
• Systems-oriented with strong follow-through
• Comfortable supporting leadership without needing a leadership title
• Tech-savvy and process-driven
Why Join WellForm MD
• Work closely with the Medical Director in a high-impact role
• Help build and optimize systems in a growing medical practice
• Flexible, remote-first work structure
• Opportunity for long-term growth as the practice scales
Pay: $30.00 - $40.00 per hour
Expected hours: 20.0 per week
Work Location: Remote
Apply Now
Apply Now
WellForm MD is a growing weight loss and wellness center in Ankeny, led by a board-certified weight loss physician and supported by a dedicated clinical team. We focus on delivering high-quality, patient-centered care through structured processes, thoughtful systems, and efficient operations.
Position Summary
WellForm MD is seeking a highly organized, detail-oriented Medical Operations & Systems Managerto support the Medical Director and oversee day-to-day operational execution across the practice.
This is a hands-on, execution-focused rolecentered on organization, systems management, and follow-through. It is remote-first, with the option for periodic on-site involvement if the candidate is local and if it meaningfully adds value. This role is not a strategy-only or visionary leadership position; it is designed for someone who excels at making systems work and ensuring tasks are completed.
Key ResponsibilitiesOperations & Coordination
• Manage and organize daily operational workflows
• Support team task organization, prioritization, and follow-up
• Track projects and ensure accountability and completion
• Identify operational gaps and recommend practical improvements
Medical Director Support
• Provide direct operational and administrative support to the Medical Director
• Track and follow up on pending initiatives across clinical, administrative, and technical areas
• Coordinate between clinical, administrative, and technology functions
• Reduce the time burden on the Medical Director through effective execution and organization
Systems & Documentation
• Manage and maintain systems such as GoHighLevel (GHL), EHR platforms, and Google Drive
• Organize digital files, workflows, and shared documentation
• Create, update, and maintain SOPs and operational documentation
• Assist with process improvements and system optimization
QualificationsRequired
• Experience in operations management (healthcare experience preferred)
• Strong organizational, task-management, and multitasking skills
• High comfort level with technology and digital tools
• Proven ability to follow through and ensure task completion
• Clear, professional written and verbal communication skills
Preferred
• Experience supporting physicians or medical directors
• Familiarity with Go High Level, EHR systems, or healthcare CRMs
• Background in workflow optimization or process improvement
Work Structure
• Remote-first role
• Role is designed to grow in responsibility, scope, and hours based on performance
Who Will Succeed in This Role
• Someone who prefers execution over strategy
• Highly organized, calm, and methodical
• Systems-oriented with strong follow-through
• Comfortable supporting leadership without needing a leadership title
• Tech-savvy and process-driven
Why Join WellForm MD
• Work closely with the Medical Director in a high-impact role
• Help build and optimize systems in a growing medical practice
• Flexible, remote-first work structure
• Opportunity for long-term growth as the practice scales
Pay: $30.00 - $40.00 per hour
Expected hours: 20.0 per week
Work Location: Remote
Apply Now
Apply Now