Marketing & Operations Assistant

This is a remote position. Job Highlights Contract: Independent Contractor Schedule: 20 hours a week, flexible (within 8 AM – 8 PM Pacific Time) • Flexible hours between 8 AM – 8 PM Pacific Time. • Estimated commitment: Part-time, with increased hours leading up to the February 2026 conference. About the Role We are seeking a highly organized and resourceful Marketing & Operations Assistant to support conference preparation, marketing coordination, CRM management, and ongoing business operations. This role requires someone who can take initiative, manage multiple moving parts, and deliver polished results with minimal supervision. Your immediate focus will be preparing for the AHR/ASHRAE Industry Conference in Las Vegas (February 2026), followed by continuous support in marketing, CRM optimization, and administrative projects. This position is ideal for someone with strong marketing execution skills, attention to detail, and the ability to manage both creative and operational tasks. Key Responsibilities 1. Industry Conference Preparation (Immediate Priority) • Design booth background image and coordinate printing. • Arrange booth furniture rental through conference organizers. • Update and refine marketing collateral and sales sheets. • Coordinate branded apparel (shirts with logos). • Source and order branded giveaways (e.g., pens, custom AirPods). • Update company website with booth information and banners. • Manage minor travel modifications and logistics. • Design and order new business cards. • Draft and schedule LinkedIn announcements about event participation. • Update AHR show portal and coordinate badge scanner rental. • Run targeted Google Ads and LinkedIn campaigns for show visibility. 2. CRM & Lead Management • Audit and clean up existing CRM data (HubSpot). • Identify and grow contact lists of relevant companies and decision-makers. • Reclassify contacts (marketing vs. non-marketing) to improve segmentation. • Research simpler CRM alternatives for potential migration. 3. Product Demo & Sales Support • Develop a professional PowerPoint presentation and product demo deck based on existing CTO-led recordings. • Simplify technical content into a sales-oriented presentation for prospects. 4. Website Management • Maintain and update the company website with current information. • Test website backup systems and recovery processes. • Ensure web software and plugins are up to date. 5. Market & Competitive Research • Monitor and summarize industry news, customer updates, and relevant company developments. • Prepare monthly reports on competitor activities and trends. 6. Email Marketing & Content • Draft and send quarterly email blasts to distribution lists. • Manage email delivery performance (bounce, unsubscribe, undelivered). • Create engaging, relevant content for quarterly newsletters. Requirements • Proven experience in marketing coordination, event preparation, or operations. • Strong proficiency with Canva, PowerPoint, HubSpot (or similar CRMs), and website CMS tools. • Familiarity with running basic ad campaigns (Google Ads, LinkedIn). • Excellent written English and communication skills. • Strong attention to detail and ability to manage multiple priorities. • Creative mindset with a practical, execution-focused approach. • Tech-savvy and comfortable working remotely with minimal supervision. Benefits Independent Contractor Perks • Permanent work from home • Immediate hiring • Steady freelance job Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process. ZR_29536_JOB Apply tot his job