Management and Marketing Assistant (Chautauqua Opera Company & Conservatory)/Seasonal Employment

Chautauqua Institution is a not-for-profit organization that engages in dialogue on significant issues through arts, education, religion, and recreation. They are seeking a Management and Marketing Assistant to support the administrative team in various tasks related to production ticketing, marketing, and event management during the summer season. Responsibilities Report to the General and Artistic Director for all scheduled activities; tasks may also be delegated by other administrative staff as designated by the General and Artistic Director Work closely with the General and Artistic Director and administrative team to complete assigned tasks Assist Management Associate with production ticketing, digital and paper program creation, and other marketing tasks as assigned Serve as copy editor and content creator for all printed and digital materials, including digital programs for all recitals and performances Assist with social media brainstorming and content publishing Assist with archival video and photography Provide administrative assistance and serve as liaison to interworking departments, such as Production, Costumes, Wigs & Makeup, Music, and Administration Liaise with CI Marketing to request digital and print collateral Liaise with CI Ticketing and FOH teams to provide assistance at all ticketed and ushered events Act as a resource for all company members on departmental as well as organization policies/procedures Use professional communication skills to answer a high volume of phone calls and emails, answer widely variable questions, respond in a timely manner to all inquiries and relay complete messages/information as required. Answer any questions company members might have about the company Maintain company records and filing systems. Author routine email correspondence and complete daily mail distribution Responsible for communicating all issues to the Manager and responding to company issues in a timely manner Provide event and front of house support for all events; mainstage and ancillary (i.e., opera invasions, song recitals, guild events, staff parties, etc.) Skills Professional communication skills to answer a high volume of phone calls and emails Ability to respond in a timely manner to all inquiries and relay complete messages/information as required Experience in copy editing and content creation for printed and digital materials Ability to assist with social media brainstorming and content publishing Experience with archival video and photography Administrative assistance skills and ability to serve as a liaison to interworking departments Ability to maintain company records and filing systems Experience in providing event and front of house support for events Ability to communicate all issues to the Manager and respond to company issues in a timely manner Flexibility to work evenings, weekends, and/or holidays as required Ability to work an average of 40-hours/week, with some opportunity for overtime Benefits Round-trip travel stipend and housing are provided. $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. Employer-provided housing and parking off-grounds. Employee must provide their own transportation to and from their housing and workplace. Traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Company Overview Chautauqua Institution is a non-profit organization that renders performing arts, lectures, worship, events &recreational activity services. It was founded in 1874, and is headquartered in Chautauqua, New York, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Chautauqua Institution has a track record of offering H1B sponsorships, with 1 in 2023, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.