Legal Recruiting Coordinator

K&L Gates is a fully integrated global law firm with a strong commitment to innovation and diversity. They are seeking a Legal Recruiting Coordinator to support the Recruiting and Learning and Professional Development functions, coordinating activities and projects across various offices and initiatives. Responsibilities Coordinate scheduling candidate interviews, travel arrangements, hotel reservations, and expense reimbursements; assist in producing all necessary correspondence related to recruiting efforts; assist with the preparation, coordination, and scheduling of on-campus and job fair interviews; process resumes received from candidates, placement firms, and referrals; maintain recruitment database and all recruitment and candidates files Coordinate all events, including orientation, training programs and social events; assist with tracking of summer associate assignments and evaluations; attend summer associate events as necessary; assist in producing necessary correspondence related to the program Coordinate pre-arrival and onboarding details for new lawyers, including, but not limited to, bar examination and review course fees, stipend and advance payments, orientation programs, and new hire paperwork Coordinate with the Professional Development Team regarding Summer and First Year Associate curriculum, including serving as On-Site Coordinator for the office Coordinating room bookings, catering, presenter and program materials, room set up, and finalizing attendance numbers Organizing and coordinating the production and distribution of training materials Working on ad hoc projects and completing other operational or administrative duties as required Skills Bachelor's degree required Administrative/secretarial experience supporting recruiting and learning and professional development functions, preferably in a professional services environment Proficiency in office software, including document processing, spreadsheets, databases, electronic mail and calendars, internet access, and an applicant tracking system Demonstrated ability to learn new computer applications and functions Demonstrated ability to work well with lawyers, management, administrators, and support staff and effectively establish and maintain productive relationships Ability to anticipate issues, solve problems, initiate actions, handle multiple tasks and projects, and adjust to changing priorities Highly organized with strong oral and written communication skills Strong work ethic and professional approach, takes accountability for achieving what is expected Ability to follow instructions and adhere to process Exemplary attention to detail Ability to work well in a team with a positive, 'can do' attitude Cooperative and supportive team member Focus on continuous improvement and demonstrates an innovative approach Previous experience within a law firm, partnership, or other professional services environment desirable Some experience in an HR generalist support role, specialized experience/training in a talent role involving recruiting desirable Experience working with legal search firms and facilitating and negotiating lateral placement agreements desirable Demonstrated interest and investment in extracurricular and personal professional development activities within professional associations such as NALP, ALA, SHRM, or local groups desirable Benefits Medical/Prescription Drug Coverage (including a Health Savings Account feature) Back-up Child/Elder Care and access to a caregiving concierge Dental Insurance Wellness Program Vision Insurance Pre-tax Commuting Benefits 401(k) Retirement Plan and Profit Sharing Business Travel Accident Insurance Short- and Long-term Disability Protection Pet Insurance Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment) Health Advocacy Services Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment) Identity Protection/Restoration and Fraud Insurance Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off) Student loan refinancing options and access to a student loan concierge service Paid Holidays (12) Addiction Resources Family Building Benefits Breast Milk Delivery and Lactation Support Services Flexible Spending Accounts Employees also may be eligible to receive bonuses and certain expense reimbursements Employee Assistance Program Professional Development and CLE Credit Opportunities 529 Deductions Relocation Accident Insurance Employee Referral Program Critical Illness Insurance Hybrid/Remote Work Opportunities Hospital Indemnity Insurance Perks including: Technology, Entertainment, and Travel Discount Programs Bereavement Leave All other benefits (such as leaves of absence) required by law Company Overview At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our lawyers and policy professionals to create teams that provide exceptional client solutions. It was founded in 1883, and is headquartered in Pittsburgh, Pennsylvania, USA, with a workforce of 1001-5000 employees. Its website is