Legal Billing & Collections Specialist
Do not directly contact the firm regarding your application. Failure to follow established processes will result in disqualification for the position.
Position Type: Remote
Expected Working Hours: 9:00 AM - 6:00 PM EST Monday - Friday
Classification: Salaried, Exempt
The Legal Billing/Collections Specialist plays a critical role in maintaining the financial health of the firm. This position is responsible for the full billing cycle - including timekeeping oversight, invoice generation, payment processing, retainer management, and accounts receivable collections. You will ensure that all time entries are accurate, billing is timely and compliant, and client accounts remain in good standing. This role requires precision, confidentiality, strong communication skills, and the ability to work efficiently in a remote environment. If youâre a detail-oriented professional, have at least 2 years of legal billing experience, experience working remotely, and enjoy a fast-paced environment, we want to hear from you!
RESPONSIBILITIES:
Timekeeping & PreâBilling
Review the firmâs timekeeping system daily to ensure entries are accurate, complete, and properly coded.Communicate with attorneys and staff to correct or clarify entries before billing deadlines.Generate, review, and revise preâbills in accordance with firm policies and attorney feedback.
Invoice Preparation & Delivery
Prepare and finalize client invoices using legal billing software (e.g., Clio, Timeslips, LEAP).Ensure invoices comply with clientâspecific billing arrangements, including LEDES formats and eâbilling portal requirements.Deliver invoices promptly and track confirmation of receipt.
Payments, Retainers & Trust Accounting
Process client payments via credit card, ACH, check, and payment portals.Monitor trust and retainer balances; initiate replenishment requests and autoâreplenishment workflows.Maintain compliance with trust accounting rules and firm procedures.
Accounts Receivable & Collections
Track outstanding balances and follow up with clients in a professional, serviceâoriented manner.Conduct soft collections and escalate delinquent accounts as needed.Support monthly financial reporting and assist with reconciliation tasks.
Client & Internal Support
Respond to client billing inquiries with clarity, professionalism, and discretion.Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies.Provide the firm with copies of all clientâprovided and attorneyâdrafted documents related to billing.
Disputes & Adjustments
Work with merchant service providers and credit card companies to resolve disputes or chargebacks.Prepare refund requests and process adjustments with Owner approval.
QUALIFICATIONS:
MUST HAVE 2+ years of LEGAL billing experience.Previous experience working remotely.Exceptional attention to detail, accuracy, and followâthrough.Strong grammar, proofreading, and businessâwriting skills.Adept at managing multiple deadlines and prioritizing effectively in a fastâpaced environment.Strong at communicating clearly and professionally with clients, attorneys, and staff.General understanding of basic accounting principles, trust accounting concepts, and confidentiality standards.Highly organized, efficient, and comfortable working independently with minimal supervision.Proficient in legal billing software and digital timekeeping systems, Microsoft Office, especially Excel, and familiar with accounting tools.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.
WHAT WE OFFER:
Remote workProfessional development and training opportunitiesA supportive, collaborative, and inclusive firm culture
ABOUT MAYERSOHN LAW GROUP, P.A.:
Mayersohn Law Group, P.A. is a dynamic, NAMWOLF, AVârated law firm recognized for excellence across South Floridaâs legal community. Led by founder Leah Mayersohn, a former prosecutor with decades of highâstakes litigation experience. Our firm specializes in Criminal Law, Family Law, Real Estate, Commercial Litigation, and Litigation, and is well known for sharp strategy, fast communication, and a clientâfocused approach that gets results.
Weâre expanding our team as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join us: youâll work closely with experienced attorneys, contribute to meaningful cases, and be part of a supportive environment that values initiative, integrity, and continuous improvement. If you thrive in a fastâmoving environment, bring fresh ideas, and take pride in delivering excellent work, youâll feel right at home here.
Apply Now
Position Type: Remote
Expected Working Hours: 9:00 AM - 6:00 PM EST Monday - Friday
Classification: Salaried, Exempt
The Legal Billing/Collections Specialist plays a critical role in maintaining the financial health of the firm. This position is responsible for the full billing cycle - including timekeeping oversight, invoice generation, payment processing, retainer management, and accounts receivable collections. You will ensure that all time entries are accurate, billing is timely and compliant, and client accounts remain in good standing. This role requires precision, confidentiality, strong communication skills, and the ability to work efficiently in a remote environment. If youâre a detail-oriented professional, have at least 2 years of legal billing experience, experience working remotely, and enjoy a fast-paced environment, we want to hear from you!
RESPONSIBILITIES:
Timekeeping & PreâBilling
Review the firmâs timekeeping system daily to ensure entries are accurate, complete, and properly coded.Communicate with attorneys and staff to correct or clarify entries before billing deadlines.Generate, review, and revise preâbills in accordance with firm policies and attorney feedback.
Invoice Preparation & Delivery
Prepare and finalize client invoices using legal billing software (e.g., Clio, Timeslips, LEAP).Ensure invoices comply with clientâspecific billing arrangements, including LEDES formats and eâbilling portal requirements.Deliver invoices promptly and track confirmation of receipt.
Payments, Retainers & Trust Accounting
Process client payments via credit card, ACH, check, and payment portals.Monitor trust and retainer balances; initiate replenishment requests and autoâreplenishment workflows.Maintain compliance with trust accounting rules and firm procedures.
Accounts Receivable & Collections
Track outstanding balances and follow up with clients in a professional, serviceâoriented manner.Conduct soft collections and escalate delinquent accounts as needed.Support monthly financial reporting and assist with reconciliation tasks.
Client & Internal Support
Respond to client billing inquiries with clarity, professionalism, and discretion.Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies.Provide the firm with copies of all clientâprovided and attorneyâdrafted documents related to billing.
Disputes & Adjustments
Work with merchant service providers and credit card companies to resolve disputes or chargebacks.Prepare refund requests and process adjustments with Owner approval.
QUALIFICATIONS:
MUST HAVE 2+ years of LEGAL billing experience.Previous experience working remotely.Exceptional attention to detail, accuracy, and followâthrough.Strong grammar, proofreading, and businessâwriting skills.Adept at managing multiple deadlines and prioritizing effectively in a fastâpaced environment.Strong at communicating clearly and professionally with clients, attorneys, and staff.General understanding of basic accounting principles, trust accounting concepts, and confidentiality standards.Highly organized, efficient, and comfortable working independently with minimal supervision.Proficient in legal billing software and digital timekeeping systems, Microsoft Office, especially Excel, and familiar with accounting tools.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.
WHAT WE OFFER:
Remote workProfessional development and training opportunitiesA supportive, collaborative, and inclusive firm culture
ABOUT MAYERSOHN LAW GROUP, P.A.:
Mayersohn Law Group, P.A. is a dynamic, NAMWOLF, AVârated law firm recognized for excellence across South Floridaâs legal community. Led by founder Leah Mayersohn, a former prosecutor with decades of highâstakes litigation experience. Our firm specializes in Criminal Law, Family Law, Real Estate, Commercial Litigation, and Litigation, and is well known for sharp strategy, fast communication, and a clientâfocused approach that gets results.
Weâre expanding our team as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join us: youâll work closely with experienced attorneys, contribute to meaningful cases, and be part of a supportive environment that values initiative, integrity, and continuous improvement. If you thrive in a fastâmoving environment, bring fresh ideas, and take pride in delivering excellent work, youâll feel right at home here.
Apply Now