JDP Program Coordinator (Administrative Support Coordinator II)

SDSU Alumni is part of San Diego State University, a prominent institution within the California State University system. The JDP Program Coordinator plays a crucial role in supporting the academic and administrative success of a joint doctoral program, coordinating various academic processes and serving as a liaison between SDSU and UCSD partners. Responsibilities Coordinate academic and faculty processes, including scheduling, documentation, and personnel-related workflows Serve as the primary administrative liaison with SDSU and UCSD partners, ensuring effective communication and program coordination Support accreditation activities, including documentation, compliance tracking, and reporting requirements Manage business and financial coordination in collaboration with College Care teams and campus partners Maintain accurate records, data systems, and communications to support efficient operations and policy compliance Skills Fully functional knowledge of and skill in standard office procedures and practices Ability to understand and operate in a variety of organizational structures Thorough knowledge of English grammar, spelling, and punctuation Ability to clearly communicate orally and in writing Some positions may require a knowledge of business mathematics beyond basic arithmetic Ability to use and quickly learn new office support technology systems and software packages Demonstrated ability to manage multiple priorities, deadlines, and workflows in a fast-paced environment with strong attention to detail and accuracy in records and documentation Strong written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with faculty, staff, students, and campus partners in both routine and sensitive situations Proficiency in office software and data systems to organize, track, and analyze information, with the ability to quickly learn new technologies and processes Strong analytical and quantitative skills, with the ability to use data to support decision-making and operational needs Ability to independently interpret and apply policies and procedures, exercising sound judgment in complex or unclear situations These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Experience working in higher education administration, preferably in academic or faculty-focused units, with familiarity with CSU or SDSU policies, procedures, and collective bargaining agreements Experience supporting academic personnel processes such as lecturer hiring, evaluations, RTP, workload tracking, and course scheduling or instructional planning Proficiency with HR and academic administration systems (e.g., PeopleSoft, Interfolio, OnBase) and maintaining faculty workload, appointment, and instructional records Demonstrated ability to work effectively in a shared services or cross-functional environment, collaborating with departments and central administrative offices Experience working with diverse faculty, staff, and student populations; familiarity with STEM or science-related academic environments Benefits Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Company Overview SDSU Alumni connects you with both San Diego State University and other alumni. It was founded in 1931, and is headquartered in San Diego, CA, US, with a workforce of 11-50 employees. Its website is