IP IDS Assistant / Office Services Assistant

Clark+Elbing is a top-tier intellectual property (IP) law firm focused on protecting and promoting innovations in life science, chemistry, devices, and diagnostics. They are seeking a highly detail-oriented Information Disclosure Statement (IDS) Assistant to join their Boston office, combining responsibilities from the IDS team and Office Services department, providing an excellent entry-level opportunity for individuals interested in patent law. Responsibilities Prepare Information Disclosure Statements (IDSs) and submit for review Review IDS filings, including transmittal letters, U.S. and foreign patent documents, and non‑patent literature citations Provide feedback on IDS pre‑check and post‑check procedures Proofread issued U.S. patents and pre‑grant publications Prepare Requests for Certificates of Correction Maintain dockets for proofreading actions and IDS pre‑ and post‑filing reviews Manage patent literature and upload information to internal databases Handle sensitive and confidential documents, often time‑sensitive in nature Assist Legal Administrative Assistants and other staff as needed Answer and route incoming phone calls; welcome guests and provide hospitality Log, scan, and distribute incoming and outgoing mail, packages, faxes, and daily USPTO correspondence Coordinate outgoing mail, including preparing labels and delivering urgent packages to USPS or other carriers Order and stock office, kitchen, and printer supplies Maintain conference rooms, kitchen, and common areas in a clean and orderly manner Manage guest access, conference room reservations, and meeting technology setup Obtain patent publications, journal articles, and trademark information as requested Perform office errands such as bank deposits and obtaining apostilles Provide light cleaning tasks such as spot cleaning floors, clearing expired food, and breaking down boxes Submit building maintenance or security access requests Schedule courier pickups and deliveries Arrange catering and assist with setup and breakdown for meetings and events Assist with onboarding and offboarding employees Handle large print jobs and document assembly requests Support Practice Systems with client file transfers and preparation of paper filings Oversee daily document mailing requests, including checklists and CPI updates Monitor the Office Services inbox and assist all departments as needed Skills Meticulous attention to detail, strong organization, and excellent time management Excellent spelling, grammar, and written/oral communication skills Professional demeanor, diplomacy, and strong customer service orientation Ability to work independently and collaboratively with all levels of firm personnel Ability to adapt to changing priorities with flexibility and appropriate urgency Strong interpersonal skills and ability to multitask effectively Excellent computer skills, including proficiency with Microsoft Office Ability to lift up to 30 lbs. regularly Bachelor's degree required Familiarity with iManage and CPI preferred Cum laude designation preferred Legal office experience preferred but not required Benefits Hybrid Schedule Medical Insurance Dental Insurance Vision Insurance Flexible Spending Account Health Reimbursement Account Health Savings Account 401(k) plan Safe Harbor 401(k) contribution Profit Sharing 401(k) contribution Disability and Life Insurance Parental and Family Leave Commuting benefits Paid Time Off Company Overview Clark+Elbing is a top-tier intellectual property (IP) law firm focused on protecting and promoting innovations in life science, chemistry, devices, and diagnostics. It was founded in 1996, and is headquartered in Boston, Massachusetts, USA, with a workforce of 51-200 employees. Its website is Company H1B Sponsorship Clark+Elbing LLP has a track record of offering H1B sponsorships, with 1 in 2025, 1 in 2024, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.