Hybrid - Executive Assistant (Supply Chain - Inventory and Supplier Performance Management)
About the position
The Executive Assistant for Supply Chain - Inventory and Supplier Performance Management plays a crucial role in supporting the Vice President and other senior leaders by managing administrative tasks, facilitating communication, and ensuring efficient operations within the department. This hybrid position requires a proactive approach to calendar management, travel logistics, and project participation, all while maintaining confidentiality and providing excellent customer service.
Responsibilities
• Manage the leader's time through strategic and proactive calendar management and scheduling.
,
• Serve as a thought partner to the leader by anticipating challenges and proactively driving recommendations for solutions and process improvements.
,
• Create team meeting agendas and facilitate meeting logistics, ensuring that meetings are kept on track.
,
• Manage business travel logistics and ensure the leader has necessary documentation for travel (domestic and international).
,
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, and presentations.
,
• Co-manage department's Teams and/or SharePoint sites.
,
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
,
• Participate in and lead relevant department projects.
,
• Support the onboarding and departure process for department team members.
Requirements
• 5+ years of experience supporting senior management or C-Suite leaders.
,
• Bachelor's degree or equivalent experience.
,
• Proficiency in Microsoft Office and the ability to learn other software as needed.
,
• An anticipatory approach, and experience managing complex administrative details.
,
• Effective written and verbal communication skills.
,
• Experience dealing with highly confidential and sensitive matters.
,
• Detailed knowledge of business operations and relationships at top management levels.
,
• Ability to gain a thorough understanding of the department and appropriate Company policies, procedures and operations.
,
• 3+ years of experience improving operational efficiency.
Nice-to-haves
Benefits
• Medical, dental, vision, and life insurance plans
,
• Paid time off (PTO) and 6 company holidays per year
,
• Automatic 6% 401(k) company contribution each pay period
,
• Employee discounts
,
• Parental leave
,
• 3:1 match on donations
,
• Tuition reimbursement
,
• Comprehensive emotional, financial, physical and social wellbeing programs
Apply Now
The Executive Assistant for Supply Chain - Inventory and Supplier Performance Management plays a crucial role in supporting the Vice President and other senior leaders by managing administrative tasks, facilitating communication, and ensuring efficient operations within the department. This hybrid position requires a proactive approach to calendar management, travel logistics, and project participation, all while maintaining confidentiality and providing excellent customer service.
Responsibilities
• Manage the leader's time through strategic and proactive calendar management and scheduling.
,
• Serve as a thought partner to the leader by anticipating challenges and proactively driving recommendations for solutions and process improvements.
,
• Create team meeting agendas and facilitate meeting logistics, ensuring that meetings are kept on track.
,
• Manage business travel logistics and ensure the leader has necessary documentation for travel (domestic and international).
,
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, and presentations.
,
• Co-manage department's Teams and/or SharePoint sites.
,
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
,
• Participate in and lead relevant department projects.
,
• Support the onboarding and departure process for department team members.
Requirements
• 5+ years of experience supporting senior management or C-Suite leaders.
,
• Bachelor's degree or equivalent experience.
,
• Proficiency in Microsoft Office and the ability to learn other software as needed.
,
• An anticipatory approach, and experience managing complex administrative details.
,
• Effective written and verbal communication skills.
,
• Experience dealing with highly confidential and sensitive matters.
,
• Detailed knowledge of business operations and relationships at top management levels.
,
• Ability to gain a thorough understanding of the department and appropriate Company policies, procedures and operations.
,
• 3+ years of experience improving operational efficiency.
Nice-to-haves
Benefits
• Medical, dental, vision, and life insurance plans
,
• Paid time off (PTO) and 6 company holidays per year
,
• Automatic 6% 401(k) company contribution each pay period
,
• Employee discounts
,
• Parental leave
,
• 3:1 match on donations
,
• Tuition reimbursement
,
• Comprehensive emotional, financial, physical and social wellbeing programs
Apply Now