Human Resources & Finance Administrator

HR / Finance Administrator Location: U.S. (Remote / New Jersey Preferred) About BrainsWay: BrainsWay is a pioneering medical device company dedicated to advancing non-invasive neuromodulation therapies. Our mission isto improve the lives of patients worldwide through innovative technology, clinical excellence, and market-leading solutions in neurostimulation. BrainsWay’s Deep Transcranial Magnetic Stimulation (Deep TMS™) technology has created a new era in treatment as an effective, safe, and non-invasive neurostimulation treatment for treatment-resistant psychiatric and neurological brain disorders. As a non-drug treatment based on magnetic brain stimulation, BrainsWay Deep TMS has been proven to be effective for patients with major depressive disorder (including reduction of anxiety symptoms / anxious depression), obsessive-compulsive disorder, and smoking addiction. Role Overview: BrainsWay is seeking a highly organized and proactive U.S.-based Administrator to support all operational activities across Sales and Marketing purchasing, HR, and Compliance. This role ensures smooth day-to-day operations, oversee purchasing and vendor management, handles state regulatory filings, and supervises employee timekeeping processes. The ideal candidate is a responsible self-starter with strong communication and administrative skills, capable of coordinating multiple functions across teams. Key Responsibilities: Purchasing & Vendor Management • Collect and compare price proposals; conduct basic cost analysis. • Manage supplier relationships and negotiate pricing, terms, and service levels. • Ensure all purchases follow company payment policies (NET-30/60, minimal prepayments). • Create and track purchase orders in the Priority ERP system. State Compliance & Legal Filings • Manage all U.S. state registrations, renewals, annual reports, and compliance submissions. • Maintain good standing in all states where BrainsWay operates. • Liaise with state agencies and external advisors; maintain organized compliance records. Employee Timecards, PTO Oversight & HR Administration (Employee Lifecycle) • Review U.S. employee timecards and ensure timely, accurate submissions. • Track and verify PTO balances, accruals, and approvals. • Coordinate with HR and payroll to resolve discrepancies. • Track onboarding and offboarding processes, including equipment and system access. Coordinate employee engagement activities, gifts, and events. • Oversee training, maintain records, and align with managers. • Maintain HR/ERP documentation and approvals. General Administrative Support • Serve as the point of contact for U.S. operational matters. • Support Sales and Marketing logistics, vendor onboarding, and documentation. • Assist with internal coordination between U.S. teams and Israel-based management. Requirements: • 3+ years in administration, operations, or related fields. • Strong organizational skills, attention to detail, and ability to multitask. • Experience with ERP systems and HR processes is a plus. • Excellent communication and collaboration skills. EQUAL OPPORTUNITY EMPLOYER Our worldwide culture embraces diversity. We pride ourselves on furthering an equitable and inclusive workplace, believing that the more diverse our talent and contributing perspectives, the better we can fulfill our mission of boldly advancing neuroscience to improve health and transform lives for all humankind affected by treatment-resistant mental health disorders. BrainsWay is an Equal Opportunity Employer, welcoming and encouraging diversity in the workplace based on essential experience and qualifications, regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other characteristics protected by law. Apply tot his job