Human Resources Administrative Assistant job at Henry Street Settlement in New York, NY

Title: Human Resources Administrative Assistant Job Category: ADMINISTRATIVE/HEADQUARTERS Requisition Number: HUMAN002010 Full-Time Hybrid Salary: $57,000 USD per year Locations New York New York, NY, USA Job Description: Job Overview: Division/Department: Human Resources Work Schedule: Monday-Friday, 9-5pm (Hybrid role 2 days remote, 3 days onsite) Full Time/Part Time: Full Time, Regular, non-exempt Hourly/Salary: $57,000 Organizational Overview: Henry Street Settlement opens doors of opportunity to enrich lives and expand human progress for Lower East Side residents and other New Yorkers through social services, arts, and health care programs. Building on its 125-year legacy of innovation and effective programming, Henry Street offers more than 50 programs and is one of New York City’s largest social service agencies. You will join our team of People Team colleagues who support Henry Street’s 700 team members. We exist to serve our team members as a resource center providing assistance and expertise on all employment-related matters, including recruitment, retention, onboarding, compensation, benefits, and learning & development. Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support the People Team. Reporting to the Chief People Officer, you will be responsible for providing comprehensive administrative and logistical support. The ideal candidate will be proactive, adaptable, and capable of handling multiple priorities in a fast-paced environment. This position also requires strong communication skills and a high level of discretion in handling sensitive information. To succeed in this role, we ask that you have: A passion for Henry Street’s mission and a proven experience in and commitment to the community-based nonprofit sector. Passion for the nonprofit sector and organizations mission 5+ years related administrative experience. Bachelor’s Degree required. Ability to multi-task Detailed oriented and organized. Strong communication and customer service skills Solid understanding of MS Office (Outlook, Excel, Word, PowerPoint) In this role, you will: Schedule interviews, meetings, events and coordinate all logistics. Triage phone calls and route to appropriate colleagues. Place orders; reconcile invoices. Prepare meeting and event materials (e.g. agenda photocopying, binder preparation, etc.) Take meeting minutes and distribute. Register participants and track attendance; manage evaluations. Submit facilities and IT work order requests. Daily monitoring and triage the HR’s emails. Maintain confidential filing system. Collect and track timecards for team and submit to payroll. Support People Team Other duties as assigned by Chief People Officer Essential Physical Job Functions: Able to climb stairs. Ability to work onsite in the Lower East Side Able to read, hear, type. Able to file. Lift office supplies or files up to 20 pounds Apply tot his job Apply tot his job