HR Admin Operator 2

Description: The position will be permanently hybrid (twice a week in-office). initially will start off as remote as the building is currently being constructed (estimated completion in Summer, 2026). At Siemens, we understand that providing an exceptional candidate experience is not just an option; it is a business imperative. Our Candidate Experience team plays a meaningful role in ensuring each person considered for employment with Siemens US is provided excellent interactions throughout the recruiting processes. As a Candidate Experience Specialist (CES), you are the key to delivering an excellent candidate experience for all talent. Through a strong partnership with your assigned recruiters, you’ll work directly with candidates and hiring managers to provide detailed plans, communications, and logistical support during interview arrangements (phone, video, and in person), background screening, and new hire pre-boarding/on-boarding for Siemens US. Together with the Talent Acquisition Recruitment team, you will ensure interactions with candidates are efficient, recruitment services are expertly executed, information is accurate, and expectations of the hiring team are met throughout the recruiting and hiring process. • Coordinate the interview scheduling process with the candidate, Hiring Manager, and interview teams • Coordinate and support the pre-boarding and on-boarding processes through working closely with members of the TA recruiting team, HR Business Partners, Hiring Managers, and new hires. • Ensure necessary onboarding documentation is complete, accurate, and processed to support the setup of new employees. Keep in communication with the EDM (Employee Data Management) team to ensure new hire data input is entered into the HRIS system in a timely fashion. • Process and monitor background check requests. Ensure I-9 is completed on time. • Interact with candidates, recruiters, HR, and Hiring Managers when necessary, to assist and resolve questions/challenges they may have during the recruiting and onboarding process. • Ensures timely response to candidates, recruiters, and hiring managers • Manage candidate data and process progression by updating the applicant tracking system (ATS). Provide first-level applicant tracking system support. • Process employee referrals and travel expense reimbursement for external candidates. • Partner with Global Mobility to process visa and green card requisition management. • Facilitate professional and constant communication with all stakeholders involved in the recruiting process. • Participate in the coordination of local hiring events What do you need to be successful in this position? Required Experience, Knowledge & Education: • Associate Degree in a related field, will consider equivalent experience and other education. • 4 plus years of related work experience in recruitment, HR, or customer service function. • Previous experience supporting multiple team members from an administrative capacity. • Proven ability to work effectively in a fast-paced environment, coupled with a strong sense of urgency and ability to prioritize. • Organized with a high-level attention to detail, accuracy, and follow-up while managing sensitive information. • Strong problem-solving and decision-making skills; knows when to escalate issues. • Comfortable working in a team environment but also able to operate independently. • Strong communication skills (verbal and written) • MS Office Suite proficiency (Word, Excel, PowerPoint) Preferred Skills: • Experience with ATS (applicant tracking system) management and background check process. • Familiarity with I-9 documentation. • Knowledge of Global Data Privacy Regulations (GDPR). • Experience using Avature (ATS / CRM) and background check vendor strongly desired. Pay: $26.00 - $27.05 per hour Expected hours: 40.0 per week Benefits: • 401(k) • Health insurance Application Question(s): • Coordinate the interview scheduling process with the candidate, Hiring Manager, and interview teams Education: • High school or equivalent (Required) Ability to Commute: • Painted Post, NY 14870 (Required) Willingness to travel: • 25% (Required) Work Location: Hybrid remote in Painted Post, NY 14870 Apply tot his job