Global Workplace Programs & Office Coordinator

Algolia is a pioneer and market leader in AI Search, empowering businesses to deliver predictive search experiences. They are seeking a Global Workplace Programs & Office Coordinator to manage office operations in NYC and lead global workplace program initiatives, ensuring a positive employee experience across their offices. Responsibilities Ensure a warm, seamless experience for all employees, candidates, and visitors in our NYC office Maintain a well-run office environment: coordinate with building management, manage mail and deliveries, oversee supplies and snack programs, and ensure space readiness Support office safety and physical security procedures, including managing visitor/vendor access and communications Coordinate onsite activities, meetings, and internal events; partner with global teams to support cross-office engagement Be onsite at least 3x per week, with additional presence during events or key meetings Lead global real estate and workplace program renewals with support from the Director, People Operations & Workplace Partner closely with the EMEA Workplace Coordinator to build unified, efficient processes, including global physical security guidelines Maintain and improve programs that foster community and support our flexible workplace model Drive culture and connection across all offices and remote locations through programs such as the Community Leaders Program and Mobility Pass Lead key global initiatives including CSR programs (Global Giving Day, Charity Matching) and our ESG program, such as annual carbon footprint reporting and EcoVadis certification efforts Skills Care about people and their happiness at work: a sincere customer service approach is key High-energy, team-first, positive attitude Strong communication skills, unquestionable integrity, and ability to handle sensitive matters An ability to work both independently and collaboratively in a team Strong organizational skills with the ability to prioritize time Desire to get things done Keen to learn in a fast growing startup Previous HR experience is preferred but not required Company Overview Algolia is the Search-as-a-Service platform that enables companies to deliver fast and relevant digital experiences that drive real results. It was founded in 2012, and is headquartered in Palo Alto, California, USA, with a workforce of 501-1000 employees. Its website is