General Virtual Assistant (Full-time)

Job Title: General Virtual AssistantLocation: RemoteWork Shift: 9:00 AM - 5:00 PM ESTWorking Hours: 40 hours per week (Full-time)Note: Applicants must be willing to provide a 1-minute introduction video as part of the application process.Job Description:We are seeking a proactive and detail-oriented General Virtual Assistant (GVA) to provide high-level administrative support to the Executive. This role goes beyond traditional support tasks—it requires strategic thinking, project management capabilities, and the ability to operate as a trusted partner to leadership. The ideal candidate will bring both administrative excellence and operational insight, supporting cross-functional collaboration and contributing to the businessKey Responsibilities:Strategic & Cross-Functional SupportServe as a strategic thought partner to the Executive, connecting the dots across departments and supporting operational goals.Assist with project coordination, follow-through, and execution across multiple functions.Identify areas for process improvement and proactively offer solutions.Appointment and Schedule Management:Efficiently manage the Executive's calendar, including scheduling appointments, meetings, and events.Address and resolve scheduling conflicts to maintain an organized calendar.Communication Management:Manage all forms of communication for the Executive, including phone calls, emails, and other correspondences.Draft, edit, and proofread documents to ensure clear and effective communication with stakeholders.Travel Arrangements:Plan and organize all aspects of business travel, including flights, accommodations, and transportation.Prepare detailed travel itineraries to ensure all arrangements are confirmed and in place.Document Preparation:Create, edit, and proofread various documents, presentations, and reports.Compile necessary information and materials for meetings and presentations.Information Management:Organize and maintain files, records, and contacts, ensuring all databases are kept up-to-date.Safeguard the confidentiality and security of sensitive information.Meeting Support:Coordinate and schedule meetings, prepare agendas, and attend meetings to take accurate minutes.Summarize key points and distribute relevant materials post-meeting.Task Prioritization:Assist the Executive in prioritizing tasks and managing deadlines effectively.Proactively identify and address urgent matters.Confidentiality:Handle all confidential information with the utmost discretion.Maintain a high level of confidentiality in all matters related to the Executive and the organization.Event Planning:Assist in the planning and coordination of events, conferences, and special projects as required.Ensure all logistical details are managed efficiently.Research:Conduct research on various topics as requested.Present findings in a clear, concise, and organized manner.Team Collaboration:Collaborate with other administrative professionals and team members as needed.Serve as a liaison between the Executive and other departments.Strategic and Cross-functional Support: Contribute to strategic initiatives by supporting project planning and execution. Act as an operational partner, connecting multiple departments and aligning activities across teams. Provide high-level support beyond administrative tasks.RequirementsBachelor's degree in Business Administration, Engineering or a related field is preferred.Previous experience as an Executive Assistant, Project Manager or in a similar administrative role.High-level English proficiency (spoken and written)Previous experience working in ESTExceptional organizational and time management skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).High attention to detail and strong problem-solving abilities.Ability to handle confidential information with discretion.Excellent interpersonal skills and ability to work effectively with diverse teams.Reliable internet connection and a dedicated workspace for remote work.Working Conditions:This is a full-time remote position.Flexibility in working hours may be necessary to accommodate the Executive's schedule.Originally posted on Himalayas

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