Flight Logistics Coordinator (Hybrid Options Available)

Who we are: Advanced Air, LLC is an innovative, service-oriented aviation company headquartered in Hawthorne, California. We were founded in 2005 by our President, Levi Stockton, as an FAA approved, Part 135, On-Demand Air Carrier focused on superlative aircraft management and on demand charter. Today, Advanced Air has 20 aircraft total, operated in both scheduled and on-demand service, and a diversified portfolio of flying services in turboprop aircraft, business jets and regional passenger jets. Serving more than 12 communities in the southwestern United States, Advanced Air has a deep commitment to operational excellence and metered, sustainable growth. Our successful growth is driven by our adherence to our core values of: safety, security, teamwork and reliability. We are in this business for the long run and take a disciplined, thoughtful approach to growth opportunities. We are actively in search of a Flight Logistics Coordinator to join our team! We are actively in search of a Flight Logistics Coordinator to join our team! The ideal candidate would reside in one of our surrounding base areas (Greater LA area / Merced, CA / Albuquerque, NM / Phoenix, AZ). Responsible for maintaining daily scheduling of flight crews; handles changes to schedule based on operational need and crew availability. Provide excellent customer service to the Advanced Air charter sales team, VIP team, owners, crew members and Vendors. This group’s goal is to streamline processes to increase efficiency and lower overall costs for the company. Supervision Received: Works under the supervision of the Director of Flight Support and Flight Logistics Manager. What you will do: • Coordinate within crew support team by utilizing Jet Insight Scheduling Software to inform Sales/Owner/Airline teams of any crew availability conflicts and limitations in real time. • Assist Chief Pilot and Assistant Chief Pilot with assigning crewmembers, updating calendars with crew availability and all training schedules. • Coordinate with Maintenance to track aircraft coming due for phase inspections and open deferrals. Follow communication flow chart in an outward direction to all members of the organization for Maintenance recovery events. • All logistics associated with any flight and crewmember as needed to include airline, hotel or rental car needs. Prepare and send forward travel packets for all crewmembers: from home base locations to all assignments with reference to local and non-local travel limitations. • Review Airport limitations with Flight Operations Team and advise of any non-standard, high elevation or after hours requests. Review sales teams airfield requests and maintain outward communication to dispatch and flight ops for appropriate airfield evaluation and communicate close the loop of communication to accept trip or offer alternatives if needed. • Gain an understanding of fleet wide activity to manipulate and adjust trips on varying aircraft to maximize crew duty and allow maximum availability for owners and additional charter sales. • Coordination with EAS scheduling, includes communication with Customer Service Agents at our EAS stations via Microsoft Teams, updating EAS passengers and sending crew itineraries to crewmembers; familiarity with EAS operations and ability to act as a support to their team as needed. • Coordinate weather concerns with crewmembers and charter sales team; Receiving information from Dispatch department and relay to Owner/Charter/Sales/EAS. • Obtaining arrival slots, communication with FBO and Airports to confirm a smooth flight experience for our passengers and crew. • Send trips to flight crews and gather flight releases as required manage and distribute flight releases per company policy. • Arrange customs, file APIS • Negotiate, track and post current fuel discounts, programs. • Create and maintain company approved Vendors; i.e. FBO’s, Brokered Airport, hotel, rental car, airline preferences for crewmembers. • Coordinate aircraft schedule with FBO. • Develop and maintain a close working relationship with the Customer Service team. • Required to work a non-standard workweek and/or be accessible for periodic on-call duty. • Assist with other projects as needed. What we are looking for: • Four Year College degree in business or technical field preferred or equivalent business and work experience. • Minimum two years of experience in Corporate Aviation, Part 135 a plus. • Ability to identify and implement process improvement opportunities. • Must demonstrate judgment in balancing the needs of the customer with the needs of the company. • Ability to provide leadership for team, consistent coaching and feedback while maintaining a positive high energy work environment. • Strong decision making skills. • Excellent verbal, written and presentation skills. • Strong PC skills to include the use of Jet Insight, Teams, and other MS Office Products. • The ability to learn new systems quickly as required. • Some travel required. • Must be able to work flexible hours including evenings, weekends, holidays and overtime, as needed. • Pass FAA Drug and Alcohol testing, background checks and submit to random drug test when required. Why you should work with us: We can tell you all about how great we are, but you probably want to know what is in it for you, so we have compiled a list of our standout benefits: • Competitive salary • 401k plan with dollar-for-dollar employer match up to 4% • 100% Company Paid Health Insurance including Medical, Dental, Vision and $15,000 in life insurance • Easy to use Flight/Travel Benefits; current contracts include Delta, Alaska, and Southwest FYI: We believe a diversity of perspectives and experiences is what makes a strong team. The stronger our team, the closer we are to our mission. So come join us! We are looking for people of all genders, races, ethnicities, orientations, abilities and disabilities to come sit at our tables and fly our planes. Physical Demands: While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. Available shifts are SUN-WED 5000-1600 or 0900-2000 / WED-SAT 5000-1600 or 0900-2000 Apply tot his job