Financial Rep IV, Finance Shared Services Accounts Payable Disbursements
Job Description
Job Summary
This position reports into the Finance Shared Services (FSS) Accounts Payable (AP) Governance & Disbursements Manager. The position is responsible for processing daily and weekly invoice payments via all methods of payment (i.e. checks, electronic via ACH, or electronic via wire). The position is also responsible for processing incoming off-cycle payment requests that are approved and processed through the AP Processing department. The position will be responsible for supporting and acting on any payment-related issues that may arise including stop and void payments, escheatment processes for abandoned property, etc. The position will conduct all disbursements with an understanding and adherence to internal controls established through process and procedures, ensuring that processes are continuously reviewed and adjusted to maintain controls on payments. The role will require regular interaction with several internal stakeholders including the AP Processing groups, local customers of FSS, and corporate Treasury.
Primary Duties and Responsibilities
• Processes daily and weekly payment runs for the AP department across multiple ERPs, ensuring that payments are run for the appropriate invoices and schedules.
• Researches and reviews any payment exceptions or errors that occur, ensuring any payment errors or exceptions are identified, documented and resolved for auditing purposes.
• Adjusts processing approaches to various payment methods and payment systems, including multiple ERPs and third-party payment processing tools (e.g. Citibank Payment Exchange) as required by the particular FSS customer.
• Monitors and receives incoming requests for any void and stop payments that may be required, ensuring detailed documentation is in place in accordance with control requirements and procedures.
• Performs off-cycle payment processing as required and directed by their manager.
• Regularly performs internal control assessments to ensure strong internal controls are maintained and adhere to compliance requirements. Supports the team to evaluate, analyze and suggest changes to policies and procedures to drive efficiencies in cost and accuracy.
• Supports any compliance or audit requests as they arise.
• Performs other related duties, as required.
• This is a remote position, with core working hours aligned to Eastern Satndard Time (EST).
Required Education, Experience, & Skills
Min. Education: High School Diploma (or equivalent experience)
Min. Experience:
• 3 years professional experience
• Knowledge of AP function and processes
• Familiarity with financial systems and ERPs
• Experience with Microsoft Office required
• Strong process and systems skills
• Proficiency with numbers and strong attention to detail
• Able to articulate complex subject matter effectively
• Able to anticipate problems and respond accordingly
• Excellent interpersonal, and verbal and written communication skills
• Excellent organization and follow-through skills
Preferred Education, Experience, & Skills
Pref. Education: Associate/Bachelor’s Degree (or working towards)
Pref. Experience:
• 3+ years experience preferred
• Demonstrated experience performing accounting services as a defense/government contractor in a regulated and compliant organization, specifically DCAA, is preferred
• Excellent entrepreneurial skills and ability to work independently
• Experience and familiarity with Deltek Costpoint, Oracle Financials, or Kofax TotalAgility
• Experience in a finance shared service or call center environment preferred
Pay Information
Full-Time Salary Range: $49291 - $78866
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Apply Now
Apply Now
Job Summary
This position reports into the Finance Shared Services (FSS) Accounts Payable (AP) Governance & Disbursements Manager. The position is responsible for processing daily and weekly invoice payments via all methods of payment (i.e. checks, electronic via ACH, or electronic via wire). The position is also responsible for processing incoming off-cycle payment requests that are approved and processed through the AP Processing department. The position will be responsible for supporting and acting on any payment-related issues that may arise including stop and void payments, escheatment processes for abandoned property, etc. The position will conduct all disbursements with an understanding and adherence to internal controls established through process and procedures, ensuring that processes are continuously reviewed and adjusted to maintain controls on payments. The role will require regular interaction with several internal stakeholders including the AP Processing groups, local customers of FSS, and corporate Treasury.
Primary Duties and Responsibilities
• Processes daily and weekly payment runs for the AP department across multiple ERPs, ensuring that payments are run for the appropriate invoices and schedules.
• Researches and reviews any payment exceptions or errors that occur, ensuring any payment errors or exceptions are identified, documented and resolved for auditing purposes.
• Adjusts processing approaches to various payment methods and payment systems, including multiple ERPs and third-party payment processing tools (e.g. Citibank Payment Exchange) as required by the particular FSS customer.
• Monitors and receives incoming requests for any void and stop payments that may be required, ensuring detailed documentation is in place in accordance with control requirements and procedures.
• Performs off-cycle payment processing as required and directed by their manager.
• Regularly performs internal control assessments to ensure strong internal controls are maintained and adhere to compliance requirements. Supports the team to evaluate, analyze and suggest changes to policies and procedures to drive efficiencies in cost and accuracy.
• Supports any compliance or audit requests as they arise.
• Performs other related duties, as required.
• This is a remote position, with core working hours aligned to Eastern Satndard Time (EST).
Required Education, Experience, & Skills
Min. Education: High School Diploma (or equivalent experience)
Min. Experience:
• 3 years professional experience
• Knowledge of AP function and processes
• Familiarity with financial systems and ERPs
• Experience with Microsoft Office required
• Strong process and systems skills
• Proficiency with numbers and strong attention to detail
• Able to articulate complex subject matter effectively
• Able to anticipate problems and respond accordingly
• Excellent interpersonal, and verbal and written communication skills
• Excellent organization and follow-through skills
Preferred Education, Experience, & Skills
Pref. Education: Associate/Bachelor’s Degree (or working towards)
Pref. Experience:
• 3+ years experience preferred
• Demonstrated experience performing accounting services as a defense/government contractor in a regulated and compliant organization, specifically DCAA, is preferred
• Excellent entrepreneurial skills and ability to work independently
• Experience and familiarity with Deltek Costpoint, Oracle Financials, or Kofax TotalAgility
• Experience in a finance shared service or call center environment preferred
Pay Information
Full-Time Salary Range: $49291 - $78866
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Apply Now
Apply Now