Finance & Development Assistant (Farnsworth House)

The National Trust for Historic Preservation is seeking a Finance & Development Assistant for the Farnsworth House, an iconic site designed by Mies van der Rohe. The role involves bookkeeping, managing day-to-day financial operations, and supporting development activities, including tracking donations and assisting with visitor center operations.ResponsibilitiesServe as Bookkeeper for the site, setting up new vendors, assisting with contract procurement, processing invoices, processing financial transactions and preparing financial and statistical reportsAssist in maintaining organized and up-to-date paper and digital Accounting filesAssist with budget, grants management, processing of donation, and sponsorship programAssist Operations Manager and Retail Coordinator with purchasing, merchandising and inventory control for the museum shop and online museum shop including stocking and returns, controlling inventory and restockingMake trips to the bank and post office once or twice a weekAssist Operations Manager with organizing and maintaining group tour schedules and Special Property Use agreements and schedulingUse and operate cash register POS system including credit card processingProvide a friendly, efficient and knowledgeable atmosphere that supports the needs of visitorsMake sure staff and Visitor Center Associates have working knowledge of all finance and development operations with which they are involvedMaintain open communications with Operations Manager, Retail Coordinator, and site team for museum shop and finance projects and proceduresConduct periodic inventory control, including manual count of merchandise and recommendations for re-ordersHelp receive, unpack, price and stock gift shop items if necessaryPrint Reports needed for daily tour operations, accounting, ticketing, donation, and other reporting as neededAddress issues in theater area if they arise, including assuring the music and/or presentation are functioning properlyAssist group tours and SPU guests as neededAssist with greeting tour groups and individuals as they arrive at the Visitor CenterAnswer visitor questions or collect contact information when needed to follow-upDeal skillfully with a diverse variety of groups under a wide array of circumstancesContinually broaden knowledge of Mies van der Rohe and Modernism to better serve our visitorsWork closely with Executive Director, Operations Manager and others, to receive, record and track donationsAssist Executive Director with intermittent appeals, including letters, emails and text-to-donate campaignsAlso assist with donor recognition emails, letters and panel in Visitor Center, updated annuallyProvide invoicing, collecting and tracking assistance for Sponsorship Program, run by Executive Director, Marketing & Events Manager, Exhibitions & Programs Senior Assistant, and other staffAssist Marketing & Events Manager and related staff as required by providing occasional event support including processing of new vendors, contracts, invoices and payments, profit & loss statements and final reportsAssist with a variety of special projects as requestedAnswer visitor questions or collect contact information when needed to follow-upDeal skillfully with a diverse variety of groups under a wide array of circumstancesContinually broaden knowledge of Mies van der Rohe and Modernism to better serve our visitorsAnswer telephones, take messages in a timely, effective mannerAssist visitors and volunteers with transportation around the site (golf carts, van, occasional use of personal vehicle)Other duties as assignedSkillsAt least 2 years of college or equivalent educational/work experience, with a demonstrated interest in historic preservation preferredDemonstrated successful experience in shop oversight, including leading teams and/or supervising other staffWork in a customer-service setting strongly preferredDemonstrated understanding of shop accounting principles; knowledge of point-of-sales software highly preferredAbility to manage budgets, scheduling and coordination for numerous projects at one time, i.e. multi-taskerGeneral office and administration experience; able to learn and use MS Office, Fare Harbor ticketing and POS systems, as well as National Trust accounting and reporting softwareExperience in tourism promotions, marketing and fundraising a plusExcellent communicator with experience in accounting, retail sales and visitor servicesBasic analytical and problem-solving skills, including issue identification and prioritizationBasic project-organization skillsAbility to achieve results with moderate supervisionExcellent attention to detailStrong organizational skills requiredStrong verbal and written communication skillsExperience successfully interacting with key stakeholdersAbility to collaborate and achieve resultsPublic contact and ability to work successfully in close proximity to others requiredDemonstrated success in working with culturally diverse colleagues and stakeholdersBi-lingual language skills a plusAbility to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashionAbility to adapt and be flexible in a dynamic work environmentAbility to work effectively with frequent interruptions requiredAble to handle frequently changing and/or unscheduled tasks with accuracyEntrepreneurial spirit and skill set a plusAbility to continually develop skills related to use of rapidly changing technology and communications best practicesProficiency with Microsoft Office products required, including Outlook, Word and ExcelExperience with web site maintenance and other online promotional tools a plusRegular and reliable attendance requiredEnjoy interacting with a wide variety of peoplePersonable, outgoing, courteous, reliable and responsibleAble to work independently but accept supervisionPhysically able to stand for long periods of timeComfortable speaking in front of groupsAble to work weekdays and some weekendsPhysically able to walk the site, move materials and endure several walks of 1 mile per dayAbility to drive 15-passenger van (CDL not required) and golf cartsBenefitsHealth, dental and life insuranceRetirement benefitsPaid parental leave3+ weeks of vacationSick timeHolidaysCompany OverviewFor more than 75 years, the National Trust for Historic Preservation has led the movement to safeguard America’s historic places. It was founded in 1949, and is headquartered in Washington, DC, US, with a workforce of 201-500 employees. Its website is https://savingplaces.org/historicrestaurants.



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