Finance Assistant

TrustedHousesitters is a fast growing, direct-to-consumer marketplace that is redefining pet care and travel. Here at TrustedHousesitters, we’re on a mission to make travel work better for pets, for their people, and for the global community of animal lovers who look after them. We’ve got big plans on becoming the world’s most-loved travel solution for pet people. We’ve built something pretty special: a trusted place where pet owners and sitters connect to keep pets happy at home while their humans explore the world. We’ve already grown into a global community with members in over 140 countries, a product people genuinely love, and a team of more than 100 brilliant humans powering it all. But we’re only just getting started. Our goal? To grow to 1 million members and make TrustedHousesitters the world’s most-loved travel solution for pet people. At the moment, a sit starts every two minutes somewhere on the planet. We want that to be every single minute and we know the only way we’ll get there is with the right people in the right roles. The right people in the right roles will shape our future. So, here’s the big question: Could that be you? About the Role: Reporting to the Finance Manager and working closely with our Junior Management Accountant and Financial Controller, the Finance Assistant will be a key member in our finance team of 6, supporting the team in all aspects of financial administration and reporting for our 5 UK legal entities. We’re looking to pay up to £30,000 for this role and you must already be living in the UK, with full rights to work in the UK. What you’ll look after Responsible for the correct recording and payment of all payable invoices Ensuring proper review & authorisation Reviewing invoice uploads through Dext to confirm correct mapping and data population for automated booking into Xero, including review of correct accounting and VAT treatment. Responsible for ensuring all bills and other payments (including payroll related costs and taxes) are paid on time by preparation of timely payment runs, accurate input into HSBC and ensuring authorisations occur on time. Managing the invoices inbox and responding to queries Responsible for the preparation of the quarterly VAT returns liaising with our external Tax accountants for the timely completion of their reviews and providing any support required for the UK and international sales tax submissions for a growing number of Countries & territories we are registering in. Responsible for processing expenses and company card reconciliations and posting all expense and card transactions into Xero with focus on correct GL code, department and VAT treatment. Daily Bank reconciliations Supporting the Monthly Management accounts preparation with bill corrections and ad hoc reports plus additional reporting. Support on the annual external audit Support wider finance team on year end process and compliance projects. Support on other commercial projects and initiatives Continues process improvement Other ad hoc projects as required What we’re looking for Strong numerical aptitude and attention to detail, ensuring accuracy in all financial tasks. Experience in a similar role including responsibility for the end-to-end Accounts Payable process and VAT returns. Proficiency in accounting software and Microsoft Excel. Excellent organisational skills with the ability to manage multiple tasks effectively. Strong communication skills, both written and verbal, to liaise with various stakeholders. Ability to work independently as well as part of a team, demonstrating initiative and problem-solving capabilities. Knowledge of basic accounting principles and practices is desirable but not essential; training will be provided. If you’re ready to join us on our mission to become the most loved pet travel solution, we’d love to hear from you! In your application, please feel free to note which pronouns you use (For example- she/her/hers, he/him/his, they/them/theirs, etc). At the heart of our team are a mix of diverse backgrounds. Here at TrustedHousesitters, we’re committed to the equal opportunities policy throughout the interview process and selection. Offers of employment into TrustedHousesitters are based solely on individual merit, qualifications, and the person’s professional suitability. Gender identity, sexual orientation, marital or civil partnership status, colour, race, nationality, ethnic or national origins, religion or beliefs, age, mental or physical disability, medical condition, pregnancy or maternity status, or any other protected characteristics do not enter into our decision-making process.