Finance and Systems Officer
Crisis Action is a pioneering and award-winning organisation whose aim is to prevent human suffering caused by armed conflict. With a unique model of working behind the scenes to catalyse joint action, Crisis Action brings together its global network of civil society organisations to leverage their respective skills, expertise, and resources and increase their collective impact in changing the calculations of the world’s most powerful decision makers to take meaningful action to protect civilians from war and violence. This work is done by a talented, diverse, international team located in different countries across the world.
Crisis Action is seeking for hire a Finance and Systems Officer to lead all day-to-day transactions and activities of the Finance team, ensuring accuracy in financial records and systems and in compliance with company policies. Additionally, they will ensure smooth and efficient running of the invoice and payment systems and daily finance functions, to ascertain that Crisis Action’s financial systems operate at an optimum level.
To apply to be our Finance and Systems Officer, please go to www.crisisaction.org for an application pack.
Ranjani Rajashekaran
Head of Finance
Closing Date: 10 April 2026, 11:59 GMT
JOB DESCRIPTION
Job Title: Finance & Systems Officer
Location: London
Reports to: Head of Finance
Principal responsibilities
Finance Operations
Process purchase invoices, staff expenses and weekly/monthly payments run
Manage cashbook processing for different offices.
Check accuracy of the cashbook returns, ensure the entries tie back to the bank statements and are supported by receipts.
Prepare monthly payroll journals and ensure monthly cashbooks tie back to payroll journals
Upload cashbook entries onto the accounting systems in line with the monthly Finance timetable.
Perform monthly bank and control account reconciliations
Support preparation of cash flow statement.
Ensure accurate coding of income and expenditure to projects and restricted funds
Produce invoices for partners’ annual fees and other contributions as necessary
To provide regular progress reports for Directors on the status of Partnership Fee invoices
Resolve all payment queries.
Ensure timely transfer of UK and US staff salaries and pensions
Support in the preparation of the statutory accounts for various entities of Crisis Action
Financial Reporting & Budget Support
Support preparation of monthly management accounts
Assist budget holders with financial information and reporting
Monitor restricted and grant-funded budgets
Support the Head of Finance in cashflow monitoring
Prepare annual audit and statutory accounts
Provide documentation and schedules required by organisation auditors
Assist with month-end and year-end close processes
Support in the preparation of annual organizational budget
Support the Head of Finance in preparation of Donor reports
Finance Systems & Process Management
Act as system administrator for the finance systems i.e. Sun System
Ensuring all suppliers are properly approved prior to setting up on the system
Ensuring all invoices are approved by the budget holders prior to processing on the accounting system.
Ensure the automated payments are processed accurately through the banking system.
Process journals from the Concur staff expenses system onto Sun Systems on a monthly basis
Maintain chart of accounts and project codes
Maintain and improve financial processes and internal controls
Maintain documentation of finance processes and procedures
Support in system troubleshooting and any upgrades
Compliance & Controls
Ensure compliance with international finance and charity accounting standards
Maintain strong financial controls and segregation of duties
Support preparation of information for the Board / Finance Committee
Filing and Records Maintenance
Ensure all financial records are filed correctly on SharePoint
Maintain a good filing system of invoices and supplier records.
Support maintaining the financial planning tool and workflow
Job Specifications
Essential Skills & Experience
Proven experience in financial systems, reconciliation, and audit processes.
Must have ability and experience with Concur, Sun system and advanced Excel
Strong analytical and documentation skills.
High attention to detail and discretion with sensitive financial data.
Familiarity with SharePoint an advantage
Ability to work remotely (online)
Ability to work independently and collaboratively with cross-functional teams
Desirable skills and experience
Working with remote teams
Interest in international human rights and humanitarian issues.
Demonstrable proactive approach to learning and adapting to new environments.
Technological savvy with passion for process improvements and financial systems.
Creative thinker.
Key Relationships
Head of Finance, Chief Operating Officer, Human Resources Director, Project Manager/CEO Executive Assistant, Directors
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary & Benefits
Salary: We have set bands for the salary range for all positions at Crisis Action. The baseline of our salary range for this position is £35K per annum.
Benefits: 25 annual leave days (30 days after 3 years). Up to 6% contribution to pension. 3-month long service leave after 6 years and one-month sabbatical leave in year 10. CA additionally offers an annual inflationary increase, and 2% salary increase in year 2, 4 and 8 subject to availability of funds.
DEI (Diversity, Equity and Inclusion) Statement
Crisis Action values and nurtures an inclusive culture that sees the diversity of its board, staff, partners, and all we work with as a strength and source of innovation and creativity. We welcome applications from anyone no matter your background, gender identity and expression, nationality, language, ethnicity, colour, caste, race, sexual orientation, ability, religion or belief, age, marriage, civil partnership, or parental status. Equality among all is a driving force in our work and a feature of our recruitment. We strive to ensure that all employment decisions are made entirely on merit.
Apply Now
Crisis Action is seeking for hire a Finance and Systems Officer to lead all day-to-day transactions and activities of the Finance team, ensuring accuracy in financial records and systems and in compliance with company policies. Additionally, they will ensure smooth and efficient running of the invoice and payment systems and daily finance functions, to ascertain that Crisis Action’s financial systems operate at an optimum level.
To apply to be our Finance and Systems Officer, please go to www.crisisaction.org for an application pack.
Ranjani Rajashekaran
Head of Finance
Closing Date: 10 April 2026, 11:59 GMT
JOB DESCRIPTION
Job Title: Finance & Systems Officer
Location: London
Reports to: Head of Finance
Principal responsibilities
Finance Operations
Process purchase invoices, staff expenses and weekly/monthly payments run
Manage cashbook processing for different offices.
Check accuracy of the cashbook returns, ensure the entries tie back to the bank statements and are supported by receipts.
Prepare monthly payroll journals and ensure monthly cashbooks tie back to payroll journals
Upload cashbook entries onto the accounting systems in line with the monthly Finance timetable.
Perform monthly bank and control account reconciliations
Support preparation of cash flow statement.
Ensure accurate coding of income and expenditure to projects and restricted funds
Produce invoices for partners’ annual fees and other contributions as necessary
To provide regular progress reports for Directors on the status of Partnership Fee invoices
Resolve all payment queries.
Ensure timely transfer of UK and US staff salaries and pensions
Support in the preparation of the statutory accounts for various entities of Crisis Action
Financial Reporting & Budget Support
Support preparation of monthly management accounts
Assist budget holders with financial information and reporting
Monitor restricted and grant-funded budgets
Support the Head of Finance in cashflow monitoring
Prepare annual audit and statutory accounts
Provide documentation and schedules required by organisation auditors
Assist with month-end and year-end close processes
Support in the preparation of annual organizational budget
Support the Head of Finance in preparation of Donor reports
Finance Systems & Process Management
Act as system administrator for the finance systems i.e. Sun System
Ensuring all suppliers are properly approved prior to setting up on the system
Ensuring all invoices are approved by the budget holders prior to processing on the accounting system.
Ensure the automated payments are processed accurately through the banking system.
Process journals from the Concur staff expenses system onto Sun Systems on a monthly basis
Maintain chart of accounts and project codes
Maintain and improve financial processes and internal controls
Maintain documentation of finance processes and procedures
Support in system troubleshooting and any upgrades
Compliance & Controls
Ensure compliance with international finance and charity accounting standards
Maintain strong financial controls and segregation of duties
Support preparation of information for the Board / Finance Committee
Filing and Records Maintenance
Ensure all financial records are filed correctly on SharePoint
Maintain a good filing system of invoices and supplier records.
Support maintaining the financial planning tool and workflow
Job Specifications
Essential Skills & Experience
Proven experience in financial systems, reconciliation, and audit processes.
Must have ability and experience with Concur, Sun system and advanced Excel
Strong analytical and documentation skills.
High attention to detail and discretion with sensitive financial data.
Familiarity with SharePoint an advantage
Ability to work remotely (online)
Ability to work independently and collaboratively with cross-functional teams
Desirable skills and experience
Working with remote teams
Interest in international human rights and humanitarian issues.
Demonstrable proactive approach to learning and adapting to new environments.
Technological savvy with passion for process improvements and financial systems.
Creative thinker.
Key Relationships
Head of Finance, Chief Operating Officer, Human Resources Director, Project Manager/CEO Executive Assistant, Directors
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary & Benefits
Salary: We have set bands for the salary range for all positions at Crisis Action. The baseline of our salary range for this position is £35K per annum.
Benefits: 25 annual leave days (30 days after 3 years). Up to 6% contribution to pension. 3-month long service leave after 6 years and one-month sabbatical leave in year 10. CA additionally offers an annual inflationary increase, and 2% salary increase in year 2, 4 and 8 subject to availability of funds.
DEI (Diversity, Equity and Inclusion) Statement
Crisis Action values and nurtures an inclusive culture that sees the diversity of its board, staff, partners, and all we work with as a strength and source of innovation and creativity. We welcome applications from anyone no matter your background, gender identity and expression, nationality, language, ethnicity, colour, caste, race, sexual orientation, ability, religion or belief, age, marriage, civil partnership, or parental status. Equality among all is a driving force in our work and a feature of our recruitment. We strive to ensure that all employment decisions are made entirely on merit.
Apply Now