FF&E Specifications Writer - Hospitality

FF&E Specifications Writer – Hospitality Studio We are seeking a FF&E Specifications Writer to support the delivery of thoughtfully designed hospitality environments for world-class brands. This role is essential in translating design intent into clear, comprehensive, and coordinated FF&E specifications that support brand standards, guest experience, and operational performance. The FF&E Specifications Writer is responsible for developing and managing furniture, fixtures, and equipment documentation across a range of hospitality projects including hotels, resorts, and amenity spaces. This individual ensures accuracy, consistency, and alignment between design drawings, vendor information, and project requirements. The ideal candidate is detail-oriented, highly collaborative, and passionate about hospitality design, materials, and product knowledge. Key Responsibilities Under the guidance of the Hospitality Design Leadership, collaborate with hospitality studio teams to: Develop, write, and maintain FF&E specifications, schedules, and documentation Coordinate FF&E information across drawings, specifications, and procurement packages Ensure FF&E selections align with: Brand standards and design intent Guest experience, durability, and operational requirements Budget and project timelines Review design packages for consistency and completeness, including: FF&E plans, schedules, and finish palettes Vendor data, cut sheets, and shop drawings Support QA/QC efforts to ensure: Accuracy of product information, quantities, and specifications Coordination between design documents and procurement requirements Collaborate with interior designers, project managers, procurement teams, and vendors Serve as a resource for FF&E materials, products, and specifications, including sustainability and performance considerations Assist in maintaining and improving FF&E standards, templates, and libraries Education Degree in Interior Design, Architecture, or related field preferred Relevant certifications (e.g., NCIDQ, CSI) are a plus Experience 5+ years of experience in FF&E specification writing for hospitality interiors Experience working on hospitality projects such as hotels, resorts, restaurants, or branded environments Familiarity with FF&E procurement processes and documentation workflows Strong knowledge of: Furniture systems, custom furnishings, and vendor coordination Materials, finishes, and product performance (especially in high-use hospitality environments) Experience reviewing shop drawings, cut sheets, and submittals Understanding of contract documentation and coordination with design packages Skills & Qualifications Exceptional attention to detail and organizational skills Ability to manage multiple projects and deadlines in a fast-paced environment Strong communication and collaboration skills across remote teams Ability to interpret design intent and translate it into clear, accurate documentation Familiarity with sustainable design standards (LEED, WELL, etc.) Proficiency in: Microsoft Office Suite (Excel, Word, Outlook) Bluebeam FF&E specification tools or databases (e.g., SpecLink, Excel-based systems, or similar) Experience working in a collaborative, geographically dispersed team environment using tools like MS Teams