Facilities Customer Service Professional
About Circles Culture:
The Circles culture is an inclusive environment that encourages self-expression and individuality. Creating a space for open communication, respect and job development, empowers our employees to pursue their career goals and advance personally and professionally. Circles prioritizes the wellbeing of our employees so that our consumers experience that same level of care.
Position Overview:
The Facilities Customer Service Professional handles incoming client calls while working within a facilities case management tool. You will be responsible for answering calls and emails related to facilities management from: employees, technicians, and vendors and will assess the nature of the request, document and dispatch to the appropriate party for resolution. All of these functions are delivered with a high focus on ensuring an optimal customer experience with every interaction.
Full-time shift available with the following schedule:
Monday through Friday from 6:00AM to 2:30PM, Eastern Time Zone
Compensation is $17.00 per hour and eligible for a quarterly bonus!
Requirements
Responds to routine inquiries via inbound phone calls
Is required to assess the nature of the call and determine the most appropriate party to handle the call
Processes incoming facilities work order requests through telephone and email, such as office moves, plumbing problems, light bulb changes, etc.
Asks probing questions to understand and troubleshoot the root cause of the problem or request and determines the right party to service the work order.
Dispatches the work order through telephone or email to appropriate contact
Sets appropriate turn-around time expectations with the client based on priority codes
Ensures that all reports are accurate and filed in a timely manner
Selects priorities and organizes work to meet priorities
Proactively identifies work order trends and communicates to the Team Coordinator and Program Lead
Follows approved policies and procedures
Resolves shift concerns and/or tasks with the Team Coordinator / Program Lead and co-workers
Achieve goal of handling 45 requests per day average.
Support team achievement of phone SLA goals
Adherence to schedule shifts, keeping within guidelines for arrivals/departures and absences.
Adhering to efficiency and accuracy standards.
Support phone volume in the range of 70-100 phone interactions per shift.
Mastery of Circles/Sodexo systems and knowledge matrix to support multiple accounts.
Job Specific Competencies Required Knowledge and Experience
Must be able to demonstrate customer service skills
High school diploma required
Call center experience preferred (inbound)
Extensive use of computer with experience with Microsoft Office products and the input of large amounts of data
Switchboard or Helpdesk experience a plus
Excellent listening skills and telephone skills
Excellent professional communication and interfacing with customers and co-workers
Ability to manage multiple tasks simultaneously
Benefits
*
Medical, dental, vision insurance starting the first day of the month after hire
Long-term and short-term disability insurance paid for by Circles
*
401k with match
Life insurance paid for by Circles
Generous PTO policy - Accrue up to 15 days during your first year
Paid holidays
*
One paid day off per year to volunteer
Access to discount programs
Four-week paid sabbatical every five years
HSA/FSA account eligibility
Access to Employee Assistance Program
Access to Employee Benefit Resource Groups that provide ongoing learning and mentorship opportunities
Apply Now
The Circles culture is an inclusive environment that encourages self-expression and individuality. Creating a space for open communication, respect and job development, empowers our employees to pursue their career goals and advance personally and professionally. Circles prioritizes the wellbeing of our employees so that our consumers experience that same level of care.
Position Overview:
The Facilities Customer Service Professional handles incoming client calls while working within a facilities case management tool. You will be responsible for answering calls and emails related to facilities management from: employees, technicians, and vendors and will assess the nature of the request, document and dispatch to the appropriate party for resolution. All of these functions are delivered with a high focus on ensuring an optimal customer experience with every interaction.
Full-time shift available with the following schedule:
Monday through Friday from 6:00AM to 2:30PM, Eastern Time Zone
Compensation is $17.00 per hour and eligible for a quarterly bonus!
Requirements
Responds to routine inquiries via inbound phone calls
Is required to assess the nature of the call and determine the most appropriate party to handle the call
Processes incoming facilities work order requests through telephone and email, such as office moves, plumbing problems, light bulb changes, etc.
Asks probing questions to understand and troubleshoot the root cause of the problem or request and determines the right party to service the work order.
Dispatches the work order through telephone or email to appropriate contact
Sets appropriate turn-around time expectations with the client based on priority codes
Ensures that all reports are accurate and filed in a timely manner
Selects priorities and organizes work to meet priorities
Proactively identifies work order trends and communicates to the Team Coordinator and Program Lead
Follows approved policies and procedures
Resolves shift concerns and/or tasks with the Team Coordinator / Program Lead and co-workers
Achieve goal of handling 45 requests per day average.
Support team achievement of phone SLA goals
Adherence to schedule shifts, keeping within guidelines for arrivals/departures and absences.
Adhering to efficiency and accuracy standards.
Support phone volume in the range of 70-100 phone interactions per shift.
Mastery of Circles/Sodexo systems and knowledge matrix to support multiple accounts.
Job Specific Competencies Required Knowledge and Experience
Must be able to demonstrate customer service skills
High school diploma required
Call center experience preferred (inbound)
Extensive use of computer with experience with Microsoft Office products and the input of large amounts of data
Switchboard or Helpdesk experience a plus
Excellent listening skills and telephone skills
Excellent professional communication and interfacing with customers and co-workers
Ability to manage multiple tasks simultaneously
Benefits
*
Medical, dental, vision insurance starting the first day of the month after hire
Long-term and short-term disability insurance paid for by Circles
*
401k with match
Life insurance paid for by Circles
Generous PTO policy - Accrue up to 15 days during your first year
Paid holidays
*
One paid day off per year to volunteer
Access to discount programs
Four-week paid sabbatical every five years
HSA/FSA account eligibility
Access to Employee Assistance Program
Access to Employee Benefit Resource Groups that provide ongoing learning and mentorship opportunities
Apply Now