**Experienced Executive Assistant – Visionary Support for a Fast-Growing Healthcare Marketing Agency**
Are you a seasoned professional with a passion for supporting visionary leaders and driving success in a fast-paced, dynamic environment? Do you thrive in a culture of innovation, collaboration, and purpose? If so, we invite you to join Xavier Creative House (XCH), a unique agency that's making a tangible difference in the healthcare industry.
As our Executive Assistant, you'll play a crucial role in supporting our CEO, Sunny, in driving bold, evocative solutions that shape the future of healthcare marketing. You'll be part of a dynamic team that values positivity, growth, and purpose, and is committed to fostering a distinctive, service-centric culture.
**About Xavier Creative House**
Founded in 2013, XCH is a Certified B Corporation that's revolutionizing the healthcare marketing landscape. We're a 100% remote company that's powered by an exceptional team of passionate and innovative professionals. Our core values – Bold & Evocative, Respect & Candor, Service-Centric, Empowered Mindset, and Harness the Magic – guide our approach to business and our interactions with clients, partners, and each other.
**Responsibilities**
As our Executive Assistant, you'll be responsible for:
* Daily management of Sunny's world, including overseeing her daily, weekly, and quarterly commitments, and ensuring she's prepared and organized for all responsibilities
* Strategic alignment with EOS methodology, understanding the big picture and how departmental needs intersect, and taking detailed notes, organizing priorities, and distributing action items to maintain alignment
* Idea intake and execution, capturing, prioritizing, and developing actionable plans for Sunny's ideas, ensuring they align with operational standards, and following through on projects to ensure satisfaction with end results
* Email, calendar, and travel management, taking charge of Sunny's schedule, prioritizing emails, and taking action on her behalf where appropriate, coordinating travel logistics, and managing expense tracking and AMEX receipts for a seamless experience
* Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards, managing all details, from catering to shipping, with full-circle accountability to ensure quality and follow-up
**Qualifications**
To be successful in this role, you'll need:
* 3-5+ years of Executive Assistant experience in a fast-growing, scaling business
* Experience working directly with entrepreneurs, visionaries, and/or CEOs
* Small to mid-sized business experience
* Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills
* College degree, preferably with coursework relevant to business, marketing, or healthcare
* Familiarity or experience in marketing and healthcare sectors
**Preferred Qualifications**
* Background in marketing
* Business degree
* Certifications in project management or similar fields
* Client services experience
* Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives
**Desired Qualifications**
* Direct marketing experience in the healthcare industry
* Marketing-related education (e.g., minor, certifications, specialized coursework)
* Based in the Philadelphia/New Jersey area
**Work Environment**
This role is primarily remote, but may require occasional travel for client meetings and industry events. You'll need to manage a quiet, ergonomic workspace with reliable internet access.
**What We Offer**
* 100% Virtual Company: Work from anywhere while staying connected with a robust virtual infrastructure
* Health Benefits: Medical, Dental, Vision, Short-term/Long-term Disability & Life Insurance, Pet Care, FSA, EAP, Family Planning Support, Weight Management Program
* Competitive compensation: In addition to a base salary, we offer profit sharing and bonus opportunities to reward your hard work and success
* Generous Paid Time Off: Enjoy a healthy work-life balance with ample paid time off and holidays
* Retirement Plan: 401(k) retirement plan with company match to help you secure your future
* Professional Development: Opportunities for continuous learning and career advancement
* Mental Health & Wellness Programs: Initiatives to promote physical, mental, and emotional well-being
* Career Growth: Opportunities to advance within a growing and dynamic company
* Collaborative Environment: Join a team that values your input and ideas
* Commitment to Sustainability: Be part of a company dedicated to social responsibility and environmental sustainability
**Salary Range**
The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications.
**How to Apply**
If you're a motivated and organized professional with a passion for supporting visionary leaders, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience, qualifications, and why you'd be a great fit for this role.
**Equal Opportunity Employer**
Xavier Creative House is an equal opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees.
**Contact Us**
If you have any questions or would like to learn more about this opportunity, please don't hesitate to contact us. We look forward to hearing from you!
Apply Now
As our Executive Assistant, you'll play a crucial role in supporting our CEO, Sunny, in driving bold, evocative solutions that shape the future of healthcare marketing. You'll be part of a dynamic team that values positivity, growth, and purpose, and is committed to fostering a distinctive, service-centric culture.
**About Xavier Creative House**
Founded in 2013, XCH is a Certified B Corporation that's revolutionizing the healthcare marketing landscape. We're a 100% remote company that's powered by an exceptional team of passionate and innovative professionals. Our core values – Bold & Evocative, Respect & Candor, Service-Centric, Empowered Mindset, and Harness the Magic – guide our approach to business and our interactions with clients, partners, and each other.
**Responsibilities**
As our Executive Assistant, you'll be responsible for:
* Daily management of Sunny's world, including overseeing her daily, weekly, and quarterly commitments, and ensuring she's prepared and organized for all responsibilities
* Strategic alignment with EOS methodology, understanding the big picture and how departmental needs intersect, and taking detailed notes, organizing priorities, and distributing action items to maintain alignment
* Idea intake and execution, capturing, prioritizing, and developing actionable plans for Sunny's ideas, ensuring they align with operational standards, and following through on projects to ensure satisfaction with end results
* Email, calendar, and travel management, taking charge of Sunny's schedule, prioritizing emails, and taking action on her behalf where appropriate, coordinating travel logistics, and managing expense tracking and AMEX receipts for a seamless experience
* Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards, managing all details, from catering to shipping, with full-circle accountability to ensure quality and follow-up
**Qualifications**
To be successful in this role, you'll need:
* 3-5+ years of Executive Assistant experience in a fast-growing, scaling business
* Experience working directly with entrepreneurs, visionaries, and/or CEOs
* Small to mid-sized business experience
* Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills
* College degree, preferably with coursework relevant to business, marketing, or healthcare
* Familiarity or experience in marketing and healthcare sectors
**Preferred Qualifications**
* Background in marketing
* Business degree
* Certifications in project management or similar fields
* Client services experience
* Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives
**Desired Qualifications**
* Direct marketing experience in the healthcare industry
* Marketing-related education (e.g., minor, certifications, specialized coursework)
* Based in the Philadelphia/New Jersey area
**Work Environment**
This role is primarily remote, but may require occasional travel for client meetings and industry events. You'll need to manage a quiet, ergonomic workspace with reliable internet access.
**What We Offer**
* 100% Virtual Company: Work from anywhere while staying connected with a robust virtual infrastructure
* Health Benefits: Medical, Dental, Vision, Short-term/Long-term Disability & Life Insurance, Pet Care, FSA, EAP, Family Planning Support, Weight Management Program
* Competitive compensation: In addition to a base salary, we offer profit sharing and bonus opportunities to reward your hard work and success
* Generous Paid Time Off: Enjoy a healthy work-life balance with ample paid time off and holidays
* Retirement Plan: 401(k) retirement plan with company match to help you secure your future
* Professional Development: Opportunities for continuous learning and career advancement
* Mental Health & Wellness Programs: Initiatives to promote physical, mental, and emotional well-being
* Career Growth: Opportunities to advance within a growing and dynamic company
* Collaborative Environment: Join a team that values your input and ideas
* Commitment to Sustainability: Be part of a company dedicated to social responsibility and environmental sustainability
**Salary Range**
The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications.
**How to Apply**
If you're a motivated and organized professional with a passion for supporting visionary leaders, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience, qualifications, and why you'd be a great fit for this role.
**Equal Opportunity Employer**
Xavier Creative House is an equal opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees.
**Contact Us**
If you have any questions or would like to learn more about this opportunity, please don't hesitate to contact us. We look forward to hearing from you!
Apply Now