**Experienced Administrative Support Specialist – Data Entry and Bid Management**

At arenaflex, we're committed to delivering exceptional products and services to our customers while fostering a culture of innovation, teamwork, and safety. As a leading player in the industry, we're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Overland Park, KS. This is an exciting opportunity to work in a dynamic environment, providing administrative support to our sales office and contributing to the success of our business. **Job Summary:** We're looking for a skilled Administrative Support Specialist to manage bid requests, coordinate quotes, and provide exceptional customer support. As a key member of our team, you'll be responsible for maintaining accurate records, ensuring timely responses to customer inquiries, and upholding arenaflex's safety standards. If you're a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. **Key Responsibilities:** * **Receiving and Managing Bid Requests:** Manage incoming bid requests from customers via phone call and email, ensuring timely and accurate responses. * **Managing the Bid Calendar:** Maintain and organize the bid calendar to track deadlines and ensure all bids are submitted on time. * **Coordinating Out of Territory Quotes:** Work with outside offices to coordinate and manage quotes for out-of-territory requests. * **Booking Purchase Orders:** Process and book purchase orders received from customers efficiently. * **Sending Quotes:** Ensure all customer quotes are sent out promptly on bid day. * **Customer Support:** Answer customer phone calls and provide excellent customer service to address inquiries and resolve issues. * **Safety Initiatives:** Demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. **Essential Qualifications:** * **Experience using Microsoft Office:** Proficiency in Microsoft Office, including Word, Excel, and Outlook. * **Organizational Skills:** Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. * **Communication Skills:** Strong communication and interpersonal skills, with the ability to interact effectively with customers, colleagues, and management. **Preferred Qualifications:** * **Experience using SAP software:** Familiarity with SAP software and its applications in a business setting. * **Experience in the Construction Industry:** Previous experience in the construction industry, with knowledge of contract documents and FTP sites. * **Experience with Bluebeam software:** Familiarity with Bluebeam software and its applications in a business setting. **Skills and Competencies:** * **Attention to Detail:** Excellent attention to detail, with the ability to maintain accurate records and ensure timely responses to customer inquiries. * **Problem-Solving Skills:** Strong problem-solving skills, with the ability to analyze situations and provide effective solutions. * **Teamwork:** Excellent teamwork and collaboration skills, with the ability to work effectively with colleagues and management. * **Safety Awareness:** Demonstrated commitment to safety, with the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. **Career Growth Opportunities and Learning Benefits:** At arenaflex, we're committed to investing in our employees' growth and development. As an Administrative Support Specialist, you'll have opportunities to learn new skills, take on new challenges, and advance your career. Our comprehensive training programs, mentorship opportunities, and performance-based promotions will help you achieve your career goals and reach your full potential. **Work Environment and Company Culture:** Our Overland Park, KS office is a dynamic and collaborative environment, where teamwork and innovation thrive. As an Administrative Support Specialist, you'll be part of a close-knit team, working together to achieve our business objectives. Our company culture is built on a foundation of respect, inclusivity, and open communication, with a focus on safety, quality, and customer satisfaction. **Compensation, Perks, and Benefits:** We offer a competitive compensation package, including: * **Starting Pay:** $18.96/hour + monthly bonus * **Benefits:** Comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off * **Perks:** Flexible work arrangements, professional development opportunities, and a fun and supportive work environment **How to Apply:** If you're a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you! **Equal Employment Opportunity:** arenaflex is an equal employment opportunity employer, committed to diversity and inclusion in the workplace. We welcome applications from qualified candidates of all backgrounds and perspectives. Apply for this job