Experienced Administrative Support Professional – Remote Office Assistant

At arenaflex, we're dedicated to providing exceptional support to our clients and fostering a collaborative work environment. As a remote Office Assistant, you'll play a vital role in ensuring seamless communication and coordination between departments, while maintaining the highest level of confidentiality and professionalism. Job Summary: We're seeking an experienced and detail-oriented Administrative SupportProfessional to as a remote Office Assistant. In this role, you'll provide exceptional customer service, manage schedules and calendars, prepare correspondence and reports, and maintain confidentiality of sensitive information.If you're a highly organized and effective communicator with excellent time management skills, we encourage you to apply. Key Responsibilities: * Act as a liaison between departments for coordination of services, ensuring seamless communication and collaboration * Prepare letters of correspondence, memorandums, reports, forms, and other documents using bolthires Office/Office 365 and other software * Send out notices for meetings and create agendas, prepare minutes, and distribute reports and materials as required * Maintain schedules and calendars for lease bolthires of new properties and coordinate lease up schedules and communications with applicants * Maintain confidentiality of information and adhere to federal and state regulations and other required administrative documents * Organize and manage an administrative filing system to ensure efficient access to documents and records * Assist with administrative audits, databases, and spreadsheets using appropriate software for quality improvement projects * Maintain confidentiality as required and adhere to arenaflex's policies and procedures Preferred Skills andExperience: * Customer Service/Inbound calls and emails * Client Scheduling * Phone calls and outbound emails/letters/mail * Manage/coordinate appointment calendar(s) * Software/ComputerExperience: + Windows + bolthires Office/Office 365 + bolthires Teams + bolthires SharePoint + Realpage Onesite (preferred, not required) * Independent work experience * Exceptional internal and external communication skills, including reading, writing, and conversing in English * Decision-making and problem-solving skills * Excellent time management skills EssentialQualifications: * High school diploma or equivalent required; associate's or bachelor's degree preferred * 2+ years of experience in an administrative support role, preferably in a customer-facing environment * Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders * Proficiency in bolthires Office/Office 365 and other software applications * Ability to maintain confidentiality and handle sensitive information with discretion * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines Skills and Competencies: * Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines * Ability to maintain confidentiality and handle sensitive information with discretion * Proficiency in bolthires Office/Office 365 and other software applications * Strong problem-solving and decision-making skills, with the ability to think critically and creatively * Ability to work independently and as part of a team, with a strong commitment to collaboration and customer serviceCareer Growth Opportunities and LearningBenefits: At arenaflex, we're committed to providing opportunities for growth and development.As a remote Office Assistant, you'll have access to: * Ongoing training and professional development opportunities * Mentorship and coaching from experienced colleagues * Opportunities for advancement and career growth within the company * A dynamic and supportive work environment that fosters collaboration and innovation Work Environment and Company Culture: arenaflex is a dynamic and supportive work environment that fosters collaboration and innovation. As a remote Office Assistant, you'll have the flexibility to work from home and enjoy a range of benefits, including: * Flexible work arrangements and remote work options * Collaborative and supportive team environment * Opportunities for professional growth and development * Competitive compensation and benefits packageCompensation, Perks, andBenefits: We offer a competitive compensation package, including: * Hourly rate: $21.85 - $25.30 per hour * Flexible work arrangements and remote work options * Opportunities for professional growth and development * Comprehensive benefits package, including health, dental, and vision insurance * 401(k) retirement plan with company match * Paid time off and holidays : If you're a highly organized and effective communicator with excellent time management skills, we encourage you to apply.Please submit your resume and a cover letter outlining your experience and qualifications for this role. We can't wait to hear from you! Equal Employment Opportunity: arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees, regardless of their background, culture, or identity.