Executive Virtual Assistant & Event Host - Contract to Hire
We're seeking an experienced, highly organized professional to serve as Executive Assistant to our CEO while managing virtual coordination duties and hosting monthly virtual events. This 10-hour-per-week position focuses on remote administrative support, virtual event hosting, and client-facing responsibilities. The ideal candidate will be reliable, proactive, and comfortable managing multiple priorities in a virtual environment.
Virtual Event Hosting:
Ā On-camera host for evening virtual events Mon-Fri (4:00
pm - 9:00 pm EST events for career women).
Ā Available for one (1) Saturday morning per month (8:00 am -
12:00 pm EST).
Administrative Support:
Ā Manage CEO's calendar and coordinate daily/weekly
schedules.
Ā Lead virtual team meetings on a weekly basis.
Ā Provide premium white-glove client service, including:
- Personalized communication and support VIP client
experience management.
- Proactive problem-solving and anticipation of client
needs.
- High-touch follow-up and relationship maintenance.
Event Coordination:
Ā Plan and execute monthly virtual meetings and webinars.
Ā Research, vet, and manage relationships with:
- Event vendors and suppliers
- Virtual Service Providers
- Coordinate online logistics
- Schedule travel and accommodations
Operational Duties:
Ā Plan and execute hybrid events including:
- 3-4 annual in-person events
- Monthly virtual meetings/webinars
- Coordinate both online and offline logistics
Ā Develop and maintain efficient systems for digital filing
and documentation.
Ā Handle client communications and follow-ups across all
channels.
Ā Manage CRM tools and email marketing platforms.
Ā Create invoices and track payments.
Ā Project management using Asana.
Ā Negotiate and manage vendor contracts and relationships.
Ā Create and maintain preferred vendor lists.
Ā Coordinate high-end catering, venues, and event.
experiences.
Required Qualifications:
Ā 3+ years of executive-level support experience.
Ā Proven experience managing virtual events and providing exceptional client services.
Ā Excellent organizational and time management skills.
Ā Strong vendor management and negotiation skills.
Ā Proficiency in G-Suite, Zoom, Asana (ActiveCampaign CRM experience is a plus).
Ā High digital literacy and remote work experience.
Ā Outstanding written and verbal communication skills.
Ā Must be comfortable hosting on-camera virtual events.
Ā Ability to work independently and meet deadlines in a remote setting.
Key Attributes:
Ā Client-facing and results-focused.
Ā Proactive, detail-oriented, and process-driven.
Ā Exercises discretion and maintains confidentiality.
Ā Thrives in fast-paced environments.
Ā Strong problem-solving abilities.
Ā Excellence in relationship building and maintenance.
Ā Keen eye for details, quality, and premium service standards.
Position Details:
Ā 10 - 15 hours per week (potential for additional hours).
Ā Remote work arrangement:
- Fully remote with virtual hosting and coordination responsibilities.
- Monthly virtual meetings.
Ā Potential for role expansion.
Ā Compensation based on experience and qualifications.
The ideal candidate will understand the importance of creating exceptional white-glove experiences for our clients while maintaining efficient operational systems. They should be comfortable managing multiple priorities and delivering consistent, high-quality results in a virtual environment and be open to potential growth opportunities as the role evolves.
Ā Note: No negotiations or agreements will be conducted outside of Upwork.
Apply Now
Virtual Event Hosting:
Ā On-camera host for evening virtual events Mon-Fri (4:00
pm - 9:00 pm EST events for career women).
Ā Available for one (1) Saturday morning per month (8:00 am -
12:00 pm EST).
Administrative Support:
Ā Manage CEO's calendar and coordinate daily/weekly
schedules.
Ā Lead virtual team meetings on a weekly basis.
Ā Provide premium white-glove client service, including:
- Personalized communication and support VIP client
experience management.
- Proactive problem-solving and anticipation of client
needs.
- High-touch follow-up and relationship maintenance.
Event Coordination:
Ā Plan and execute monthly virtual meetings and webinars.
Ā Research, vet, and manage relationships with:
- Event vendors and suppliers
- Virtual Service Providers
- Coordinate online logistics
- Schedule travel and accommodations
Operational Duties:
Ā Plan and execute hybrid events including:
- 3-4 annual in-person events
- Monthly virtual meetings/webinars
- Coordinate both online and offline logistics
Ā Develop and maintain efficient systems for digital filing
and documentation.
Ā Handle client communications and follow-ups across all
channels.
Ā Manage CRM tools and email marketing platforms.
Ā Create invoices and track payments.
Ā Project management using Asana.
Ā Negotiate and manage vendor contracts and relationships.
Ā Create and maintain preferred vendor lists.
Ā Coordinate high-end catering, venues, and event.
experiences.
Required Qualifications:
Ā 3+ years of executive-level support experience.
Ā Proven experience managing virtual events and providing exceptional client services.
Ā Excellent organizational and time management skills.
Ā Strong vendor management and negotiation skills.
Ā Proficiency in G-Suite, Zoom, Asana (ActiveCampaign CRM experience is a plus).
Ā High digital literacy and remote work experience.
Ā Outstanding written and verbal communication skills.
Ā Must be comfortable hosting on-camera virtual events.
Ā Ability to work independently and meet deadlines in a remote setting.
Key Attributes:
Ā Client-facing and results-focused.
Ā Proactive, detail-oriented, and process-driven.
Ā Exercises discretion and maintains confidentiality.
Ā Thrives in fast-paced environments.
Ā Strong problem-solving abilities.
Ā Excellence in relationship building and maintenance.
Ā Keen eye for details, quality, and premium service standards.
Position Details:
Ā 10 - 15 hours per week (potential for additional hours).
Ā Remote work arrangement:
- Fully remote with virtual hosting and coordination responsibilities.
- Monthly virtual meetings.
Ā Potential for role expansion.
Ā Compensation based on experience and qualifications.
The ideal candidate will understand the importance of creating exceptional white-glove experiences for our clients while maintaining efficient operational systems. They should be comfortable managing multiple priorities and delivering consistent, high-quality results in a virtual environment and be open to potential growth opportunities as the role evolves.
Ā Note: No negotiations or agreements will be conducted outside of Upwork.
Apply Now