Executive Team Assistant
Summary
CatFace seeks an organized and proactive Executive Team Assistant to support its executive team. Responsibilities include complex calendar management, meeting coordination (agendas, notes, follow-ups), acting as a communication liaison, company-wide coordination, administrative support (correspondence, reports, documents), task and deadline management, travel arrangements, and assisting with company events. The ideal candidate possesses exceptional organizational and multitasking skills, excellent communication, strong attention to detail, and proficiency in scheduling tools and office applications. Experience in creative industries is a plus. This role is vital for ensuring seamless workflows and meeting key priorities within a fast-paced, dynamic environment.
Must Have
Exceptional organizational & multitasking skills
Excellent written & verbal communication
Proficiency in scheduling tools & office apps
3+ years experience as executive assistant
Ability to manage complex calendars & meetings
Good To Have
Familiarity with creative industries
Experience in digital entertainment
Perks
Excellent Medical, Dental, and Vision benefits
401(k) contribution
Flexible time off
Lunch, snacks, and drinks provided
Pets in the office (monthly)
Onsite fitness center
Learning Stipend
Relocation assistance (Austin)
CatFace is a YouTube entertainment company, home to a family of channels with over 25 million combined subscribers and an average of 300 million views per month. Our goal is to entertain our audience with fun, light-hearted narratives and entertaining content for general audiences. A vital component of our business is creating multiple unique stories every week in order to keep our audience engaged.
Position Overview:
CatFace is seeking an organized and proactive Executive Team Assistant to support the executive team with scheduling, meeting coordination, and maintaining efficient operations across the company. Reporting directly to the executive leadership, this role is vital to ensuring that team workflows are seamless and that key priorities are met. As the Executive Team Assistant, youll be at the core of a dynamic, creative company, ensuring that Catfaces leadership team operates at peak efficiency. This is an opportunity to gain insight into the inner workings of a fast-growing entertainment company and to contribute meaningfully to its success.
If youre highly organized, thrive in a collaborative environment, and want to be part of a team shaping the future of digital entertainment, wed love to hear from you!
Key Responsibilities:
Schedule Management: Maintain and organize complex calendars for the executive team, scheduling meetings, appointments, and events, while anticipating and resolving conflicts in advance.
Meeting Coordination: Plan, prepare, and facilitate meetings, including creating agendas, taking detailed notes, and tracking follow-ups to ensure completion of action items.
Communication Liaison: Act as the primary point of contact for the executive team, ensuring timely and clear communication across departments and with external partners.
Company-Wide Coordination: Stay informed about company activities, projects, and priorities to support executives in managing workflows and staying aligned with company objectives.
Administrative Support: Manage correspondence, prepare reports, and assist with document creation for presentations and company-wide communications.
Task Management: Track deadlines and deliverables for multiple projects, proactively reminding the executive team of key responsibilities.
Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries, ensuring all travel plans align with the executive teams schedules and company events.
Office & Event Support: Assist with planning company events, conferences, and off-sites, ensuring all logistics are seamless and meet the companys high standards.
Qualifications:
Bachelors degree or equivalent experience in Administration, Business, or related fields.
3+ years of experience as an executive assistant, administrative assistant, or in a similar support role.
Exceptional organizational and multitasking skills, with a strong attention to detail.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proficiency with scheduling tools, project management software, and office applications (Google Workspace, Microsoft Office, etc.).
Comfortable working in a fast-paced environment with competing priorities.
Familiarity with creative industries such as digital entertainment, gaming, or animation is a plus.
May be required to work weekends as needed to meet business demands
What We Offer
Excellent Medical, Dental and Vision health benefits
401(k) contribution
Flexible time off
Lunch, snacks and drinks provided in the office
Pets in the office once a month
Onsite fitness center
Learning Stipend
Relocation assistance for those coming from outside Austin.
Apply Now
CatFace seeks an organized and proactive Executive Team Assistant to support its executive team. Responsibilities include complex calendar management, meeting coordination (agendas, notes, follow-ups), acting as a communication liaison, company-wide coordination, administrative support (correspondence, reports, documents), task and deadline management, travel arrangements, and assisting with company events. The ideal candidate possesses exceptional organizational and multitasking skills, excellent communication, strong attention to detail, and proficiency in scheduling tools and office applications. Experience in creative industries is a plus. This role is vital for ensuring seamless workflows and meeting key priorities within a fast-paced, dynamic environment.
Must Have
Exceptional organizational & multitasking skills
Excellent written & verbal communication
Proficiency in scheduling tools & office apps
3+ years experience as executive assistant
Ability to manage complex calendars & meetings
Good To Have
Familiarity with creative industries
Experience in digital entertainment
Perks
Excellent Medical, Dental, and Vision benefits
401(k) contribution
Flexible time off
Lunch, snacks, and drinks provided
Pets in the office (monthly)
Onsite fitness center
Learning Stipend
Relocation assistance (Austin)
CatFace is a YouTube entertainment company, home to a family of channels with over 25 million combined subscribers and an average of 300 million views per month. Our goal is to entertain our audience with fun, light-hearted narratives and entertaining content for general audiences. A vital component of our business is creating multiple unique stories every week in order to keep our audience engaged.
Position Overview:
CatFace is seeking an organized and proactive Executive Team Assistant to support the executive team with scheduling, meeting coordination, and maintaining efficient operations across the company. Reporting directly to the executive leadership, this role is vital to ensuring that team workflows are seamless and that key priorities are met. As the Executive Team Assistant, youll be at the core of a dynamic, creative company, ensuring that Catfaces leadership team operates at peak efficiency. This is an opportunity to gain insight into the inner workings of a fast-growing entertainment company and to contribute meaningfully to its success.
If youre highly organized, thrive in a collaborative environment, and want to be part of a team shaping the future of digital entertainment, wed love to hear from you!
Key Responsibilities:
Schedule Management: Maintain and organize complex calendars for the executive team, scheduling meetings, appointments, and events, while anticipating and resolving conflicts in advance.
Meeting Coordination: Plan, prepare, and facilitate meetings, including creating agendas, taking detailed notes, and tracking follow-ups to ensure completion of action items.
Communication Liaison: Act as the primary point of contact for the executive team, ensuring timely and clear communication across departments and with external partners.
Company-Wide Coordination: Stay informed about company activities, projects, and priorities to support executives in managing workflows and staying aligned with company objectives.
Administrative Support: Manage correspondence, prepare reports, and assist with document creation for presentations and company-wide communications.
Task Management: Track deadlines and deliverables for multiple projects, proactively reminding the executive team of key responsibilities.
Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries, ensuring all travel plans align with the executive teams schedules and company events.
Office & Event Support: Assist with planning company events, conferences, and off-sites, ensuring all logistics are seamless and meet the companys high standards.
Qualifications:
Bachelors degree or equivalent experience in Administration, Business, or related fields.
3+ years of experience as an executive assistant, administrative assistant, or in a similar support role.
Exceptional organizational and multitasking skills, with a strong attention to detail.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proficiency with scheduling tools, project management software, and office applications (Google Workspace, Microsoft Office, etc.).
Comfortable working in a fast-paced environment with competing priorities.
Familiarity with creative industries such as digital entertainment, gaming, or animation is a plus.
May be required to work weekends as needed to meet business demands
What We Offer
Excellent Medical, Dental and Vision health benefits
401(k) contribution
Flexible time off
Lunch, snacks and drinks provided in the office
Pets in the office once a month
Onsite fitness center
Learning Stipend
Relocation assistance for those coming from outside Austin.
Apply Now