Executive Assistant (Temporary)
About Our Client
A remote-first organization with employees across Europe, APAC, and the Americas simplifies the lives of developers creating world-changing applications. After securing Series C funding of $105M in March 2022, the company continues to experience exponential revenue growth. Join for an exciting journey...
The role is seeking a US-based Executive Assistant for a 6-month contract to ensure the Executive Teams operate smoothly at all support levels.
The background of candidates should demonstrate diverse experience in delivering high-level administrative support, including managing calendars in dynamic environments, planning events, and providing coverage when team members are unavailable. A strong emphasis on uniformity and processes is essential as the company scales rapidly.
Responsibilities
- Manage multiple, high-level, ever-changing calendars across Pacific and European time zones.
- Exhibit exceptional travel booking and troubleshooting skills, being on-call when an assigned executive team member is traveling.
- Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media, and customers.
- Collaborate cross-functionally with other team members.
- Provide backup support for any administrative team member who may be out due to PTO, including the EA to the CEO.
- Maintain a flawless track record when handling confidential information.
- Assist with the onboarding process for new executive hires, collaborating closely with executives, IT, and HR to ensure new hires are set up for success. Act as a new hire buddy and go-to resource.
- Organize conferences, meetings, team offsites, etc., both virtual and onsite when necessary. Be available to start early or stay late as needed (e.g., for company events or travel delays).
- Perform other duties as assigned.
Qualifications
- 5+ years of experience providing executive administrative support to multiple VP levels and above across various functions and time zones.
- High level of discretion and integrity.
- Excellent oral and written communication skills, demonstrating a high degree of diplomacy.
- Previous experience with Google Suite, specifically Gmail, Google Calendar, G-docs, and G-sheets, in a work environment.
- Strong calendaring skills using Google Calendar.
- Experience collaborating with other executive assistants in a high-functioning, fast-paced environment.
- Ability to anticipate the needs of the executive team.
- Demonstrated ability to book domestic and international travel (Navan experience preferred but not required).
- Capacity to prioritize, focus, and organize your workload each day.
- Familiarity with audio-visual conferencing/event tools such as Zoom and Navan for travel booking needs.
- Familiarity with instant business messaging app, Slack.
- Proficient multi-tasker (email, Slack, calendaring, project management, etc.).
- Ability to plan internal and external offsites and travel as necessary.
- Methodical and effective approach to projects and deadlines, with proactive communication regarding progress.
- Strong time management skills.
- Self-motivated with the ability to work collaboratively and independently.
- Eager to share knowledge and build awareness; teamwork-driven.
Perks (for Full-Time Employees)
- Freedom and flexibility; fit work around life.
- Home office setup; ensuring comfort while working.
- 16 weeks of paid parental leave.
- Technology stipend equivalent to $100 net/month.
- PTO plan encouraging time for personal pursuits.
- Quarterly company-wide hackathons.
- Training stipend for conferences, courses, and classes.
- Equity; as a growing start-up, all employees share in the companys success.
- Company swag.
- Medical benefits, retirement, and holidays vary by country
Apply Now
A remote-first organization with employees across Europe, APAC, and the Americas simplifies the lives of developers creating world-changing applications. After securing Series C funding of $105M in March 2022, the company continues to experience exponential revenue growth. Join for an exciting journey...
The role is seeking a US-based Executive Assistant for a 6-month contract to ensure the Executive Teams operate smoothly at all support levels.
The background of candidates should demonstrate diverse experience in delivering high-level administrative support, including managing calendars in dynamic environments, planning events, and providing coverage when team members are unavailable. A strong emphasis on uniformity and processes is essential as the company scales rapidly.
Responsibilities
- Manage multiple, high-level, ever-changing calendars across Pacific and European time zones.
- Exhibit exceptional travel booking and troubleshooting skills, being on-call when an assigned executive team member is traveling.
- Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media, and customers.
- Collaborate cross-functionally with other team members.
- Provide backup support for any administrative team member who may be out due to PTO, including the EA to the CEO.
- Maintain a flawless track record when handling confidential information.
- Assist with the onboarding process for new executive hires, collaborating closely with executives, IT, and HR to ensure new hires are set up for success. Act as a new hire buddy and go-to resource.
- Organize conferences, meetings, team offsites, etc., both virtual and onsite when necessary. Be available to start early or stay late as needed (e.g., for company events or travel delays).
- Perform other duties as assigned.
Qualifications
- 5+ years of experience providing executive administrative support to multiple VP levels and above across various functions and time zones.
- High level of discretion and integrity.
- Excellent oral and written communication skills, demonstrating a high degree of diplomacy.
- Previous experience with Google Suite, specifically Gmail, Google Calendar, G-docs, and G-sheets, in a work environment.
- Strong calendaring skills using Google Calendar.
- Experience collaborating with other executive assistants in a high-functioning, fast-paced environment.
- Ability to anticipate the needs of the executive team.
- Demonstrated ability to book domestic and international travel (Navan experience preferred but not required).
- Capacity to prioritize, focus, and organize your workload each day.
- Familiarity with audio-visual conferencing/event tools such as Zoom and Navan for travel booking needs.
- Familiarity with instant business messaging app, Slack.
- Proficient multi-tasker (email, Slack, calendaring, project management, etc.).
- Ability to plan internal and external offsites and travel as necessary.
- Methodical and effective approach to projects and deadlines, with proactive communication regarding progress.
- Strong time management skills.
- Self-motivated with the ability to work collaboratively and independently.
- Eager to share knowledge and build awareness; teamwork-driven.
Perks (for Full-Time Employees)
- Freedom and flexibility; fit work around life.
- Home office setup; ensuring comfort while working.
- 16 weeks of paid parental leave.
- Technology stipend equivalent to $100 net/month.
- PTO plan encouraging time for personal pursuits.
- Quarterly company-wide hackathons.
- Training stipend for conferences, courses, and classes.
- Equity; as a growing start-up, all employees share in the companys success.
- Company swag.
- Medical benefits, retirement, and holidays vary by country
Apply Now