Executive Assistant (Part-Time, U.S.-Based, Digital Marketing/Online Business)
About Us Sass and SEO helps founders scale sustainably through SEO, systems, and digital strategy. We’re a lean, focused team that values clarity, structure, and sustainable growth over chaos and hustle. We’re hiring a part-time Executive Assistant to work directly with our founder. This isn’t a generic admin job — we need someone who lives and breathes organization, anticipates needs, and thrives in a digital-first environment. If calendars, checklists, and progress reports are your love language, this role is for you. This is a 10–15 hrs/week, remote role with overlap in California hours (Pacific Time). What You’ll Do • Inbox & Calendar Ownership: Prioritize emails, draft responses, and keep the founder’s schedule clean, organized, and aligned with priorities. • Marketing & Collab Inquiries: Manage inbound requests (podcasts, partnerships, LinkedIn messages, collabs), filter what matters, and respond professionally. • Client/Partner Coordination: Prep the founder for calls with briefs and agendas, and log action items in ClickUp afterward. • Content & Project Support: Track deliverables tied to marketing (YouTube, SEO content, client projects) and coordinate with the Ops Manager to keep them moving. • Founder Enablement: Keep the founder’s head clear by running point on admin, communication, and scheduling details so they can stay focused on growth. • Anticipation > Reaction: Be 3 steps ahead — see bottlenecks before they happen, prep resources in advance, and flag deadlines early. What the Day-to-Day Looks Like Each day, you’ll prepare a Daily Rundown Report for the founder that includes: • A summary of important emails/messages that need attention (with draft replies ready). • A list of upcoming meetings + key briefing notes. • A clear overview of top priorities for the day/week. • What you are handling directly, and your plan for moving those items forward. Throughout the day, you will: • Respond to inbound inquiries and only escalate what truly requires founder input. • Keep the calendar clean and protected — adding buffers, rescheduling as needed, and ensuring priorities are followed. • Track tasks and deadlines in ClickUp to ensure nothing slips. • Coordinate with the Ops Manager to keep client deliverables aligned with founder commitments. • End the day by flagging anything unresolved or urgent for the next morning. Required Skills & Experience • 2+ years EA/PA experience supporting a founder, CEO, or executive. • Experience in digital-first businesses (marketing agencies, SaaS, consulting, or online services). • Strong command of Google Workspace (Calendar, Gmail, Docs, Sheets, Drive). • Proficient with project/task management tools (ClickUp preferred, Asana/Monday/Trello okay). • Tech-forward — comfortable with AI tools, CRMs, and automations (ChatGPT, Zapier, ActiveCampaign, etc). • Excellent written communication — polished, professional, and personable across email, LinkedIn, and client-facing channels. • Calendar-obsessed and checklist-driven: You naturally run your life and work out of systems, and you love it. • Highly organized, detail-oriented, and proactive — you anticipate needs, not just react. • U.S.-based with reliable overlap in California working hours. Culture Fit You’ll thrive here if you: • Value clarity, calm, and structure over chaos and hustle. • Love supporting a visionary founder by grounding big ideas in clear next steps. • Communicate proactively, keep things moving, and close loops without being chased. • Get energy from digital-first environments and understand the pace of online business. This role is not for you if: • You’ve only worked in retail, hospitality, or general admin. • You need constant step-by-step instructions. • You’re intimidated by digital tools or automations. Compensation • $25–$30/hr DOE • 10–15 hrs/week, flexible schedule with California overlap • Remote, U.S.-based only Job Type: Part-time Pay: $23.00 - $28.00 per hour Expected hours: 5 – 10 per week Application Question(s): • At the start of the day, we’d expect a brief report covering key emails, meetings, priorities, and what you’re handling directly. Draft a short example of what one of your daily rundowns might look like. • Tell us about a time you solved a problem for an executive before they even realized it was an issue. What was the situation, and what exactly did you do? • Imagine the founder has back-to-back calls from 9–3, but they need time to review a proposal and also eat lunch. How would you adjust the schedule and/or step in to protect priorities while keeping clients happy? • Draft a short response to this inquiry: ‘Hi Sophie, I’d love to collaborate on a podcast together — are you open to discussing?’ Experience: • Personal assistant: 1 year (Preferred) Work Location: Remote Apply tot his job