Executive Assistant, MD
About the position
The Executive Assistant provides comprehensive administrative, clerical, and organizational support to a Managing Director at American Airlines. This role is pivotal in ensuring the smooth operation of the executive's office, managing schedules, travel arrangements, and communication with various stakeholders. The position requires a high level of confidentiality, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
Responsibilities
Provide administrative, clerical, and organizational support for a Managing Director.
,
Protect the integrity of confidential information in all matters.
,
Prioritize conflicting departmental needs and requests.
,
Manage heavy calendar scheduling and planning.
,
Plan domestic and international flights, hotel accommodations, transportation, and create itineraries.
,
Respond to customer requests and complaints within limits of authority.
,
Interact with corporate clients and community business leaders.
,
Compose correspondence, prepare presentations, reports, and other ad-hoc assignments.
,
Manage time and attendance for the team, expense reports, invoices, and supply ordering.
,
Review, screen, and prioritize mail, email, and telephone calls.
,
Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering.
,
Work closely with the VP Executive Assistant.
Requirements
High School Diploma.
,
2+ years' work experience in a prior administrative role.
,
Working knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.
,
Willingness to learn new skills as needed to perform job functions.
,
Ability to prioritize work, be detail-oriented, and meet deadlines.
,
Ability to perform in a fast-paced environment and manage multiple tasks simultaneously.
,
Known for emotional intelligence and positive energy.
,
Skilled in analytics and problem solving.
,
Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools.
Nice-to-haves
Benefits
Travel perks for employees and their families to explore 365 destinations.
,
Health benefits including dental, prescription, and vision coverage from day one.
,
Access to wellness programs for personal development.
,
401(k) program available upon hire with potential employer contributions after one year.
,
Employee Assistance Program, pet insurance, and discounts on hotels, cars, and cruises.
Apply Now
The Executive Assistant provides comprehensive administrative, clerical, and organizational support to a Managing Director at American Airlines. This role is pivotal in ensuring the smooth operation of the executive's office, managing schedules, travel arrangements, and communication with various stakeholders. The position requires a high level of confidentiality, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
Responsibilities
Provide administrative, clerical, and organizational support for a Managing Director.
,
Protect the integrity of confidential information in all matters.
,
Prioritize conflicting departmental needs and requests.
,
Manage heavy calendar scheduling and planning.
,
Plan domestic and international flights, hotel accommodations, transportation, and create itineraries.
,
Respond to customer requests and complaints within limits of authority.
,
Interact with corporate clients and community business leaders.
,
Compose correspondence, prepare presentations, reports, and other ad-hoc assignments.
,
Manage time and attendance for the team, expense reports, invoices, and supply ordering.
,
Review, screen, and prioritize mail, email, and telephone calls.
,
Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering.
,
Work closely with the VP Executive Assistant.
Requirements
High School Diploma.
,
2+ years' work experience in a prior administrative role.
,
Working knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.
,
Willingness to learn new skills as needed to perform job functions.
,
Ability to prioritize work, be detail-oriented, and meet deadlines.
,
Ability to perform in a fast-paced environment and manage multiple tasks simultaneously.
,
Known for emotional intelligence and positive energy.
,
Skilled in analytics and problem solving.
,
Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools.
Nice-to-haves
Benefits
Travel perks for employees and their families to explore 365 destinations.
,
Health benefits including dental, prescription, and vision coverage from day one.
,
Access to wellness programs for personal development.
,
401(k) program available upon hire with potential employer contributions after one year.
,
Employee Assistance Program, pet insurance, and discounts on hotels, cars, and cruises.
Apply Now