Executive Assistant job at Merit America in US National
Executive Assistant
Remote
The Organization: Merit America
The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage.
These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families.
Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work.
Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching.
Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs.
Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners.
Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday).
Role Overview:
The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders.
The Executive Assistant will report directly to Lia Bonamassa (Chief of Staff) and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications.
Responsibilities:
The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following:
Executive Calendar & Schedule Management (50%)
Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request
Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities
Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency
Prepare daily/weekly schedule briefings with context, materials, and priorities
Monitor and respond to scheduling requests with urgency when needed (note: while responses outside business hours are appreciated for urgent matters, they are not required)
Travel & Logistics Coordination (20%)
Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries
Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings
Handle expense reconciliation and travel reimbursements
Anticipate travel needs and prepare travel-related briefing materials
Communication & Stakeholder Management (20%)
Draft and edit emails, correspondence, meeting agendas, and post-meeting action items on behalf of the Co-CEOs
Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders
Manage the Co-CEOs' inboxes, flagging priority items and drafting responses as appropriate
Maintain discretion with sensitive and confidential information
Operational Support & Project Coordination (10%)
Streamline workflows and systems to align with CEO priorities and deadlines
Coordinate logistics for leadership meetings, team offsites, and organizational events
Support cross-functional initiatives and strategic projects as needed
Maintain organized systems for tracking action items, deadlines, and follow-ups
Assist with Board coordination, including meeting minutes and follow-up actions (as role expands)
Skills & Competencies
We recognize that some individuals from underrepresented backgrounds may hesitate to apply if they don’t meet 100% of the listed qualifications. Please don’t let that discourage you from applying! We value the unique skills, experiences, and perspectives that each applicant brings, and we encourage you to apply if you believe your background demonstrates the required skills and competencies:
Must Haves for all roles at Merit America:
Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers
Demonstrated history of embodying our values, which inform our work and drive our organization's culture
Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together
Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference
Passionate about fostering a workplace culture that embraces and values individual differences, aligned with our core value of inclusivity
Must Haves for this role:
Executive Support & Calendar Management
Experience as an Executive Assistant or in a similar high-level administrative role
Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders
Track record of anticipating needs and proactively solving problems before they arise
Communication & Stakeholder Management
Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives
Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
Ability to serve as a professional liaison between executives and board members, partners, and teams
Organization & Project Coordination
Strong organizational skills with ability to manage multiple priorities simultaneously in a fast-paced environment
Experience coordinating complex travel logistics, including international travel arrangements
Ability to streamline workflows and implement systems to improve executive efficiency
Technical Proficiency & Adaptability
Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools
Comfort working in a fully remote environment with a distributed team
Ability to learn new tools and systems quickly
Discretion & Professionalism
Demonstrated ability to handle sensitive and confidential information with the utmost discretion
Sound judgment in prioritizing issues and knowing when to escalate
Flexibility to respond to urgent matters outside standard business hours when needed
Nice to Haves for this role:
Experience supporting C-suite executives at a nonprofit or mission-driven organization
Experience in a startup or high-growth environment
Background in education, workforce development, or social impact sectors
Experience supporting large-scale events or offsites
Other Logistics
This position is full-time: Monday-Friday, 40-50 hours/week
Location: Remote
Salary: $100,000
Priority Application Deadline: Friday, February 6th
Our goal is to have competitive and equitable compensation. We have a market-based compensation approach, which means we benchmark each role from reputable data sources. We compare our benchmarks against similarly sized non-profit organizations with comparable annual budgets and geographical areas. We pay the same rate for the same roles and adjust to comply with statutory mandates.
We take care of our employees by providing the following perks and benefits (please note that some of the benefits do not apply to temporary employees):
Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
Flexible Spending Account and Health Savings Account
Dependent care Flexible Spending Account
Health Reimbursement Account fully funded by Merit
Education & personal development reimbursement
Catalog of courses for professional learning and development
Short and long-term disability
Unlimited vacation (after a 90-day introductory period)
Paid Parental Leave and Adoption benefits (after 1 year of employment)
11 federally recognized holidays
2 week holiday office closure in December/January
401(k) retirement plan with automatic Merit contribution
Wellness Benefits/Wellness Resources
Discount perks at work program
Phone/technology stipend
Home office setup stipend
Affinity groups and community building via virtual, in-person, and/or regional meetups
• Eligibility for some benefits may vary based on employment status, full-time or part-time. Eligibility will be outlined during the hiring process.
Remote Work & Sponsorship
Candidates must reside within the 50 states or District of Columbia and have full authorization to work in the 50 U.S. states & the District of Columbia (international work abroad, including the U.S. territories (Puerto Rico, Guam, U.S. Virgin Islands, and other islands are excluded). In addition, Merit America doesn't offer employment visa sponsorship.
Apply Now
Apply Now
Remote
The Organization: Merit America
The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage.
These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families.
Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work.
Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching.
Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs.
Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners.
Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday).
Role Overview:
The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders.
The Executive Assistant will report directly to Lia Bonamassa (Chief of Staff) and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications.
Responsibilities:
The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following:
Executive Calendar & Schedule Management (50%)
Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request
Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities
Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency
Prepare daily/weekly schedule briefings with context, materials, and priorities
Monitor and respond to scheduling requests with urgency when needed (note: while responses outside business hours are appreciated for urgent matters, they are not required)
Travel & Logistics Coordination (20%)
Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries
Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings
Handle expense reconciliation and travel reimbursements
Anticipate travel needs and prepare travel-related briefing materials
Communication & Stakeholder Management (20%)
Draft and edit emails, correspondence, meeting agendas, and post-meeting action items on behalf of the Co-CEOs
Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders
Manage the Co-CEOs' inboxes, flagging priority items and drafting responses as appropriate
Maintain discretion with sensitive and confidential information
Operational Support & Project Coordination (10%)
Streamline workflows and systems to align with CEO priorities and deadlines
Coordinate logistics for leadership meetings, team offsites, and organizational events
Support cross-functional initiatives and strategic projects as needed
Maintain organized systems for tracking action items, deadlines, and follow-ups
Assist with Board coordination, including meeting minutes and follow-up actions (as role expands)
Skills & Competencies
We recognize that some individuals from underrepresented backgrounds may hesitate to apply if they don’t meet 100% of the listed qualifications. Please don’t let that discourage you from applying! We value the unique skills, experiences, and perspectives that each applicant brings, and we encourage you to apply if you believe your background demonstrates the required skills and competencies:
Must Haves for all roles at Merit America:
Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers
Demonstrated history of embodying our values, which inform our work and drive our organization's culture
Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together
Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference
Passionate about fostering a workplace culture that embraces and values individual differences, aligned with our core value of inclusivity
Must Haves for this role:
Executive Support & Calendar Management
Experience as an Executive Assistant or in a similar high-level administrative role
Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders
Track record of anticipating needs and proactively solving problems before they arise
Communication & Stakeholder Management
Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives
Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
Ability to serve as a professional liaison between executives and board members, partners, and teams
Organization & Project Coordination
Strong organizational skills with ability to manage multiple priorities simultaneously in a fast-paced environment
Experience coordinating complex travel logistics, including international travel arrangements
Ability to streamline workflows and implement systems to improve executive efficiency
Technical Proficiency & Adaptability
Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools
Comfort working in a fully remote environment with a distributed team
Ability to learn new tools and systems quickly
Discretion & Professionalism
Demonstrated ability to handle sensitive and confidential information with the utmost discretion
Sound judgment in prioritizing issues and knowing when to escalate
Flexibility to respond to urgent matters outside standard business hours when needed
Nice to Haves for this role:
Experience supporting C-suite executives at a nonprofit or mission-driven organization
Experience in a startup or high-growth environment
Background in education, workforce development, or social impact sectors
Experience supporting large-scale events or offsites
Other Logistics
This position is full-time: Monday-Friday, 40-50 hours/week
Location: Remote
Salary: $100,000
Priority Application Deadline: Friday, February 6th
Our goal is to have competitive and equitable compensation. We have a market-based compensation approach, which means we benchmark each role from reputable data sources. We compare our benchmarks against similarly sized non-profit organizations with comparable annual budgets and geographical areas. We pay the same rate for the same roles and adjust to comply with statutory mandates.
We take care of our employees by providing the following perks and benefits (please note that some of the benefits do not apply to temporary employees):
Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
Flexible Spending Account and Health Savings Account
Dependent care Flexible Spending Account
Health Reimbursement Account fully funded by Merit
Education & personal development reimbursement
Catalog of courses for professional learning and development
Short and long-term disability
Unlimited vacation (after a 90-day introductory period)
Paid Parental Leave and Adoption benefits (after 1 year of employment)
11 federally recognized holidays
2 week holiday office closure in December/January
401(k) retirement plan with automatic Merit contribution
Wellness Benefits/Wellness Resources
Discount perks at work program
Phone/technology stipend
Home office setup stipend
Affinity groups and community building via virtual, in-person, and/or regional meetups
• Eligibility for some benefits may vary based on employment status, full-time or part-time. Eligibility will be outlined during the hiring process.
Remote Work & Sponsorship
Candidates must reside within the 50 states or District of Columbia and have full authorization to work in the 50 U.S. states & the District of Columbia (international work abroad, including the U.S. territories (Puerto Rico, Guam, U.S. Virgin Islands, and other islands are excluded). In addition, Merit America doesn't offer employment visa sponsorship.
Apply Now
Apply Now