Executive Assistant Job at Hutt Recruiting Services in Tallahassee

2 weeks ago Be among the first 25 applicantsLocation: Tallahassee, FL 32308; on-site onlySchedule: 8:30am - 5:30pm Eastern Time with some flexibilityCompensation: Salary will be discussed early in the application process; includes a full benefit package (see below for details)Summary of Required Qualifications:Ability to work in-office five (5) days a week5+ years of professional administrative experienceGreat attention to detail and strong organization skillsAbout the Firm: We are assisting Thomas Howell Ferguson (THF) with recruiting for an Executive Assistant. THF is a growing public accounting firm with over 150 employees located in Tallahassee, FL and other satellite offices in Panama City, FL; Bainbridge, GA; and Tampa, FL. The size of THF is its strength. Being a mid-sized, privately held firm allows them to remain agile and responsive in an ever-evolving accounting landscape. Unlike publicly traded entities, their focus is not on maximizing shareholder value but rather on making decisions that benefit their employees and clients. They are not a fledgling startup at the mercy of venture capital; instead, they are a solidly established company ready to innovate and expand.Ideal Personality Traits for the Position:Detail-Oriented and Organized: You can focus on meticulous details and keep your data sources and spreadsheets organized.Analytical and Resourceful: You have a knack for identifying problems, digging until you find the root cause, and recommending changes to address those problems.Accountable: You take responsibility for your outcomes and to deliver on your promises.Technically Savvy: You are comfortable with working on computers, creating Word documents, managing spreadsheets, and learning industry software. You are adaptable to emerging technologies and are open to using new tools to boost your effectiveness.Process-Oriented: You strive to have procedures in place that are consistent and efficient and that meet expectations.Responsibilities:Manage and provide advanced administrative support to include preparation of client financial statements, engagement letters, internal and external memoranda, and general correspondenceWork in Microsoft Word: setting up tabs within tables, creating section breaks causing impact on headers and footers, and embedding Excel spreadsheets into Word documentsWork in Microsoft Excel: formula creation and usage, linking to other Excel workbooks and to Word documentsAssist with conference registrations for Audit Department; coordinate travel arrangementsReconcile and process expense reports for Audit ShareholdersPrepare administrative forms, update templates, scan or copy documentsMaintain records of Continuing Professional Education (CPE) for Audit Department personnelAssist with the scheduling of client workflowAssist with the creation of PowerPoint presentationsCoordinate client and administrative deliveries and pickupsGrow into a leadership position with respect to an impending change in the Audit Department's financial statement preparation software/templateProvide as-needed administrative support for outside consultantsMaintain industry-specific knowledge libraries (e.g., for note disclosures)Assist with the quality control of Audit documents and reportsMaintain master copies of client reports and financial statementsReview, proof, and edit documents prior to distribution with extreme accuracyMaintain and apply the firm's authorized electronic signature in accordance with specific quality control proceduresRequirements for the Role:Able to work in-office five (5) days a week with preferred hours of 8:30am -5:30pm.Has an Associate's Degree (Bachelor's Degree preferred)Has at least five (5) years of professional administrative experience (can include office management, paralegal, administrative assistant, or executive assistant)Has a high level of understanding and proficiency with a variety of computer software applications utilized in word processing, spreadsheets, presentations, and communications (Microsoft Word, Excel, PowerPoint, and Outlook)Possesses excellent communications skills with the ability to professionally interact and communicate with individuals at all levels, inside and outside of the firmPossesses great critical thinking skills, making sound decisions with minimal supervisionIs extremely organized with a strong sense of attention-to-detailHas great familiarity with the internet and can conduct effective searchesIs experienced at using office equipment including computers, printers, copiers, and scannersIs great at effectively managing competing priorities while providing executive level support to leadershipHas flexibility to work overtime, typically during peak seasonEnjoys working both independently and as part of a teamDesires a standard routine in job duties, with established expectationsDesires longevity and stability in their next roleBenefits: At THF, they understand that highly satisfied employees are the key to a thriving and growing business. This is why they offer:A competitive annual salary (exact compensation will be discussed early in the application process)Flexible, full-time hoursEight (8) paid holidays each yearHealth insurance through Florida Blue (firm covers a large portion of the cost)Dental insurance (100% employer-paid)Optional vision insuranceLife, short-term, and long-term disability insurance (100% employer paid)401(k) retirement matching (up to 4%) and profit-sharing planEmployee referral bonusTeam and social activities for employeesA workplace culture that supports collaboration, teamwork, financial stability, and professional growthThomas Howell Ferguson is an equal opportunity employer and values diversity at their company. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. They are ADA compliant and an E-verify employer.Seniority levelAssociateEmployment typeFull-timeJob functionAdministrative, Writing/Editing, and General BusinessIndustries: Accounting and Financial Services
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