Executive Assistant Growing Investment Firm (Remote, EST or CST Preferred)
Our client, a rapidly growing investment firm is seeking a proactive and resourceful Executive Assistant to provide high-level support to two senior leaders. This role will also include light operational and administrative responsibilities as the firm continues its expansion. The team operates lean and fast-paced, offering a unique opportunity to join an exciting early-stage firm poised for significant growth. Ideal candidates thrive in fast-moving, dynamic environments and are looking for a high-impact role with room to grow. 100% fully remote. Candidate must be located in the Central or Eastern Time zones.
Key Responsibilities:
Calendar Management: Organize and optimize executive schedules to maximize efficiency; provide in-meeting support as needed.
Inbox Management: Monitor and manage emails, ensuring timely responses and appropriate follow-ups.
Travel Coordination: Arrange domestic and international travel, including logistics and itinerary planning.
Time & Resource Optimization: Track leadership's time allocation across projects and make strategic recommendations.
Operational Support: Assist in coordinating company resources, meetings, and workflow to enhance efficiency.
Administrative & Ad Hoc Tasks: Support leadership by anticipating needs, handling miscellaneous tasks, and ensuring smooth day-to-day operations.
Limited Travel (~5%): Occasionally travel for key team events, off-sites, and industry conferences.
Qualifications & Experience:
5+ years of experience supporting senior executives or leadership teams
Strong organizational skills with the ability to prioritize and multitask in a fast-moving environment
Excellent communication skills both written and verbal
Discretion and professionalism when handling confidential information
Proactive, problem-solving mindset with the ability to anticipate needs
Tech-savvy comfortable using Google Suite, Microsoft Office, Slack, and CRM platforms
Bachelor's degree preferred
Salary:
$100-140K base + discretionary bonus
The position will begin as a (1099) for the first two months before the fund officially launches. Reimbursement for health insurance is offered.
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Key Responsibilities:
Calendar Management: Organize and optimize executive schedules to maximize efficiency; provide in-meeting support as needed.
Inbox Management: Monitor and manage emails, ensuring timely responses and appropriate follow-ups.
Travel Coordination: Arrange domestic and international travel, including logistics and itinerary planning.
Time & Resource Optimization: Track leadership's time allocation across projects and make strategic recommendations.
Operational Support: Assist in coordinating company resources, meetings, and workflow to enhance efficiency.
Administrative & Ad Hoc Tasks: Support leadership by anticipating needs, handling miscellaneous tasks, and ensuring smooth day-to-day operations.
Limited Travel (~5%): Occasionally travel for key team events, off-sites, and industry conferences.
Qualifications & Experience:
5+ years of experience supporting senior executives or leadership teams
Strong organizational skills with the ability to prioritize and multitask in a fast-moving environment
Excellent communication skills both written and verbal
Discretion and professionalism when handling confidential information
Proactive, problem-solving mindset with the ability to anticipate needs
Tech-savvy comfortable using Google Suite, Microsoft Office, Slack, and CRM platforms
Bachelor's degree preferred
Salary:
$100-140K base + discretionary bonus
The position will begin as a (1099) for the first two months before the fund officially launches. Reimbursement for health insurance is offered.
#IND1
Apply Now