Executive Assistant for CEO - External In-House, Employee Role
Job title: Executive Assistant for CEO - External In-House, Employee Role in Washington DC at VaVa Virtual Assistants
Company: VaVa Virtual Assistants
Job description: Executive Assistant to CEO*Full-Time, In-House W-2 Employee Role for an External Client*Must Be Located near Washington D.C. Metro AreaABOUT THE FIRMWe are looking for an Executive Assistant for an external full-time, in-house role at a boutique firm that specializes in interior design and construction, creating customized spaces for residential and commercial properties.By uniting project management, design, and construction in one place, the firm ensures a streamlined process from concept to completion. Every project reflects a dedication to quality, originality, and the client’s distinct vision. Working closely with clients and vendors, the firm’s team delivers customized experiences and results that align with the firm’s fundamental values of sustainability, craftsmanship, and timeless design. Fueled by creativity and precision, the firm is committed to building lasting client relationships and bringing inspired spaces to life.ABOUT THE ROLEThis Executive Assistant role will be full-time and in-house, working directly with the boutique firm’s Founder and team at the firm’s location in Washington, D.C.The firm is looking for a talented Executive Assistant who is capable of managing back office support seamlessly and efficiently to ensure team, client, and vendor satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor for the firm’s Founder, team, and clients. This role will work directly with and report to the firm’s Founder.EXPECTATIONSRepresent the Firm in a Positive & Professional Manner
Demonstrates exceptional work ethic and positive attitude
Shows empathy, understanding, and authentic connection in interactions
Practices professional communication reflecting firm values
Embraces firm values, standards, and contributes to company culture
Displays commitment to excellence and attention to detail
Utilizes strong communication skills; drafts and edits correspondence with ease
Remains technologically curious, savvy, and forward-thinking
Builds trust and handles sensitive information with discretion
Values diversity; works well in a multilingual team
RESPONSIBILITIES & ROLE EXPECTATIONS
Maintain clear, professional communication with the Founder, team, clients, and vendors
Anticipate and act on Founder’s needs; provide regular updates
Independently manage tasks, projects, and deadlines with consistent follow-through
Prioritize, filter, and respond to emails in a timely manner
Coordinate complex schedules and send proactive reminders
Oversee new team member onboarding
Navigate complex issues and crises with sound judgment and professionalism
Adapt quickly to shifting priorities in a fast-paced environment
Plan and coordinate travel, meetings, events, and vendor logistics
Prepare powerpoint presentations and supporting materials
Conduct project and industry research as needed
Automate workflows, integrate tools, and manage project software
Collaborate effectively with team members to meet goals
Demonstrate strong knowledge of company operations and budgets
Use advanced office, scheduling, and industry software with ease
Perform additional administrative tasks as needed
TECHNICAL QUALIFICATIONS
Knowledgeable in industry terminology, scheduling practices, and relevant technology systems such as Houzz, Building Connected, and Contractor Foreman
Experience and comfortability with a range of technology such as Microsoft Office, Microsoft Powerpoint, Google Suite, Zoom, Mailchimp, Quickbooks Online, and other software
Experience with high-volume inbox and calendar management, comprehensive scheduling, project management, and handling last-minute changes
GENERAL QUALIFICATIONS
Must reside and be authorized to work in the United States
Must be located within a 1-hour commute of downtown Washington, D.C.
Bachelor’s degree in business administration or equivalent is preferred
At least 5 years of the demonstrated experience in the role as outlined above supporting a C-Suite Executive or CEO
At least 1-2 years of experience working within the construction, property management, real estate, and/or interior design space
At least 1-2 years of experience working in team management
Must be available for full-time work in-house
SALARY & BENEFITS
Full-time W-2 employee role in-house
Eligible for an alternative work schedule (Monday-Friday)
Salary range set aside for this role will be $75,000 - $85,000 annually based on experience
Other employee benefits include eligibility for commissions and/or bonuses, a 401K, and a monthly health stipend
HOW TO APPLYPlease submit your information, resume, and cover letter here. In your cover letter, please address your specific interest in working with this boutique design-build firm, what you can bring to the firm in this role, how you will be successful in this full-time role, and include information about previous experience as related to the skills outlined above. Applications will be reviewed as they are submitted. Please allow up to two weeks for applications to be reviewed and responded to.Powered by JazzHR
Expected salary: $75000 - 85000 per year
Location: Washington DC
Apply for the job now!
Apply Now
Company: VaVa Virtual Assistants
Job description: Executive Assistant to CEO*Full-Time, In-House W-2 Employee Role for an External Client*Must Be Located near Washington D.C. Metro AreaABOUT THE FIRMWe are looking for an Executive Assistant for an external full-time, in-house role at a boutique firm that specializes in interior design and construction, creating customized spaces for residential and commercial properties.By uniting project management, design, and construction in one place, the firm ensures a streamlined process from concept to completion. Every project reflects a dedication to quality, originality, and the client’s distinct vision. Working closely with clients and vendors, the firm’s team delivers customized experiences and results that align with the firm’s fundamental values of sustainability, craftsmanship, and timeless design. Fueled by creativity and precision, the firm is committed to building lasting client relationships and bringing inspired spaces to life.ABOUT THE ROLEThis Executive Assistant role will be full-time and in-house, working directly with the boutique firm’s Founder and team at the firm’s location in Washington, D.C.The firm is looking for a talented Executive Assistant who is capable of managing back office support seamlessly and efficiently to ensure team, client, and vendor satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor for the firm’s Founder, team, and clients. This role will work directly with and report to the firm’s Founder.EXPECTATIONSRepresent the Firm in a Positive & Professional Manner
Demonstrates exceptional work ethic and positive attitude
Shows empathy, understanding, and authentic connection in interactions
Practices professional communication reflecting firm values
Embraces firm values, standards, and contributes to company culture
Displays commitment to excellence and attention to detail
Utilizes strong communication skills; drafts and edits correspondence with ease
Remains technologically curious, savvy, and forward-thinking
Builds trust and handles sensitive information with discretion
Values diversity; works well in a multilingual team
RESPONSIBILITIES & ROLE EXPECTATIONS
Maintain clear, professional communication with the Founder, team, clients, and vendors
Anticipate and act on Founder’s needs; provide regular updates
Independently manage tasks, projects, and deadlines with consistent follow-through
Prioritize, filter, and respond to emails in a timely manner
Coordinate complex schedules and send proactive reminders
Oversee new team member onboarding
Navigate complex issues and crises with sound judgment and professionalism
Adapt quickly to shifting priorities in a fast-paced environment
Plan and coordinate travel, meetings, events, and vendor logistics
Prepare powerpoint presentations and supporting materials
Conduct project and industry research as needed
Automate workflows, integrate tools, and manage project software
Collaborate effectively with team members to meet goals
Demonstrate strong knowledge of company operations and budgets
Use advanced office, scheduling, and industry software with ease
Perform additional administrative tasks as needed
TECHNICAL QUALIFICATIONS
Knowledgeable in industry terminology, scheduling practices, and relevant technology systems such as Houzz, Building Connected, and Contractor Foreman
Experience and comfortability with a range of technology such as Microsoft Office, Microsoft Powerpoint, Google Suite, Zoom, Mailchimp, Quickbooks Online, and other software
Experience with high-volume inbox and calendar management, comprehensive scheduling, project management, and handling last-minute changes
GENERAL QUALIFICATIONS
Must reside and be authorized to work in the United States
Must be located within a 1-hour commute of downtown Washington, D.C.
Bachelor’s degree in business administration or equivalent is preferred
At least 5 years of the demonstrated experience in the role as outlined above supporting a C-Suite Executive or CEO
At least 1-2 years of experience working within the construction, property management, real estate, and/or interior design space
At least 1-2 years of experience working in team management
Must be available for full-time work in-house
SALARY & BENEFITS
Full-time W-2 employee role in-house
Eligible for an alternative work schedule (Monday-Friday)
Salary range set aside for this role will be $75,000 - $85,000 annually based on experience
Other employee benefits include eligibility for commissions and/or bonuses, a 401K, and a monthly health stipend
HOW TO APPLYPlease submit your information, resume, and cover letter here. In your cover letter, please address your specific interest in working with this boutique design-build firm, what you can bring to the firm in this role, how you will be successful in this full-time role, and include information about previous experience as related to the skills outlined above. Applications will be reviewed as they are submitted. Please allow up to two weeks for applications to be reviewed and responded to.Powered by JazzHR
Expected salary: $75000 - 85000 per year
Location: Washington DC
Apply for the job now!
Apply Now