Executive Assistant for a Spa Business in the US (Home Based Part Time)
Inbox Management
• Organize inbox into clear folders
• Keep communication chronological
• Flag urgent items
• Set reminders for follow-ups
Scheduling & Calendar
• Manage appointments
• Coordinate with vendors & builders as needed
• Schedule weekly meetings
• Set alerts for certifications, deadlines, renewals
Vendor & Website Liaison
• Communicate with website developer
• Ensure branding, tone, color alignment
• Raise issues without needing micromanagement
• Follow up on deliverables
Operations Organization
• Create visual clarity in processes
• Remove redundancy
• Identify missing systems/connectors
• Organize contacts (Excel)
• Maintain onboarding checklists
Grand Opening Preparation
• Coordinate vendors
• Track milestones
• Maintain organized task tracker
• Keep timelines tight
Budget Support
• Work alongside Simona on budget card tracking
• Organize expense documentation
Team Support
• Help build morale initiatives
• Support accountability tracking
• Prepare internal documents/SOPs
Apply Now
Apply Now
• Organize inbox into clear folders
• Keep communication chronological
• Flag urgent items
• Set reminders for follow-ups
Scheduling & Calendar
• Manage appointments
• Coordinate with vendors & builders as needed
• Schedule weekly meetings
• Set alerts for certifications, deadlines, renewals
Vendor & Website Liaison
• Communicate with website developer
• Ensure branding, tone, color alignment
• Raise issues without needing micromanagement
• Follow up on deliverables
Operations Organization
• Create visual clarity in processes
• Remove redundancy
• Identify missing systems/connectors
• Organize contacts (Excel)
• Maintain onboarding checklists
Grand Opening Preparation
• Coordinate vendors
• Track milestones
• Maintain organized task tracker
• Keep timelines tight
Budget Support
• Work alongside Simona on budget card tracking
• Organize expense documentation
Team Support
• Help build morale initiatives
• Support accountability tracking
• Prepare internal documents/SOPs
Apply Now
Apply Now