Executive Assistant Defense Sector
Executive Summary
ā¢ We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with at least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings.
ā¢ This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast-paced, highly sensitive environment. The selected candidate will directly support the CEO, ensuring smooth day-to-day operations while maintaining the highest standards of confidentiality and professionalism.
Remote Conditions
ā¢ Hybrid setup (on-site and remote work).
ā¢ Potential transition to part-time after the first six months.
Position Duties
ā¢ Calendar & Schedule Management Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while effectively managing competing demands.
ā¢ Communication Liaison Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
ā¢ Travel Coordination Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
ā¢ Meeting Preparation Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow-ups on action items.
ā¢ Document Management Organize, edit, and format presentations, reports, and confidential documents.
ā¢ Project Support Assist with special projects, event planning, and cross-departmental initiatives.
ā¢ Office Management Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams.
ā¢ Confidentiality Handle sensitive information with professionalism and discretion.
Required Skills
ā¢ Experience Minimum five years of experience as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting.
ā¢ Communication Skills Exceptional written and verbal communication skills.
ā¢ Technical Proficiency Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
ā¢ Organizational Expertise Ability to multitask, prioritize, and meet deadlines in high-pressure environments.
ā¢ Hybrid Flexibility Must be willing to work in-office three days per week (D.C. location) with remote flexibility.
ā¢ Education Bachelor's degree preferred, or equivalent experience.
Apply Now
ā¢ We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with at least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings.
ā¢ This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast-paced, highly sensitive environment. The selected candidate will directly support the CEO, ensuring smooth day-to-day operations while maintaining the highest standards of confidentiality and professionalism.
Remote Conditions
ā¢ Hybrid setup (on-site and remote work).
ā¢ Potential transition to part-time after the first six months.
Position Duties
ā¢ Calendar & Schedule Management Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while effectively managing competing demands.
ā¢ Communication Liaison Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
ā¢ Travel Coordination Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
ā¢ Meeting Preparation Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow-ups on action items.
ā¢ Document Management Organize, edit, and format presentations, reports, and confidential documents.
ā¢ Project Support Assist with special projects, event planning, and cross-departmental initiatives.
ā¢ Office Management Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams.
ā¢ Confidentiality Handle sensitive information with professionalism and discretion.
Required Skills
ā¢ Experience Minimum five years of experience as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting.
ā¢ Communication Skills Exceptional written and verbal communication skills.
ā¢ Technical Proficiency Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
ā¢ Organizational Expertise Ability to multitask, prioritize, and meet deadlines in high-pressure environments.
ā¢ Hybrid Flexibility Must be willing to work in-office three days per week (D.C. location) with remote flexibility.
ā¢ Education Bachelor's degree preferred, or equivalent experience.
Apply Now