Executive Assistant / Data Analyst / Admin Assistant

Location: Remote (Work from Home)Schedule: 20 - 40 hours per week, with potential for overtimeCompensation: $6 - $10 per hour (USD)VirtueStaff is actively seeking a highly organized and tech-savvy Executive Assistant to support our client's business in a client-facing service industry. This role requires someone who thrives behind the scenes, takes initiative, and can manage diverse responsibilities with precision and professionalism. You will directly assist the business owner in streamlining operations, managing schedules, overseeing communications, supporting business development, and maintaining digital organization using Office 365 tools. We are looking for an individual experienced with LinkedIn Sales Navigator, Power BI, and Microsoft Office Suite, who enjoys being the driving force behind a business.ResponsibilitiesManage and organize calendars, appointments, and meetings using Outlook 365Coordinate travel, accommodations, and logistics as neededMaintain digital file structure and documentation via OneDrive and SharePointPrepare reports, meeting agendas, presentations, and internal documentsHandle expense tracking and assist with basic invoicingMonitor and respond to email communications on behalf of the business ownerManage inbound website inquiriesTrack and manage client information and follow-ups using CRM toolsDraft proposals, intake forms, and communication templatesUse LinkedIn Sales Navigator to research, qualify, and track prospectsMaintain and enhance the business owner's LinkedIn presence (posts, engagement, messages)Conduct client and competitor researchTrack and maintain lead generation pipelinesMaintain and update Power BI dashboards and reportsCompile, clean, and organize business performance dataGenerate weekly/monthly analytics summaries and provide insightsPost and schedule content on LinkedInDraft light marketing communications, newsletters, or client updatesSupport basic updates or coordination related to the website (optional)Requirements3+ years of executive assistant, virtual assistant, or business operations experienceStrong proficiency with Microsoft Office 365, especially Outlook, OneDrive, SharePoint, Excel, and TeamsExperience using LinkedIn Sales Navigator for prospecting or outreachFamiliarity with Power BI (Creating and updating dashboards, creating visual reports)Excellent written and verbal communication skillsHighly organized, detail-oriented, and self-motivatedAble to work independently, manage time well, and adapt to changing prioritiesPreferred (but not required)Experience in professional services, consulting, or healthcare settingsFamiliarity with CRM tools like HubSpot, Zoho, or PipedriveExperience coordinating small marketing or website projectsBenefitsWork From HomePerformance BonusOriginally posted on Himalayas

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