Executive Assistant (CORE)

We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.Job ResponsibilitiesAnswer phone calls, confirm meetings, and arrange scheduled appointmentsCommunicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emailsConfirm meetings and schedules and communicate with the Leaders upon completion and progress of appointmentsManage and maintain calendars and appointmentsHandle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone callsComplete word processing tasksResearch and organize dataMaintain and manage contactsCreate documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paidMaintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the businessManage social media channels and communicate with clients relating to relevant concerns and insightsOrder suppliesRequirements2+ years of solid experience in an administrative role as an Executive AssistantQuickbooks knowledge is a plusFamiliarity with social media platformsProficiency with Microsoft Office tools such as Word and ExcelAbility to maintain regular and punctual attendanceAbility to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detailCapable of adapting quickly to a changing environmentMust be coachable, open to learning, and accepts feedback wellStrong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience.Strong time-management skills and the ability to organize and coordinate multiple projects at onceNavigate between multiple windows/browsers with ease, perform extensive internet research, and type fastAble to quickly learn new software and systemsAbility to enter data into a computer quickly and accurately.Minimum Technical and Work Environment Requirements:Internet Connection: Primary internet connection with a minimum speed of 15 Mbps. Backup internet connection with at least 10 Mbps. Backup connection must be capable of supporting work during a power outage. Primary Device: Desktop or laptop equipped with at least: Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. A minimum of 8 GB RAM. Backup Device: Must meet or exceed the performance of an Intel Core i3 processor. Must be functional during power interruptions. A functioning webcam. A noise-canceling USB headset. A quiet, dedicated home office space. Peripherals and Workspace: A smartphone for communication and verification purposes. BenefitsJoin Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.Originally posted on Himalayas

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