Executive Admin Coordinator
About the position Responsibilities • Masterfully manage schedules, travel arrangements, and expense reports for the Vice President and Directors. • Serve as a communication hub, connecting with departments, local Clubs, and external stakeholders. • Draft polished correspondence, organize filing systems, and keep everything running like clockwork. • Prepare materials and manage logistics for meetings and events, ensuring every detail is covered. • Keep projects on track by managing timelines, gathering data, and creating insightful reports and presentations. • Collaborate with the team to develop budgets and support funding proposals. • Build and maintain databases to streamline information storage and retrieval. • Work across departments and with external consultants to meet deadlines and achieve goals. • Oversee grants, budgets, and payment processes with precision and care. • Provide backup support and lend a hand wherever it's needed to keep the team moving forward. Requirements • Associate's degree or equivalent experience required. • At least five years of administrative experience, including two years supporting senior leaders. • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook). • Exceptional communication skills and a polished executive presence. • Proven ability to build trust, work collaboratively, and maintain confidentiality. • A sharp eye for detail, a talent for multitasking, and a commitment to seeing things through to the finish line. Apply tot his job